HomeMy WebLinkAbout1993-12-13 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
Minutes of the Meeting of December 13,1993
A regular business meeting of the members of the Reading Housing
Authority was held on Monday, December 13, 1993 at 7 :30 P.M.
at the office of the Authority, 22 Frank D. Tanner Drive in the
Town of Reading, Massachusetts. The meeting was called to order
at 7:30 P.M. with the acting Chairman, Mr. Sweet, presiding.
Those members present and forming a quorum were: Mr. Reynolds,
Ms. Galvin and Mr. Allen. The Executive Director, Ms. Plansk
and the Authority's attorney, Mr. Greco, were also in attendan e.
Mr. McIsaac arrived later in the meeting.
Minutes
Upon a motion duly made by Mr. Reynolds and seconded by Ms.
Galvin, it was unanimously
VOTED: To approve and accept for the record the minutes of th
meeting of November 8, 1993, as presented.
The:Chairman then declared said motion carried and said vote
in effect.
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The Board reviewed the checkroll /billroll and landlord payroll
for the period as presented.
Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin,
it was unanimously
VOTED: To approve and sign the checkroll /billroll for the period
from check #1248 -1287; and payroll check #125 -159, inclusively.
The Chairman then declared said motion carried and said vote
in effect.
Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin,
it was unanimously
VOTED: To repair the roof, gutters and ancillary items at building
#22, Frank D. Tanner Drive, to a limit of $6000.00.
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The Chairman then declared said motion carried and said vote
in effect.
Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds,
it was unanimously
VOTED: To authorize the Executive Director to expend up to $1200
for extra maintenance help during the month of January 1994.
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12/13/93
The Chairman then declared said motion carried and said vote
in effect.
Upon a motion duly made by Mr. Allen and seconded by Mr. Reynol s,
it was unanimously
VOTED: To authorize the Executive Director to increase the hou s
of the Administrative Aide up to 25 hours per week.
The Chairman then declared said motion carried and said vote
in effect.
Upon a motion duly made by Mr. Allen and seconded by Mr. Reynol s,
and upon the recommendation of the Executive Director, it was
unanimously
VOTED: To approve the payment of a bonus in the amount of $500
for Ann Tello, the Administrative Assistant, based on merit.
The Chairman then declared said motion carried and said vote
in effect.
PILOT Request for 173 -177 Main Street
Upon a motion duly made by Ms. Galvin and seconded by Mr. Allen
it was unanimously
VOTED: To request a PILOT agreement with the Town of Reading
through the Board of Assessors for the newly acquired family
housing at 173 -175 -177 Main Street. Said property to be acquired
on or before January 1, 1994.
The Chairman then declared said motion carried and said vote
in effect.
The Board requested that the Executive Director refer the lette
from EMARC a.skina that the PILOT be forgiven to our attorney,
Mr. Greco, for his review and opinion.
Section 8 Tenant Based at 173 -177 Main Street
The Executive Director reported on the approval from HUD to tenant
base three Section 8 certificate /vouchers with a monthly gross
rental of $809 each for the three units at Main Street. Lease -
up is scheduled for January 15, 1994 or as early as possible
after acquisition.
A walk- through is scheduled for SATURDAY, JANUARY 8, 1994 at
9:30 A.M. Invitations for publicity through the Daily Times
and Suburban News as well as interested Town official should
be sent.
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12/13/93
Bear Hill Linkage
The Executive Director distributed information on the definitio
of "affordable" housing as referenced in Chapter 774 of MGL.
The Executive Director reported on the meeting with the Reading
Housing Partnership and a cooperative venture in working with
public - private partnerships for both entities.
Executive Session - Pearl Street School
At 8:15 P.M. and upon a roll call vote, the Board voted to go
into Executive Session for the purpose of real estate negotiations
and to return to regular session after conclusion of these negotiations,
by the following vote:
Mr. Sweet - aye
Mr. Reynolds aye
Mr. Allen - aye
Ms. Galvin - aye
Mr. McIsaac - absent
At 10:15 P.M. the Board resumed their regular business meeting.
Personnel Policy
The Board voted to defer any discussion or action on this matte
until a subsequent meeting.
FSS Annual Report of Program Coordinator
Upon a motion duly made by Mr. Reynolds and seconded by Mr. Allen,
it was unanimously
VOTED: To accept for the record the Annual Report of the Program
Coordinator for the North Shore Family Self- Sufficiency Consortium,
as presented.
The Chairman then declared said motion carried and said vote
in effect.
Change in Section 8 Administrative Plan for Opening /Closing of
Lists
Upon a motion duly made by Mr. Reynolds and seconded by Ms. Galin,
it was unanimously
VOTED: To approve the changes to the Section 8 Administrative
Plan by adding the following language to Section 2 "Completion
of Applications, Determination of Eligibility, and Family Selection ".
After the second paragraph that ends with "in person at the RHA'
office." to add the following paragraphs:
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"The RHA will suspend the taking of applications if the waitin
list is such that additional applicants would not be able to
receive a Certificate of Family Participation or Voucher withi
12 months.
The RHA may reopen the waiting list only after it has publicly)
announced when it is going to resume taking applications.
Upon reopening a closed waiting list, and upon the determination
of the Executive Director that a large volume of applicants mi ht
apply, the RHA may take new applications for a specified perio
of time and then establish a new waiting list by ordering the
applications through a random selection lottery rather than by
date and time of application.
The lottery to assign a permanent control number will be conducted
in public. All applicants will be notified of the lottery at
the time the application is completed."
The Chairman then declared said motion carried and said vote
in effect.
There being no further business before the Board, it was unanimously
voted to adjourn at 10:30 P.M.
Respectfully submitted,
Marga t K. Plansky, Secr tary
and Executive Director