HomeMy WebLinkAbout2004-10-04 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING, October 4 2004
A regular business meeting of the Reading Housing Authority was held on Monday, October 4, 2004 at
7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was
called to order at 7:05 P.M. with the Chair, John Coote, presiding. Those members present and fot hning
a quorum were Diane Cohen, Tim Kelley, and Mary Connors as well as the Secretary/Executive
Director, Lyn Whyte.
Minutes Move Tim Second Mary Vote 4 -0
02 -184 VOTED: To accept for the record the Minutes of the Regular Business Meeting of Septemb r 13,
2004, as presented.
Finances Move Tim Second Diane Vote 4 -0
02 -185 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable
#8780 -8820, Payroll Check Summary as presented for September 2004 ; Section 8 Voucher Pr
9966 - 10130, as presented.
Section 8 Pavment Standards Move Tim Second Diane Vote 4 -0
02 -186 VOTED: To approve updated Payment Standards per K. Rolli's memo. Effective
the RHA 100% of FMR would be:
0 BDR 1 BDR 2BDR 3BDR 4BDR
$1025 $1077 $1266 $1513 $1676
Real Estate Matter:
- Incoming proposals for RFS on the 75 Pleasant Street project were provided to the Board for tl,
review. Discussions ensued on how the process is expected to work. The Executive Director as]
members of the Board to review proposals and present any questions they might have to the of
so that the RHA can forward them to DHCD project manager, Linda Lamont for review. The
DHCD Design Selection Committee is expected to meet on October 20, 2004 to discuss and
determine which firm will be selected to move ahead on this overall project. At the same time,
Executive Director will speak with Town Manager to coordinate the process if possible.
Personnel Matters:
- None
11 -04
Report of Projzrams:
- Vacancy Report- All units in all programs fully leased as stated in reports presented.
- Sec 8 Report- Memo provided by K. Rolli relative to additional changes in FMR's.
- FSS Report — Quarter end 9/30/04 report provided by FSS Coordinator, Karin Keyser.
- Resident Service Coordinator- Tannerville Newsletter provided to Board indicating ongoing events.
New Business:
- Discussion was held regarding additional changes in the HUD FMR's. Revisions to the new fair arket
rents effective October 1, 2004 have been made by HUD. At this time, RHA will abide by the revised
rent ceilings and address any future impact they may have on this agency on an as need basis.
- Documentation was provided to board on how the Town of Reading calculates the PILOT taxes paid by
this agency for properties owned within the town.
the rental market. We are also developing additional property at this time and have a financial
responsibility to complete that project. ED will convey our decision to the Town.
Personnel Matters:
- General correspondence from Town Hall was relayed to all board members regarding upcoming
conflict of interest seminar on September 22, 2004. Many members expect to attend.
Report of Programs:
- Vacancy Report- See attached report submitted by state program coordinator.
- Sec 8 Report- No report submitted this month.
- FSS Report —No report submitted this month.
- Resident Service Coordinator- See Attached report from Community Parish Nursing group.
Review of Federal Accounting Contract per August discussion. Additional fee for preparation of
conversion of state program to GAAP accounting standards was appropriate.
Replacement of boiler at 74 Bancroft per August discussion. Additional proposals were sought. Only
two vendors responded and lowest bid was from AC Mechanical and they have been contracted tp do
the work. Expected completion date is September 15, 2004.
New Business:
Revised income limits for the State programs was presented. These changes are effective August
9, 2004 and are to be used in determining admission to our State -aided housing programs.
- Proposed Mod project for replacement of remaining eight roofs at the 667 elderly development.
ED presented approximate cost of $48,0000 to $55,000 to complete this job. Cost estimate was
based on recent single roof replacement of $6370 with local licensed roofing contractor. As a
retained revenue agency, this mod would be funded from operating reserves with an expected
start in November, 2004 if possible.
- ED requested that board members look at the Oakland/Waverly property before final decisions, is
made regarding proposed paint vs siding expenditure. Estimated cost for siding is $18,000 verse
$9500 painting contractor. Operating reserves would also be used to fund this project.
Board Schedule
October 2004 BOARD MEETING: 10/04/2004 @ 7 PM
02 -183 TO ADJOURN: 8:50 PM. Move Tim
R sp tfully submitted,
C' /LC (647�
Lyn E. Whyte, Secretary & Executive Director
Vote 5 -0