HomeMy WebLinkAbout2005-01-03 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING, January 3, 2005
A regular business meeting of the Reading Housing Authority was held on Monday, January 3, 2005 at
7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was
called to order at 7:10 P.M. with the Chair, John Coote, presiding. Those members present and forming
a quorum were Karen Flammia, Diane Cohen and Tim Kelley as well as the Secretary/Executive
Director, Lyn Whyte.
Minutes Move Tim Second Diane Vote 4 -0
02 -201 VOTED: To accept for the record the Minutes of the Regular Business Meeting of December 6,
2004, as presented.
Finances Move Diane Second Karen Vote 4 -0
02 -202 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable
#8934 -8990, Payroll Check Summary as presented for December 2004 ; Section 8 Voucher Pro
10313- 10397, as presented.
Roof -Final Payment Move Tim Second Diane Vote 4 -0
02 -203 VOTED: To approve the Certificate of Final Completion and the Certificate of Substa
Completion for RHA Roofing Modernization Project #246014 in order to close out the job and i
final payment of $7,469.00 to Meadows Construction Company.
Real Estate Matter:
- DHCD approved the contract with Brown Lindquist Fenuccio, architects for the modular project to
be built on Pleasant Street. Director of North Andover, lead agency on project, called to confirm jthat
a notice to proceed letter will be forwarded to the architect immediately. A kick off meeting wilt be
scheduled with the firm to discuss our plans. At this time, RHA deeds have been furnished to legal
counsel in regard to land swap. The Town is trying to locate the deed for the old police station.
Personnel Matters:
- Ethics Commission Bulletin was provided to all Board members.
- Optional Board Member seminar is being offered at Georgetown HA on January 22, 2005. At
one member is scheduled to attend.
Report of Programs:
- Vacancy Report- All units in all programs fully leased as stated in reports presented.
- Sec 8 Report- No report provided
- FSS Report — No report provided.
- Resident Service Coordinator- Due to holiday schedules, a newsletter was not distributed at year
New Business:
- Motion was presented to approve certification for final payment on roof project at the elderly
development. Meadows Construction Company did an outstanding job during this project. DJHCD
construction advisor, Randy Waters, inspected the project and there were no outstanding issues.
- FSS funding for FY 05 will not be provided for this program. R1 4A has funding in place until 3/11/05.
Karen Keyser's position with us will be affected at that time. At this time, we have received no
directives from HUD on how to proceed or end this program. Board will be kept informed as
information is received.
- Concerns for the Section 8 Federal Program continue to be a concern for all agencies. Administrative fees
has a confirmed balance of approximately $104,000 residual funding available from prior years. The
HUD financial center out of Kansas City has provided us with confirmation of this amount. '',RHA
Director will process a revision in spring 2005 and attempt to request a lump sum funding allocation.
Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
- Due to vacation schedules, the March Board Meeting will be held on Tuesday, March 1, 2005.
- Request was made by the Executive Director to close the 705 Family Wait List for all bedroo m sizes
effective March 24, 2005. Presently, the RHA has over 100 families on this list and no available units.
It is unlikely that these families will be served at the present time. Expected waits for housing exceed a
ten -year period. The closing of this wait list will be advertised as required by DHCD. If in the future,
our list becomes small, the RHA will once again reopen the Family Wait List.
Board Schedule
March, 2005 BOARD MEETING: 03/01/2005 @ 7 PM
02 -209 TO ADJOURN: 9:00 PM. Move Tim
)ect )1y submitted,
`1 CCJ.`
E. Whyte, Secret & Executive Director
Vote 4 -0