HomeMy WebLinkAbout2003-11-03 Reading Housing Authority MinutesREADING HOUSING A UTHORI T Y
MINUTES OF THE REGULAR BOARD MEETING November 3 2003
A regular business meeting of the Reading Housing Authority was held on Monday, November 3, 2003 at 7:00
P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to
order at 7:10 P.M. with the Chair, Mary Connors, presiding. Those members present and forming a quorum
were Karen Flammia and Don Allen as well as the Secretary/Executive Director, Lyn Whyte. Selectman,
Richard Schubert was also present.
Minutes Move Don Sec= Karen Vote 3 -0
02 -130 VOTED: To accept for the record the Minutes of the Regular Business Meeting of
September 8, 2003, as presented.
Minutes Move Don Second Karen Vote 3 -0
02 -131 VOTED: To accept for the record the Minutes of the Regular Business Meeting of October
6, 2003, as presented.
Fin_ Move Don Second Karen Vote 3 -0
the checkroll/billroll for the period for Accounts Payable
02 -132 VOTED: To approve and sign
Check #8009 -8074 Payroll Summary as presented for October, 2003. Section 8 Voucher Prog #am,
8946 -9033, as presented.
Renewal Accounting Contract Move Don Second Karen Vote 3 -0
02 -133 VOTED: To approve and authorize Executive Director to sign one year contracts, July 1,
2003 -June 30, 2004 with the accounting firm of Fenton, Ewald &Associates per attached agreements.
Real Estate Matter:
Pierce Street property: The RHA is still awaiting for an occupancy permit to be issued to
contractor in order to set up a passing date with the bank. t have been completed b Me ford
- Wilson Street: The as built plans for 41 -43 Wilson Stree the project.
Engineering. Final paperwork will be submitted to the RCC in order to close p
Pleasant Street: A discussion was held by those present on concerns that had been presented at the
neighborhood meeting held at the Senior Center on October 29, 2003. Mr. Schubert joined ' the
discussion as well. The general thoughts were to have the RHA do an actual cost analysis on the
rehabilitation of the present structure to support our original plans to raze the structure or red sign
our original plans somewhat. We should then consider moving our second design closer t the
street and providing parking to the rear. an 'letctheT own work aroundcthat. consider
least
that is done,
spaces per unit and design it that way
schedule a second informal neighborhood meeting around the first week of December to present
our newer design with neighborhood concerns addressed to the best of our ability. The second
neighborhood meeting would be the last informal presentation. From there we would scbedule
another DRT meeting with Town Department heads to finalize our approach. The RHA would like
to reach a decision by this time to proceed or not with a formal application submitted in early
January, 04. The Executive Director will coordinate with an outside contractor provide us with a
cost proposal for the rehab of the said property for financial comparisons. Work will also be
coordinated with other Board Members to assist in this project.
Personnel Matters:
- Frank Veglia, while attending MAHAMS conference, attended the Safety First Seminar. He completed the
New Business:
An alternate hearing officer was appointed due to the December ireor of Lynnf eldtHousing cAuto ty has groeed
Housing Authority and our present alternate. Eva Foley,
to serve for the remainder of her term. This recommendation will be submitted to DHCD for their final
approval.
- the RHA cannot administer another property due to
Discussion was held regarding a request by Habitat or Humanity for us to serve as monitoring agent or the
Governors Road property. At this time, it was felt, t
staffing restraints. to be held on December; 17
Executive Director invited Board Members to the annual senior Christmas party
from 11:00am tit 3:OOpm. Holiday office schedules were also noted.
Board Schedule
January, 2004 BOARD MEETING: 01/05/2004 @ 7 PM
02 -138 TO ADJOURN: 8:50 Prri.
Respectfu y ubmitted,
T P whvre Secretai
"A&
4aE cu tive Director
Don
Tim Vote 5 -0