HomeMy WebLinkAbout2003-10-06 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING October 6 2003
A regular business meeting of the Reading Housing Authority was held on Monday, October 6, 2003 at 7:
P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called
order at 7:08 P.M. with the Vice- Chair, John Coote, presiding. Those members present and forming a
quorum were Tim Kelley and Don Allen as well as the Secretary/Executive Director, Lyn Whyte. Teresa
Ewald and Jill Fenton of Fenton, Ewald & Associates were present along with Selectman, Richard Schu'
Finances Move Tim Second Don Vote 3 -0
02 -126 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #7 37-
8008, Payroll Check Summary as presented for September 2003, Section 8 Voucher Program, 8856 -8945 as
presented.
FY 2004 Budget Presentation - Our accountants, Fenton, Ewald & Associates, prepared the budget
in accordance with DHCD budget guidelines. Teresa Ewald along with Jill Fenton made the
presentation to the Board, noting that the Director would be inputting the numbers via the internet n a
secured web site for DHCD.
FY 2004 4001 Budget Move Tim Second Don Vote 3 -0
02 -127 VOTED: To approve and sign the FY 2004 4001 Budget as submitted.
FY 2004 689 Budget Move Tim Second Don Vote 3-0
02 -128 VOTED: To approve and sign the FY 2004 689 Budget as submitted.
Section 8 Payment Standards Move Don Second Tim Vote 3 -0
02 -129 VOTED: To approve updated Payment Standards per K. Rolli's memo. Effective 11 -0 -03
the RHA 100 % of FMR would be:
0 BDR 1 BDR 2BDR 3BDR 4BDR
$1048 $1135 $1419 $1775 $2084
At approximately 8:15, Board Member, Tim Kelley excused himself. The meeting proceeded o an
informal basis with general discussions on agenda items with no actions taken:
Real Estate Matter:
Pierce Street properly: Passing on Unit 11 at 13 Pierce Street is scheduled for Friday, Octobe 10�'
at the Reading Cooperative Bank. Once the RHA has possession of said unit, work will cunt' a in
in order to complete the third bedroom before leasing the unit. Various contractors have been
contacted in order to do the work necessary to convert the basement area to a third bedroom.
Pleasant Street- Discussion continued with John Coote, Don Allen, Lyn Whyte and guest,
Selectman, Rick Schubert on the alternative design for 75 Pleasant St. Town engineer had provided
us with a second scenario; parking lot to rear with townhomes fronting Pleasant St. John Coot
will prepare a second design to have ready at the informal meeting scheduled for Wednesday,
October 29`t' at the Senior Center. The letter drafted by the Ex. Director to neighbors regard' g
our proposed plans was approved by all present. That letter is scheduled to be mailed on Octo r,
17`h. Efforts are being made to coordinate a meeting with the Historical Commission prior to ur
neighborhood meeting. Since we have discovered that the property is on the inventory list as
historical, we must discuss our plans with that commission. If the meeting occurs while Ex. D- .
program and was awarded a certificate of completion from DHCD.
Report of Programs:
- Vacancy Report- All units in all programs fully leased as stated in reports presented.
- Sec 8 Report- RHA received notification from HUD of being rated a high performer for the period
6/30/03. Congratulations to Kathy Rolli, Program Coordinator for a job well done.
- FSS Report — HUD released notice of Funding for FY 04. RHA funding has been renewed.
- Resident Service Coordinator- Written report submitted by Lynne Michaud.
New Business:
- Renewal of accounting contract with Fenton, Ewald & Associates was discussed. Due to zero percent
funding level again this fiscal year, there were no changes to our existing contract. A motion was presented to
renew.
- A thank you to the RMHS Soccer Team was sent to the Principal Orlando regarding their w lcomed
services.
- Due to administrative restraints, the RHA has temporarily put a freeze on our administering S tion 8
portability vouchers. We will review our status by our current fiscal year end and re- determine our ability to
handle this additional work load.
Board Schedule
December 1, 2003 BOARD MEETING: 12/01/2003 @ 7 PM