HomeMy WebLinkAbout2002-08-05 Reading Housing Authority MinutesREADING HOUSING A UTHORI T Y
MINUTES OF THE REGULAR BOARD MEETING, August 5, 2002
A regular business meeting of the Reading Housing Authority was held on Monday, August 5,
at 7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The
meeting was called to order at 7:OOP.M. with the Chair, Karen Flammia, presiding. Those
members present and forming a quorum were Mary Connors and Don Allen as well as the
Secretary/Executive Director, Lyn Whyte. .
Minutes Move Don Second Mary Vote 3 -0
02 -043 VOTED: To accept for the record the Minutes of the Regular Business Meeting of
2002, as presented.
Finances Move Don Second Mary Vote 3 -0
02 -044 VOTED: To approve and sign the checkroll/billroll for the period for Accounts
Check #6952 -7031, Payroll Check Summary as presented for July ; Section 8 Voucher ]
7582 -7665, as presented.
1,
Section 8 FSS Annual Report Move Don Second Mary Vote 3 -0
02 -045 VOTED: To approve and authorize submission of the RHA's FSS Report for FYE 20 2 to
HUD.
Vacation Time — Executive Director Move Mary Second Don Vote 3 -0
02 -046 VOTED: To approve the carry over of the earned vacation/personal time in excess o that
allowed under the Personnel Policy for the Executive Director as related housing issues have
prevented this time from being taken.
FSS Escrow Move Don Second Mary Vote 3 -0
02 -047 VOTED: To approve the disbursement of $5183.94 as FSS escrow for an RHA
who successfully completed the FSS program.
FYE 2002 Financial Statements Move Don Second Mary Vote 3 -0
02 -048 VOTED: To authorize the Executive Director to sign and submit the FY 2002 4001 an 689
Financial Statements to DHCD.
Real Estate Matter:
- No ongoing discussions this month
Personnel Matters:
- Executive Director Contract Renewal discussion was tabled until new budget guideline are
posted
- Carry over vacation time for Executive Director was discussed and motion was granted.
Report of Programs:
- Vacancy Report- There were three turnovers in the 667 development in July 02.
- Sec 8 Report- No report provided
i
- FSS Report — Annual Report was presented by Karen Keyser. Board complimented
job well done. Motion was presented for submission to HUD.
- Resident Service Coordinator- Written report submitted by Lynne Michaud.
- 705 Eviction case — August 8' reschedule.
New Business:
- There was a short discussion on response to neighbor complaint from Mrs. Kramer /Wilson
on a
property.
- Applicant Anne DeFillippo's letter to board was addressed. DHCD legal counsel, Lori McBride
will be responding to her upon final review of process. However, initially it was felt that RHA
followed proper procedures.
- Executive Director discussed the opportunity of board training w/DHCD legal counsel. hose
present were interested. There will be a follow up on possible fall scheduling with Lori McBride.
- The board was informed that Tom Stapleton will be attending the Fall MAHAMS conferen . It
will be a two day seminar with one overnight stay.
- An update was provided by the Executive Director on Conservation Board inspection of Wilson
Street property. A meeting occurred on July 19' with Fran Fink to review order of conditions.
Fran felt that the property looked good and there was no indication of any major concerns.
Conservation Board meeting was scheduled for July 24`' with results of that inspection to be
discussed. The RHA was led to believe that if any further questions, we would be contacted after
that date.
- The exit of a FSS Escrow participant was discussed. The Executive Director reviewed with
Karen Keyser, program coordinator, the tenants' request for exit. It was determined that all
obligations of the program have been met. A motion was presented to pay out $5,183.94 to that
participant.
- A discussion was held on the possibility of purchasing a new work truck for the agency. The
Nissan is almost 13 years old with limited use. The Executive Director will begin the search and
get.back to board.
Board Schedule
September 2002 BOARD MEETING: 09/09/2002 @ 7 PM
02 -49 TO ADJOURN: 8:30 PM. Move Don Second Mary Vote 3 -0
Res fully submitted
Lyn E. Whyte, Secretary & Executive Director