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Home My WebLink About1993-11-08 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of November 8,1993 A regular business meeting of the members of the Reading Housing Authority was held on Monday, November 8, 1993 at 7:30 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. The meeting was called to order at 7:30 P.M. with the Acting Chairman, Mr. Reynolds, presiding. Those members present and forming a quorum were: Ms. Galvin and Mr. Allen. The Executive Director, Ms. Plansky, was also in attendance. Mr. McIsaac and Mr. Sweet were present subsequent to the opening of the meeting. Minutes Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and accept for the record the minutes of the meeting of October 4, 1993, as presented. The Chairman then declared said motion carried and said vote in effect. Finances The Board reviewed the checkroll /billroll and landlord payroll for the period as presented. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and sign the checkroll /billroll for the perio, from check #1214 -1247; and payroll check #100 -124, inclusively. The Chairman then declared said motion carried and said vote in effect. Report of Programs The Executive Director reviewed the financial reports as prepare by Fenton, Ewald and Associates for the period ending October 31, 1993 with the Board members. The Director reported that FY 194 has 53 week pay periods; one of these weeks will be readjusted to accurately reflect the salaries for this fiscal year. Loan Agreement - Reading Cooperative Bank: Locus Property The Board reviewed the loan agreement from the bank for the pro erty at 173- 175 -177 Main Street. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and authorize the Chairman or Executive Dire for to sign the Loan Agreement as required for the mortgage to purc ase Page 2 11/8/93 - Minutes the property at 173 - 175 -177 Main Street, Reading in the amount of $125,000.00; with passing to be no later than January 31, 1994. The Chairman then declared said motion carried and said vote in effect. Section 8 Cost Amendment Upon a motion duly made by Ms. Galvin and seconded by Mr. Allen, it was unanimously VOTED: To approve and authorize the Chairman to sign the Cost Amendment (MA 06 -E075 -907) in the amount of $84,000.00 for the Section. 8 Existing Program. The Chairman then declared said motion carried and said vote in effect. Linkage - Bear Hill Proposal The Board directed the Executive Director to draft a letter to Town Meeting regarding the provisions of the P &S Agreement betw the Town and Dolben Properties for the Bear Hill development. Matters discussed included: - support for passage of the articles at Town Meeting; - caution as to what the developers are proposing for linkage units ask for a meeting with the Board of Selectmen to discuss the concerns of the Authority - question of conflict between linkage provisons in P &S vs. Zoning By -law - tone of Dolben letter to the Authority Linkage Units - Main Street /Greenhouse Development !n The Executive Director reported on the progress and proposed construction schedule for the Main Street property. Before initial lease -up of the units there will be assumed costs: refrigerators shades; maintenance costs, etc. Work by Locus should be complet d by December 22, 1993 and the inspection will take place before passing of papers on December 29, 1993. Personnel Policy The Director distributed copies of the new Personnel Policy from the consultant Andrew Daniels for their review and recommendatio s at the next Board meeting. Page 3 11/8/93 - Minutes Section 8 - HUD Rulings The new HUD ruling challenge local preference where it may have a discriminatory effect on non - resident minorities. The Board should be aware that Mass. General Laws, Chapter 121B, provides for local preference in selection. More will be forthcoming from Mass. NAHRO, HUD, and other agencies in this regard. Mixed Populations in 667 Developments The problems with mixed populations in elderly /handicapped developments are becoming more serious and more noticeable. Senator Tisei and Sen. Buell support a 10% cap on non - elderly in 667 developments; the Governor vetoed that section of the budget that provided this cap. A vote is expected in early Spring 1994 on this matter. Representative Krekorian never commited and probably will resign before the vote. Portabilitv of Section 8 Certificates The former mobility program allowed only 20% of an Authority's program will be allowed to be mobile; HUD had ruled on requiring • one year residency in the Town from which a person received • certificate; changes in the FSS program do not require residency if an acceptable FSS program can be found in another community. All these rulings have a dramatic impact on the financial stability of an authority as the administrative fees earned from the certificates and vouchers are divided with the hosting community. Finances can be dramatically impacted with the numbers of people moving from a community. Reading has had its list closed since October 1990 and does not have many Reading residents on its list. Those being issued certificates or vouchers now seem to move into other communities. Authorities are beginning to reassess the administrative fee split, currently 20:80% betweening issuing:hosting authorities to see if a different ratio would help Authorities to manage their programs financially. Reopen Section 8 Waiting List The Director reviewed the need to reopen the Section 8 waiting list. A number of surrounding communities will be opening at the same time and this should help to alleviate the problem of being the only waiting list open and every housing advocacy gro and shelter waiting on your doorstep for the scheduled opening. A lottery for placement on the waiting list is proposed for the new opening and all ads will contain the specifics. There being no further business before the Board, it was unanim *sly voted to adjourn at 10:00 P.M. until the next Board meeting sch duled for December 13, 1993 at 7:30 P.M. espectfully sub ted, Margar . Mans -y, retary and ecutive Directo v �V SllVpq � * GTyo A G(i• d� • Gl�/ G(1 • 1963 4-14 22 Frank D. Tanner Drive • Reading, MA 01867 -2399 • 617- 944 -6755 ACHU MEMO To: Reading Housing Authority From: Peg Plansky Date: November 4, 1993 Re: Next Meeting of the Authority Board Please be informed that the next meeting of the Reading Housing Authority will be held on: MONDAY, NOVEMBER 8, 1993 at 7:30 P.M. at the Office READING HOUSING AUTHORITY 22 FRANK D. TANNER DRIVE Among the topics listed for discussion will be: 7:30 -8:15 P.M. BOARD BUSINESS 1) - Minutes (10/4/93 enclosed)) 2) - Finances a) - Billroll /checkroll b) - Financial Report of Programs c) - Other business 8:00 -8:45 P.M. REPORT OF PROGRAMS 1) - LINKAGE REQUIREMENTS - BEAR HILL DEVELOPMENT a) - DRAFT Letter to Town Meeting b) - Letter from Andrew Dolben c) - P &S Language re: linkage d) - Letter to Selectmen re: linkage e) - Bear Hill Evaluation Comm. Report f) - Proposed meeting w /Selectmen for Tuesday, 11/9/93 re: Concerns w /linkage 2) - GREENHOUSE DEVELOPMENT - Locus a) - Loan agreement from Reading Coop b) - Construction Schedule for rehab of property c) - Other 8:45 -9:00 P.M. OTHER BUSINESS NEW BUSINESS 9:00 P.M. ADJOURNMENT L Equal Housing Opportunity TDD 617- 944 -9710 ,,7�t l , �, j %l 93 R r,t) 7 3° D �� -S3 �S Did -0 et,,4 d Cp 3 -0 d g J-K- CFO