The URL can be used to link to this page

Home My WebLink About1994-07-18 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of July 18,1994 A regular business meeting of the members of the Reading Housing Authority was held on Monday, July 18, 1994 at 7:30 P.M. at the office of the Authority, 22 Frank D. Tanner Dri, the Town of Reading, Massachusetts. The meeting was called to order at 7:30 P.M. with tl acting Chairman, Mr. Sweet, presiding. Those members present and forming a quorum we Mr. Reynolds, and Mr. Allen. The Executive Director, Ms. Plansky, was also in attendanc, Minutes Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanirr VOTED: To approve and accept for the record the minutes of the meeting of June 13, presented. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimousl: VOTED: To approve and sign the checkroll/billroll for the period from check #1625 -1680 payroll checks #333 -379, as presented. The Chairman then declared said motion carried and said vote in effect. At this point in the meeting Mr. McIsaac, the Chairman, arrived and presided over the rem agenda items. Mr. Allen and the Executive Director reported on the Federal Home Loan Bank's (FHLB) Community Building Program, which provides discounted rates for affordable housing proj through member banks. Mr. Allen reviewed the details of the program requirements. The Executive Director outlined the possible property that could be acquired under this prograrr After careful review and consideration, and upon a motion duly made by Mr. Sweet and seconded by Mr. Reynolds, it was unanimously in as VOTED: To authorize the Executive Director and Mr. Allen to work on relevant projects r the FHLB's Community Building Program and to work on a plan with a member of the FHLB, with preference to a member bank of the Massachusetts Thrift Fund, and to expend any and all costs related thereto from Section 8 Operating Reserves. The Chairman then declarled said motion carried and said vote in effect. The Chairman signed the previously approved Contract for Financial Services between F Ewald and Associates and the Reading Housing Authority. Page 2 Minutes-7/18/94 • • ' 08l 0 Upon a motion duly made by Mr. Reynolds and seconded by Mr. Allen, it was VOTED: To approve the following Income Limit schedule as published by HUD for the PMSA including the Town of Reading: and adjusted incremently per HUD schedule for each additional family member. The Chairman then declared said motion carried and said vote in effect. � M t 9 I' Me no) . Upon a motion duly made by Mr. Sweet and seconded by Mr. Allen, it was unanimously VOTED: To approve and authorize the Chairman to sign the Section 8 ACC for Project N b MA06 -E075 -018 REN with a contract authority of $74,064 and a budget authority of $296,256 for ten (10) units of housing (1 -lbr; 6 -2br; 3 -3br), as presented. All documentation will be forwarded to the Town of Reading and EOCD for their approval prior to submission to HUD. The Chairman then declared said motion carried and said vote in effect. The Executive Director reported that all work items were completed and that the developer was seeking release of the remaining certificates of occupancy. To date, the Authority has released 18 units (2:18 on a formula of 1:9). The Board requested an update on the status of the remairib building. The Executive Director reported that the former owners, Triglioni, had sold the building to Locus before July 1, 1994. The P &S details passing of papers to the Authority on or before January 15, 1995. Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was Very Low Income Low Income 1 Person $17,950.00 $ 27,950.00 2 Persons 20,500.00 27,950.00 3 Persons 23,100.00 35,900.00 4 Persons 25,650.00 39,900.00 5 Persons 27,700.00 43,100.00 6 Persons 29,750.00 46,300.00 7 Persons 31,800.00 49,500.00 8 Persons 33,850.00 52,650.00 and adjusted incremently per HUD schedule for each additional family member. The Chairman then declared said motion carried and said vote in effect. � M t 9 I' Me no) . Upon a motion duly made by Mr. Sweet and seconded by Mr. Allen, it was unanimously VOTED: To approve and authorize the Chairman to sign the Section 8 ACC for Project N b MA06 -E075 -018 REN with a contract