HomeMy WebLinkAbout2002-11-04 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING November 4 2002
A regular business meeting of the Reading Housing Authority was held on Monday, November 4,
2002 at 7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The
meeting was called to order at 7:00 P.M. with the Chair, Karen Flammia, presiding. Those
members present and forming a quorum were Mary Connors, Don Allen, and John Coote as well
the Secretary/Executive Director, Lyn Whyte. Guests were Mr. Edward Clark, resident
Minutes Move Don Second Mary Vote 4 -0
02 -064 VOTED: To accept for the record the Minutes of the Regular Business Meeting of Octo
15, 2002, as presented.
Finances Move Don Second Mary Vote 4 -0
02 -065 VOTED: To approve and sign the checkrollfbillroll for the period for Accounts I
Check #7218 -7253, Payroll Check Summary as presented for October, 2002 ; Section 8 V
Program, 7835 -7902, as presented.
Citizen Input & Guest
- Mr. Edward Clark, owner of property at 515 Summer Ave., Reading was present to discuss some
issues. he had regarding upkeep of RHA owned property 503 -507 Summer Ave. interfering with his
yard. He asked the board to address issues regarding flow of water, snowplowing and trimming of
trees. The Board and Executive Director addressed the issues of water and snowplowing without
problem. Drains will be cleared as part of a routine maintenance schedule tee which an attempt will by our
to pile snow away from the garage and fence area if possible. The
maintenance staff will not be replaced at this time. The board will look at it again in the spring be fo.re
making a determination. A letter will be sent to Mr. Clark by the RHA acknowledging his complaint
and the actions agreed upon by all.
Real Estate Matter:
- Progress is being made at the Wilson Street property. A meeting is scheduled for November 6
with RCC member, Fran Fink and landscaper, Steve Roberto to review the planting scheme and
required conditions. The landscaping is expected to be completed within the next 1 -2 weeks. Upon its
completion, an as built plan will be done by Medford Engineering and all necessary paperwork will be
properly filed to hopefully complete this project to the satisfaction of DEP and RCC.
- Mr. Bill Bogaert, owner of property at 91 Pleasant Street called me to inquire to the use of the land
abutting his property. He would like to work with us if future development occurs. p ep presently no
driveway and is hoping to work something out with us to have better access to his roe I had told
him I would inform the Board and keep him posted.
Personnel Matters:
- None
Report of Prozrams:
- Vacancy Report- All units in all programs fully leased.
- Sec 8 Report- No written report provided however we are presently 97% leased and the
programs are doing well.
- FSS Report — No report provided.
- Resident Service Coordinator- Written report submitted by Lynne Michaud.
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Pleasant Street property — A plot plan of said location has been provided to architect for poss ble
design for a 6 unit building. Further discussion is expected in near future.
Personnel Matters:
None
Report of Programs:
- Vacancy Report- All programs are fully leased at this time.
- Sec 8 Report- No report provided til qtr. End 12/30, however, leasing is still up in that pro
- FSS Report — No report provided.
- Resident Service Coordinator- No report provided this month
New Business-
- Site improvement study for Oakland Waverly location was discussed at length. DHCD would like
us to proceed with this project with funding coming from our reserves. However, the Board and
Executive Director had reservations and questions to ask of our DHCD Project Representative
before continuing. Although a motion was read to approve a Design Study contract, it was
decided to table this motion until the Executive Director addressed Board concerns raised in
discussions.
The new security system being installed by Pasek Corporation is underway. Completion of both
phases should be by December 20, 2002.
The Board was informed of a 12:OOpm office closing on December 24`h and December 31'.
- The Executive Director reminded Board of their invitation to our Annual Tannerville Holiday
Parry to be held on December 19`h, 11:00 -3:00. All welcome.
- Letter to the Editor thanking the RMHS Soccer Team was provided to Board.
- Board was informed of a condo fee increase of 3% at our RHA Owned Gazebo property effe tive
January, 2003.
- Informed Board of DHCD Planning Award of $24,650. These funds will be expected to be taken
from our reserves due to our retained revenue status.
- Copy of "Thank you" letter to Town Manager was provided to Board.
- Board was informed by Ex. Director the reasons surrounding the need for outside surveillance of
two buildings within the state elderly complex. This monitoring took place over a three week time
span. The results were negative in one building, but successful in the second building. As a result,
the RHA was able to enter into an agreement with our resident involved, thus enforcing the ase
and insuring some control surrounding an unauthorized and frequent overnight visitor.
Board Schedule
January 2003 BOARD MEETING: 01/06/2003 @ 7 PM
02 -71 TO ADJOURN: 9:55 PM. Move Don Second John Vote 4 -0
Re e lly submitted,
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Lyn E. Whyte, Secretary & Executive Director