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HomeMy WebLinkAbout2003-12-01 Reading Housing Authority MinutesREADING HOUSING A UTHORI T Y MINUTES OF THE REGULAR BOARD MEETING December 1 2003 A regular business meeting of the Reading Housing Authority was held on Monday, December 1, 2003 at 7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 7:00 P.M. with the Chair, Mary Connors, presiding. Those members present and forming a quorum were Karen Flammia, Tim Kelley, Don Allen, and John Coote as well as the Secretary/Executive Director, Lyn Whyte. Minutes Move Don Second Karen Vole 5 -0 02 -135 VOTED: To accept for the record the Minutes of the Regular Business Meeting of November 3, 2003, as presented. Finances Move Tim Second Don Vote 5 -0 02 -136 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #8075- 8131, Payroll Check Summary as presented for November, 2003 ; Section 8 Voucher Program, 9034 -9113, as presented. Alternate Hearing Officer Move Don Second Tim Vote 5 -0 02 -137 VOTED: To approve the appointment of Eva Foley, Executive Director of the Lynnfield Housing Authority, the Alternate Hearing Officer under our Grievance Procedures as previously approved by DHCD for the period beginning January 1, 2004, expiring September 30, 2005. Real Estate Matter: Wilson Street property: As built site plans prepared by Medford Engineering were submitted to the Town of Reading Conservation Board for approval of the Certificate of Compliance for both Orders of Conditions issued for this property. Original Certificates have been returned to the RHA to be recorded at the Middlesex Registry of Deeds. Once completed, the RHA will submit copy of completed transaction to the Town of Reading. Pierce Street property: We are still awaiting a final passing date to be set. It is the understanding of RHA that Occupancy Permits have been issued to developer and he is in compliance. Attorneys have been notified and date for real estate transfer is being coordinated. 75 Pleasant Street project: We are continuing with our proposed plans to develop said property. The board agreed on a design to present to neighbors and Town which we felt best addresses the needs of our families that we serve and the concerns of neighbors. It will be necessary to petition BOS to get on earliest Town warrant to address land swap with the Town. Director will inquire as to that process. Additional discussions ensued on a number of issues to be worked on in order to keep things moving; a financial analysis to be presented by Don Allen, a revised design to be worked on by John Coote, the LIP process to be more defined in regard to regulations, scheduling and scope of work necessary to complete prior to actual submittal will be followed up by Director with Town Planner and Town Manager. Schedules will then be forwarded to all board members. Personnel Matters: - None Report of Programs: - Vacancy Report - All units in all programs fully leased as stated in reports presented. - Sec 8 Report- No report provided - FSS Report — No report provided. - Resident Service Coordinator- Written report submitted by Lynne Michaud. conference to occur before end of January, 2004. A request will be made by the Executive Director that they honor or previous three year audit contract which would expire with FYE 04. No determinatIion has been fmalized. Board Schedule February, 2004 BOARD MEETING: 02/02/2004 @ 7 PM 02 -141 TO ADJOURN: 8:50 PM. Move Don Second Tim Vote 5 -0 Respectfully bmitted, Lyn E. Whytt Secretary & xecutive Director