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Home My WebLink About1995-06-12 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of June 12, 1995 A regular business meeting of the members of the Reading Housing Authority was held on Monday, June 12, 1995 at 7:30 P.M. at the office of the Authority, 22 Frank D. Tanner Drive the Town of Reading, Massachusetts. The meeting was called to order at 7:30 P.M. with the Vice - Chairman, Mr. Sweet, presiding. Those members present and forming a quorum were: Reynolds, and Mr. Allen. The Executive Director, Ms. Plansky, was also in attendance. Members of the Reading Housing Partnership Committee joined the Authority at 8:30 P.M. t discuss the Bear Hill development and the proposed lottery for selection of homebuyers. _� _ Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously VOTED: To accept for the record the Minutes of the Regular Business Meeting of May 8, P as presented. The Chairman then declared said motion carved and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously VOTED: To accept for the record the Minutes of the Executive Session of May 8, 1995 as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously VOTED: To approve and sign the checkroll/billroll for checks #2187 -2233 inclusive and checks #674 and 703 inclusive, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously VOTED: To approve an annual increment to salary for the Executive Director in the amo $1500. This increment was promised if sufficient monies were available at the end of the year. The Board is in receipt of a letter from the Authority's fee accountant stating that th sufficient funds to pay this increment. in Mr. of is Page 2 Minutes 6/12/95 The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously VOTED: To approve an annual increment to salary in lieu of a raise for the Maintenance M Thomas Stapleton, in the amount of $850.000. A letter from the Authority's fee accountant was sufficient funds to pay this increment was received by the Board. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously VOTED: To approve the Contract for Accounting Services with Fenton, Ewald and Associatt for monthly accounting services in the amount of $420 per month ($5040 yearly) for all State programs for FY'96, which will commence July 1, 1995 and end June 30, 1996, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously VOTED: To approve the Contract for Accounting Services with Fenton, Ewald and Associ for monthly accounting services with the following fee schedule for all other programs: Section 8 Existing at $225.00 per month ($2600 yearly); Section 8 Voucher at $100 per m ($1200 yearly); and RHA owned units at $100 per month ($1200 yearly), as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously VOTED: To approve the Contract for Computer Consulting Services with Coughlan Associat for software support and updating services in the amount of $900 per year, which commenced April 21, 1995 and ends April 20, 1996. The Chairman then declared said motion carried and said vote in effect. Page 3 Minutes 6/12/95 Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously VOTED: To approve the Contract for the FSS Program Coordinator for the Section 8 FSS Program in the amount of $25 per hour plus expenses not to exceed a total of $6000 yearly, which commenced October 1994 and is scheduled to end October 1995. The Chairman then declared said motion carried and said vote in effect. • =00110V • •=.- Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously VOTED: To approve the Contract for Full Maintenance Service Agreement for Xerox Copi with Xerox Corporation in the amount of $465 per year for Xerox 5034 and $215 per year f Xerox 5012, which will commence July 1, 1995 and end June 30, 1996. The Chairman then declared said motion carried and said vote in effect. Ms. Jean Galvin was reappointed to a 5 year term as a member of the Reading Housing Authority, which will end June 30, 2000, by the Board of Selectmen on Tuesday, June 6, During the interview for reappointment, the Selectmen asked Ms. Galvin to convey some concerns to the Authority. Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously VOTED: To approve the one -page letter and authorize the Chairman to sign this letter in response to the noted concerns iterated by the Board of Selectmen during the reappointment interview of Jean Galvin. The Chairman then declared said motion carried and said vote in effect. The State Auditor's office just completed a 3 week review of the Authority's Massachusetts Rental Voucher Program (5 vouchers) completed on June 2, 1995. Page 4 Minutes 6/12/95 Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously VOTED: To approve the letter to State Auditor DeNucci and authorize the Chairman to sign letter noting that the Authority made all documents available to the auditors as required. The Chairman then declared said motion carried and said vote in effect. At 8:30 P.M., Mr. Sweet welcomed 6 members of the Reading Housing Partnership: Mr. Paul Kelley, Chairman Mr. Jonathan Barnes, CPDC Representative Mr. John Coots, ZBA Representative Mr. Christopher Vaccaro Mr. John Flynn Mr. Ralph Colorusso The Authority presented the information for random selection lottery systems as prepared by the Massachusetts Housing Finance Agency and also one prepared by the Town of Hamilton for their recent lottery. The Partnership agreed to formulate a procedure for a random selection lottery for the Bear Hill development. The Authority agreed to assist the Partnership with mailing, supportive administrative services, advertising and information as required. The Authority noted that the agreement has not been signed yet and felt that the required date of A ly 15, 1995 for presentation by the Town to the developers of the lottery process is a bit prematu f. A more realistic date would be mid - August. The members discussed the requirements for bot a lottery under the Local Initiatives Program and one which is just a Town- supported lottery. T ve Partnership agreed to appoint a 3 member sub - committee to meet, discuss and formulate the process for a random selection lottery and to present this procedure to the Authority at their Ju y meeting. The Board thanked the Partnership members for meeting with them and for agreeing to and conduct the lottery for this development. There being no further business before the Board, at 10:15 P.M., it was unanimously voted to adjourn until the next regularly scheduled Board meeting on July 10, 1995. ectfully subne Y1.41 Marg K. Plansky, Secretary and E ecutive Director