HomeMy WebLinkAbout2004-09-13 Reading Housing Authority MinutesREADING HOUSING A UTHORITY
MINUTES OF THE REGULAR BOARD MEETING September 13 2004
An annual business meeting of the Reading Housing Authority was held on Monday, September 13,
2004 at 7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The
meeting was called to order at 7 :09 P.M. with the Chair, John Coote, presiding. Those members', present
and forming a quorum were Karen Flammia, Diane Cohen, Tim Kelley, and Mary Connors as well as the
Secretary/Executive Director, Lyn Whyte.
Minutes Move Tim Second Mary Vote 5 -0
02 -179 VOTED: To accept for the record the Minutes of the Regular Business Meeting of
09, 2004, as presented.
Finances Move Tim Second Mary Vote 5 -0
02 -180 VOTED: To approve and sign the checkroll/billroll for the period for Accounts
Check #8710 -8779 Payroll Summary as presented for August, 2004. Section 8 Voucher 1
9877 -9965, as presented.
FYE 2004 Financial Statements Move Diane Second Mary Vote 5 -0
02 -181 VOTED: To authorize the Executive Director to sign and submit the FY 2004 4001 d 689
Financial Statements to DHCD.
Net Income Limits - State -aided Housing
02 -182 VOTED:
Move Karen Second Tim Vote 5 -0
To approve the following income limits by household size for determining
admission to State -aided housing
programs
effective August 9, 2004:
Boston Area: 1 person
$46,300
2 persons
$52,950
3 persons
$59,550
4 persons
$66,150
5 persons
$71,450
6 persons
$76,750
7 persons
$82,050
8 persons
$87,350
Real Estate Matter:
- 75 Pleasant Street: Request for Services has been posted in Central Register. Bid responses are
due back to lead agency, North Andover HA by September 22nd and Design Selection is
scheduled for October 20d'. Project manager for NAHA will provide us with all bid proposals
for our review and comments once Bid packets are opened. For our information, Mr. Coote
mentioned that there will , most likely, be some additional costs not listed in bid proposal
regarding geotechnical findings.
- Correspondence from Chris Reilly re: availability of designated affordable unit at Sumner
Cheney Place for sale. Based on the deed restriction, the Town of Reading has right to first
refusal and offered the unit to RHA to purchase. Per deed, the unit will be made available for
purchase at $234,200 (current appraised value, $415,000 times designated discount rate of
56.455 %). ED presented several financial scenarios to board relative to funding costs versus
rental income. Upon discussion, the RHA board decided to turn down the offer to purchase this
unit. At this time, RHA is experiencing a change in federal funding along with a fluctuation in
I
Personnel Matters: in needs at all of
- A part-time student was hired for the maintenance department to assist with landscaping
our locations. He has been working approximately 12 hours for a total ten week period.
- A letter written by Don Allen pertaining to his retirement and addressed to the Town of Reading was
forwarded to RUA by the Town Manager to share with RHA board.
- Our new state appointee, Diane Cohen, was introduced to the board and took an active part in her first
board meeting. RHA looks forward to working with her.
Report of Programs:
- Vacancy Report- Per report submitted by state coordinator, Mitch Hudzik, one elderly unit available
with expected lease date in August and two family units recently made available and leased up in July.
- Sec 8 Report- Section 8 program undergoing funding changes. Landlords and participants are being
kept informed of changes that affect them. We recently leased up two of our RHA properties with new
tenants.
- FSS Report — Annual report submitted to HUD at FYE 6/04 was prepared and presented by K rm
Keyser. Job well done extended to Karin from board. Also, due to confidentiality, this report is not
submitted to the Town of Reading.
- Resident Service Coordinator- Written report submitted by Community Parish Nursing highlighting' our
new weekly newsletter format.
New Business:
- Executive Director requested a board vote regarding the FY05 purchase of a new Jeep Liberty. Dine to a
delay in the budget guidelines being made available, a motion to purchase was considered appropriate.
- FSS Annual Report was presented by the Director. Motion was requested to approve submittal of said
report to HUD per program regulations.
- Per HUD, a reduction in FMR's (fair market rents) was presented to board for approval. A full port
was prepared by Section 8 Coordinator, Kathy Rolli. These changes will take effect October 1, 20 4.
- A pet waiver for new tenants is our 667 development was presented by the Executive Director for
approval. All necessary paperwork was submitted by tenants.
- On behalf of the RHA, Executive Director submitted an application to Massbank for a $5000 Affordable
Housing Grant being offered. Deadline for submission was July 16, 2004.
- Discussion took place regarding the replacement of an oil fired boiler at our Bancroft property. In order
not to delay this job, a motion was presented to authorize the Executive Director to expend up to 5000
to replace that boiler as long as we have three proposals on the job at hand.
- Election of officers for the upcoming fiscal year took place.
ANNUAL REORGANIZATION: Chair requests Secretary to assume the Chairmanship for
reorganization at 8:45pm.
To nominate Chairman Move Tim Second Mary Vote 5 -Q
02 -173 VOTED: To nominate John Coote for position of Chairman.
To nominate Vice -Chair Move Mary Second Tim Vote 5 -0
02 -174 VOTED: To nominate Karen L. Flammia for position of Vice - Chairman.
To nominate Treasurer Move Mary Second Tim Vote 5 -0
02 -175 VOTED: To nominate Diane Cohen for position of Treasurer.
To nominate Asst. Treasurer Move Mary Second Karen Vote 5 -0
02 -176 VOTED: To nominate Timothy J. Kelley for position of Asst. Treasurer.