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HomeMy WebLinkAbout2002-09-09 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE REGULAR BOARD MEETING, September 9, 2002 A regular business meeting of the Reading Housing Authority was held on Monday, September 9 2002 at 7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 7:00 P.M. with the Chair, Karen Flammia, presiding. Those members present and forming a quorum were Mary Connors, Tim Kelley, and John Coote as well as the Secretary/Executive Director, Lyn Whyte. Teresa Ewald of Fenton, Ewald Associates, P.C. was also present. Minutes Move Tim Second Mary Vote 4 -0 02-050 VOTED: To accept for the record the Minutes of the Regular Business Meet" of September 9, 2002, as presented. Finances Move Mary Second Tim Vote 4 -0 02 -051 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Check #7032 -7143, Payroll Check Summary as presented for August ; Section 8 Voucher l 7666 -7748 as presented. FY 2003 Budget Presentation - Our accountants, Fenton, Ewald & Associates, prepared the buc in accordance with DHCD budget guidelines. Teresa Ewald made the presentation to the Board, r that the Director would be inputting the numbers via the internet on a secured web site for DHCD, FY 2003 4001 Budget Move Tim Second Mary Vote 4 -0 02 -052 VOTED: To approve and sign the FY 2003 4001 Budget as submitted. FY 2003 689 Budget Move Tim Second Mary Vote 4 -0 02 -053 VOTED: To approve and sign the FY 2003 689 Budget as submitted. Net Income Limits- State -aided Honsin Move Tim Second Mary Vote 4 -0 02 -054 VOTED: To approve the following income limits by household size for d admission to State -aided housing programs effective August 9, 2002: Boston Area: 1 person $40,800 2 persons $46,650 3 persons $52,500 4 persons $58,300 5 persons $63,000 6 persons $67,650 7 persons $72,300 8 persons $77,000 Renewal Accounting Contract Move Mary Second Tim Vote 4 -0 02 -055 VOTED: To approve and authorize Executive Director to sign one year contracts, J y 1, 2002 through June 30, 2003 with the accounting firm of Fenton, Ewald & Associates per agreemelnts. I Truck Purchase Move Tim Second Mary Vote 4 -0 02 -056 VOTED: To approve and authorize Executive Director to purchase a truck vehicle om Moore GMC Truck Inc. of Danvers, MA in accordance with DHCD C30B procurement proces and Personnel Matters: Lynne Michaud has returned to Peter Sanborn Place, effective October 8`h on a fulltime however, she will remain on staff here. Report of Programs: - Vacancy Report- There was one turn over in 667 -2 development and one in the 705 -1 development for the month of September. - Sec 8 Report- No report provided - FSS Report — Karin Keyser presented a detailed report along with current FSS newsletter sent to our participants in this program. - Resident Service Coordinator- Written report submitted by Lynne Michaud. basis, is New Business: - We had a discussion on increasing costs of vended laundry machines due to increased utility costs. The Director will present in near future an analysis of increased water and electrical costs to substantiate this proposed increase. The initial proposed increased was only $0.25. - Reviewed correspondence from Town Manager relative to trash pickup at Tannerville. The own is in the midst of a 3 year contract. Upon re- negotiation of a new contract, RHA will be contacted relative to our inclusion in their upcoming proposal. - After lengthy discussion, it was voted to amend the present parking policy by including J additional language. A current registration indicating insurance coverage will be required annually. A Massachusetts drivers license must also be presented in order to receive or renew a parking sticker for RHA properties. All valid inspection stickers up to date. - New Section 8 Payment Standards were approved by the board, effective 11- 15 -02. - The seminar being offered for Board members was mentioned. The deadline for registration was immediate, however, no one at this time is interested in attending. - The Board was informed that RHA has received FSS grant funding of $29737 for fiscal year 2002. This funding allows us to maintain that program and pay the salary of Karin Keyser. - Mass Bank has available an Affordable Housing Grant of $10,000. RHA will apply with the possibility of that funding being used to expand or develop our Pleasant Street property. Board Schedule November 2002 BOARD MEETING: 11/04/2002 @ 7 PM 02 -63 TO ADJOURN: 9:35 PM. Move Don Second Mary Vote 5 -0 Respec lly submitted, y� Lyn E. Whyte, Secretary & Executive Director in an amount not to exceed $22,000. Executive Director Contract Approval Move Tim Second Mary Vote 4 -0 02 -057 VOTED: To approve and authorize Chairman to sign the new three year contract Executive, Director, Lyn E. Whyte, commencing August 30, 2002 through August 29, 2005 terms as presented. Real Estate Matter: Wilson Street property. Ongoing fulfillment of original "Order of Conditions" See new for additional details. A discussion was held on the possibility of future development of the Pleasant Street pr( was suggested by Mr. Coote that we check the status of zoning regulations pertaining to of Town. Upon clarification of zoning laws, we may begin to proceed with some pr planning. Personnel Matters. - Discussion held on Executive Director contract renewal. Motion presented for a new 3 contract, effective August 29, 2002 through August 30, 2005. Report of Programs: - Vacancy Report- As presented, there was one move out on August 30 in the 667 pro one court ordered move out on August 30, 2002 of a 2 bedroom 705 family unit. - Sec 8 Report- As presented by Kathy Rolli to board. SEMAP submitted for FY 02 and at 97% lease up. - FSS Report —No report provided. - Resident Service Coordinator- Written report submitted by Lynne Michaud. - 705 Eviction case — Court ruled in our favor. Judgement for RHA with tenant vacating b August 30' 2002. No damage to unit, however, restitution was not made by tenant. the all Y. It area year and New Business: - Budgets for 4001, 689 and Section 8 were presented by Teresa Ewald of Fenton, Ewald Associates, P.C. Motion was made to approve and submit as presented. - New income limits for the State -aided Housing Programs were presented by Executive Director for approval effective August, 2002. Motion was made. - Correspondence from the Conservation Board re: Wilson Street Order of Conditions was discussed. A letter was sent to DEP for extension to fulfill those conditions. An arrangement has been made with prior director, Peg Plansky to assist in finalizing those conditions. - SEMAP for the Section 8 program was submitted as required by HUD for the fiscal year end 2002. - Discussion was held on the purchase of a new truck vehicle for the maintenance department. Three proposals were presented by the Executive Director for review. Based on the procur ment process, a decision was made to purchase said vehicle from GMC of Danvers, MA with � $22, 000 threshold. - Correspondence from DHCD legal counsel, Lori McBride, was presented for review. This letter was sent to the applicant in response to her complaint previously made to the board on the status of her application and alleged mishandling of her claims. - Termination of Section 8 participant and subsequent No Trespass Order against that tenant was discussed.