authority of $74,064 and a budget authority of $296,256 for ten (10) units of housing (1 -lbr; 6 -2br; 3 -3br), as presented. All documentation will be forwarded to the Town of Reading and EOCD for their approval prior to submission to HUD. The Chairman then declared said motion carried and said vote in effect. The Executive Director reported that all work items were completed and that the developer was seeking release of the remaining certificates of occupancy. To date, the Authority has released 18 units (2:18 on a formula of 1:9). The Board requested an update on the status of the remairib building. The Executive Director reported that the former owners, Triglioni, had sold the building to Locus before July 1, 1994. The P &S details passing of papers to the Authority on or before January 15, 1995. Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was 3 Minutes-7/1 VOTED: To release four (4) certificates of occupancy (CO) as soon as possible. Thereafter, the remaining COs would be released upon compliance with the following schedule: * September 15, 1994 - Inspection of units and agreement of work schedule comple. and signed by both parties, release one additional CO; * October 15, 1994 - Construction schedule and materials list completed and signed both parties, release one additional CO; * January 1, 1995 - Work completed and sign -offs by both parties with scheduled p, confirmed, release one additional CO; AND * January 15, 1995 - Passing and work completed - Release last COs. The Chairman then declared said motion carried and said vote in effect. Linkage - Bear Hill Development Mr. Allen detailed his presentation to CPDC at the public hearings for the Bear Hill develop ent during the past month. Mr. Allen's presentation noted the Board's support of full build -out o the 160 units development. Subsequent to the recommendation, Mr. Allen's presentation dutifully noted the Town of Reading's failure to comply with the "affordable" housing requirements outlined in Executive Order #215 and the resulting possible consequences if the Town fails to respond to this agreement. The Board reviewed the decision of CPDC relative to this development as prepared by J Edwards, the Town Planner, which supports full build -out of 160 units with qualifying conditions. The abutters have said that they would seek appeal from this decision. The Board thanked Mr. Allen for his report and asked the Executive Director to keep inform d of any further proceedings in this matter. Schoolhouse Condominiums - Trash Problem The Executive Director reported on the CPDC hearing of the trash problem at 52 Sanborn Street. The condominium owners are seeking relief from the ZBA's requirement of keeping all trash contained in a trash room inside the building. CPDC had requested that the management company perform certain tasks (install vapor barrier, evacuation fan, etc.) to see if these alleviated the odor problem. The Board of Health subsequently inspected the building and s nt notice that the trash problem must be resolved. Mr. Giacchetto from the management company asked the Commission to consider their request to move the trash to an enclosed dumpster area on the property. The Commission asked that Mr. Giacchetto work on the prior requests from the Commission and to work with the neighbors on finding a possible resolution to this problem. The Executive Director hosted a meeting on Wednesday, July 13, 1994 with neighbors and condominium unit owners to try and work on a solution. At that meeting it was agreed that condo association would: - provide larger and more effective trash receptacles; 4 Minutes - 7/18/94 - have unit owners perform daily inspection of area; - install a second plastic vapor barrier; - install evacuation fan to help evacuate odors from building; and - meet in mid - September 1994 to report the results from the additional safeguards. Local Initiatives Program After the FHLB seminar on July 15th, Lawrence Krajeski from South Shore Housing in Kin reported that he was working with a group to develop a 689 for mentally retarded at the Congregational Church's house on Sanborn Street (abutting Schoolhouse condominiums) an would be seeking support from the Reading Housing Authority under