HomeMy WebLinkAbout2004-01-05 Reading Housing Authority MinutesREADING HOUSING A UTHORITY
MINUTES OF THE REGULAR BOARD MEETING January 5, 2004
A regular business meeting of the Reading Housing Authority was held on Monday, January 5, 2004 at
7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was
called to order at 7:10 P.M. with the Chair, Mary Connors, presiding. Those members present and
forming a quorum were Karen Flammia, Tim Kelley, Don Allen, and John Coote as well as the
Secretary/Executive Director, Lyn Whyte.
Minutes Move Tim Second Don Vote 5 -0
02 -139 VOTED: To accept for the record the Minutes of the Regular Business Meeting of December 1,
2003, as presented.
Finances Move Tim Second Don Vote 5 -0
02 -140 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check
#8132 -8216, Payroll Check Summary as presented for December 2003 ; Section 8 Voucher ProO!am,
9114 -9216, as presented.
Real Estate Matter:
Continued discussion on 75 Pleasant St.
Neighborhood meeting has been confirmed for Wednesday, January 7, 2004 at 7:00pm at Sejnior
Center. Upon introduction, Don Allen will discuss our financial stance on project and then ohn
Coote will present our streetscape design.
Otte & Dwyer, Surveyors have been contracted to prepare a certified plot plan for project. Ted
Dwyer will have his work ready for January 7" meeting.
A letter was forwarded to DHCD regarding our plans for this proposed development as required
by state regulations.
Pierce Street property: Extension on property was given by developer until January 9, 2004. A'
Bank closing has been requested by the Executive Director to take place by January 9`h. Calls have
been placed to corresponding attorneys to finalize this transfer.
Wilson Street property: Filing of Order of Conditions was completed by Attorney W. Feingold
Once copy returned to RHA, it will be submitted to RCC for their records.
Personnel Matters:
- None
Report of Programs:
- Vacancy Report- All units in all programs fully leased as stated in reports presented.
- Sec 8 Report- Report provided by Kathy Rolli, Sec. 8 Program Coordinator. Official documentation
has been received relative to our high performer status in regard to this program.
- FSS Report — Report provided by Karin Keyser, FSS Program Coordinator. She received a grant ;for a
TV/VCR/DVD for this program. It is to be picked up RHA mid January. Two new residents have
signed contracts to participate in this program. Year end financial reports will be provided to those
residents involved in the program.
- Resident Service Coordinator- No report submitted due to illness of program coordinator
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New Business:
- DHCD budget approval for FYE 06/04 has been received.
- BOS meeting scheduled for January 6, 2004 included correspondence submitted by the Executive
Director to Town Manager informing him of next neighborhood meeting.
- State auditors are still working on the FYE 06/03 audit. RHA was informed of an expected exit
and thus gain the support of the BOS at Town Meeting. Our initial goal is to have Town Meeting
approve the land swap so that we can move forward on the entire development. A mid March
BOS meeting may be on our agenda.
Personnel Matters:
- None
Report of PrOiCams:
Vacancy Report- All units in all programs fully leased as stated in reports presented.
- Sec 8 Report- No Report provided til Quarter End 03/04.
- FSS Report — No Report provided til Quarter End 3/4.
- Resident Service Coordinator- Report of current activity was provided by program coordinator, Lynne
Michaud.
New Business.
- Increase in Net Income Limits for State -Aided Housing Programs as presented by Executive Director for
approval.
_ A ,ding —Dec blizzard. Once again RHA will take advantage of an opportunity to recapture ex enses
MEMI _ fun
endured during the Dec.03 blizzard. Executive Director is in process of completing pap erwork nor subm ttall to
MEMA for approval of reimbursement of 75% of our actual costs expended during a 48 hour tim frame
during that blizzard.
Sec 8 Admin. Plan Amendment related to RHA application process and use of Centralized Waiting List. Due
to purging of the Federal Family Wait List with a limited response, Executive Director requested the -o enirig
of our Section 8 list by participating in the Centralized Wait List program administered by MNAHRO for an
annual administrative fee. RHA will be better able to serve our local residents since we continue to recognize a
local preference. Administrative Plans for RHA Section 8 will be changed to reflect this new process as
required by HUD and submitted with our annual filing in late April, 2004.
Opening of 705 State Family Wait List. Due to purging of old wait list with a limited response, Executive
Director requested the opening of our State Family Wait List on February 24, 2004 for all bedroom sizes. At
this time, the wait list will remain open in order to better serve Reading residents on an ongoing basis. ii
Annual Report for Town of Reading was prepared by Executive Director and presented for review. A few
minor changes were made per suggestion of Board members. The final report will be submitted to th Town
Manager by February 17, 2004.
Board Schedule
March, 2004 BOARD MEETING: 03/01/2004 @ 7 PM
02 -147 TO ADJOURN: 9:35 PM. Move Don Second Karen Vote 5 -0
Rep e fully submitted,
Lvn E. Whyte, Secretary & Executive Director