HomeMy WebLinkAbout2004-04-05 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING, April 5, 2004
A regular business meeting of the Reading Housing Authority was held on Monday, April 5 2, 2004 at 7:00
P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called t
order at 7:10 P.M. with the Chair, Mary Connors, presiding. Those members present and forming a quor m
were Tim Kelley, Don Allen, and John Coote as well as the Secretary/Executive Director, Lyn Whyte.
Minutes Move Tim Second Don Vote 4 -0
02 -153 VOTED: To accept for the record the Minutes of the Regular Business Meeting of March 1,
2004, as presented.
Finances Move Tim Second Don Vote 4 -0
02 -154 VOTED: To approve and sign the checkroll/billroll for the period for Accounts
Check #8330 -8442 Payroll Summary as presented for March, 2004. Section 8 Voucher 1
9406 -9499, as presented.
Sec 8 Admin Plan Update Move Tim Second Don Vote 4 -0
02 -155 VOTED: To approve the Section 8 Administration Plan for the Reading Housing Author' as
presented.
HUD 5 Yr Agency Plan Update Move Tim Second Don. Vote 4 -0
02 -156 VOTED: To approve the RHA Agency Plan Update as presented for submission to HUD
DLI Rate Change Move Tim Second Don Vote 4 -0
02 -157 VOTED: To accept and approve the minimum wage rates as presented by Comm. Of MA,
DLI effective 04/01/04 for General Maintenance @ $ 17.99 base rate and Maintenance Man �1 I @
$16.83 base rate.
Real Estate Matter:
- 75 Pleasant Street; Neighborhood meeting is scheduled for Thursday, April 8, 2004 @ 7:00 at
the Senior Center.
- Pierce Street property: Construction on the third bedroom was completed and approved b� the
Bldg. Inspector and then leased on March 15, 2004.
Personnel Matters.
- Process is ongoing for state appointed Board Member.
- Community Parish Nursing proposal was introduced as a opportunity to fill the Resident Services position
left open with Lynne Michaud's leaving the RHA. Their expected role was discussed at length. Executive
Director will invite Sandy Trainor of Community Parish Nursing to the May board meeting to discuss
further the services that will be made available to all residents of Tannerville.
Report of Programs:
- Vacancy Report- All units in all programs fully leased through March 31as stated in reports presented.
- Sec 8 Report- Article on proposed funding cuts was made available to the board These cuts (could
dramatically affect our program. Updates will be provided as necessary.
- FSS Report — No Report provided.
- Resident Service Coordinator- No written report was provided due to the resignation of Coord ator
however, Executive Director explained that she has been coordinating and continuing with all activities..
See 8 Report- PHA plan was submitted and verified as received on April 7, 2004 as required.
FSS Report — No report provided.
Resident Service Coordinator- No official report provided.
New Business:
- 'There was discussion on purchase or lease of a vehicle to replace the GM1C Jimmy. Further research will be
done before including in FY 05 Budget.
- Audit draft for FYE 6/03 was provided to RHA. Accountants, Fenton & Ewald have been asked to r�pond
to partial finding regarding REAC submission process. Final report will be processed by state audito once
they have received RHA response-
- Annual inspections of all elderly, state family and RHA owned properties is underway and near completion.
Reading Building Inspector, Glen Redmond joined us on routine inspections of our 667 1 &2 developments.
Any repairs noted for any development have been minor in nature and will be addressed through routine
work order process_ These inspections are done at this time of year in order to prepare the next fiscal budget
and address extraordinary maintenance issues.
- RHA position statement regarding alleged discrimination in the termination of a Section 8 participant was
presented for review. At this time, RHA has not received a response.
- Vendor contract for trash pick-up at 667 elderly development and 705 -1 family development ex 5/04.
Proposals vxm sent to four know vendors. Final bids are due in by 5/14104. With a motion, Executive
Director has been authorized to enter into a new three year contract with low bidder.
Board Sc�irle
Jane 2004 BOARD MEETING: 06/07/2004 @ 7 PM
02-162 TO ADJOURN: 10.30 PM. 77m Second John Vote 3-0
R ly m&ni°trte�d,
Lvn E. Whyte, Secretary & Executive Director