the Local Initiatives Program. He anticipated that he would be requesting a late summer meeting date to discuss details. The Board reviewed the CARS as prepared by the Executive Director. Upon a motion duly by Mr. Sweet and seconded by Mr. Allen, it was unanimously VOTED: To approve and sign the submission of the Condition Assessment Reports as prioritized below: Priority # 1 Handicap access to all 667 tenant buildings, administration building common areas as well as 5% of units; Priority #2 Replace windows throughout the 667 development due to wood rot broken window seals; Priority #3 Install gutters and downspouts at 667 development to prevent water damage to run -off from roofs, ice dams, etc. Priority #4 Handicap access to 5% of family units and entrance to buildings; and Priority #5 Install front door locks and intercom systems for 667 development for tenant security. The Executive Director is authorized to sign and submit any and all documentation relative submission of the CARs listed above. The Chairman then declared said motion carried and said vote in effect. 11111 11711 11vi lxii r l u ._� The Town of Reading's calendar was released and shows that the warrant for the next Town Meeting will close on October 12, 1994. The Board will check with CPDC to see about the rewording of the PRD -M Zoning By -law. the 5 Minutes -7/1 The Executive Director reported on the energy audit received from MASS SAVE for the Taru Drive development. The CARS contain the recommendation from MASS SAVE to replace al the windows with wood frame, exteriior vinyl -clad windows. The report also calls for replaci light fixtures with energy - saving units; installing photoelectric light sensors for all exterior lighting; new set -back thermostats for office /units, etc. The Executive Director will review th recommendations and proceed with the best cost:return items as soon as possible. The following meeting schedule has been set by the Board: August - Monday, 8/8/94; September - Tuesday, 9/6/94; October - Monday, 10/17/94; November - Monday, 11 /7/94; and December - Monday, 12/12/94. There being no further business before the Board, it was unanimously voted to adjourn at 10:00 P.M. Respectfully submitted, Margare . Plansky, Secretary and Executive Director L/ �7 / lq- 51 So ��-----=~ ' r-- 14-UA / � -_- N w- - '- --- --' ' - --- ..� ^ mo w, 5 oz � . /Lr" 7� I �/-o �p\�SI\'� � * D 1963 Aca&# id/G& • 22 Frank D. Tanner Drive • Reading, MA 01867 -2399 •617- 944 -6755 MEMO To: Reading Housing Authority From: Peg Plansky Date: June 30, 1994 Re: Next Meeting of the Authority Board Please be informed that the next meeting of the Reading Housing Authority will be held on: MONDAY, JULY 18, 1994 at 7:30 P.M. at the Office READING HOUSING AUTHORITY 22 FRANK D. TANNER DRIVE Among the topics listed for discussion will be: 7:30 -8:30 P.M. BOARD BUSINESS 1) - Minutes (6/13/94 - enclosed) 2) - Finances a) - Checkroll /billroll b) - Other 3) - New Housing Programs a) - Federal Home Loan Bank programs b) - Available properties 8:30 -8:50 P.M. NEW BUSINESS OLD BUSINESS 8:50 -9:00 P.M. LINKAGE PROGRAMS - CPDC FINDINGS ON BEAR HILL Don Allen presenting GREENHOUSE ACRES - Main Street property OTHER 9:00 P.M. ADJOURNMENT 12t Equal Housing Opportunity TT)D 617- 944 -9710 ADING HOUSING AUTHORITY SCHEDULE OF NON - ROUTINE MAINTENANCE BUDGE JUNE 30, 1995 PROGRAM 4001 689 -1 PR. YR. ADJ. & OTHER ADJ A/C #6210 ------------------------------ - - - - -- REPL NT OF EQUIPMENT A/C #7520 ------------------------------- TRnLTOR SNOW BLOWER' REFRIGERATOR 490 RANGE 554 7,540 0 BETTERMENTS & ADDITIONS A/C #7540 ------------------------------------ POSTAGE MACHINE 900 FILE CABINET 400 1,300 0 TOTAL NONROUTINE EXPENSES 14,160 1 ,200 0 0 EXTRAORDINARY MAINTENANCE A/C #6510 ------------------------------------ TIRES FOR TRACTOR (2) 300 KITCHEN FAUCETS (10) 540 TOILETS (3) 306 HNH (2) 10, g -, ATTIC ACCESS 350 FLOORS 2,370 HNH CIRCULATOR 1,200 TOTAL 5,320 1,200 REPL NT OF EQUIPMENT A/C #7520 ------------------------------- TRnLTOR SNOW BLOWER' REFRIGERATOR 490 RANGE 554 7,540 0 BETTERMENTS & ADDITIONS A/C #7540 ------------------------------------ POSTAGE MACHINE 900 FILE CABINET 400 1,300 0 TOTAL NONROUTINE EXPENSES 14,160 1 ,200