HomeMy WebLinkAbout2005-02-14 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING, February 14, 2005
A regular business meeting of the Reading Housing Authority was held on Monday, February 14, 20 5
at 7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was
called to order at 7:05 P.M. with the Chair, John Coote, presiding. Those members present and forming
a quorum were Karen L. Flammia, Timothy Kelley, and Mary Connors as well as the Secretary/Executive
Director, Lyn Whyte.
Minutes Move Tim Second Mary Vote 4 -0
02 -205 VOTED: To accept for the record the Minutes of the Regular Business Meeting of January 3,
2005, as presented.
Finances Move Tim Second Mary Vote 4 -0
02 -206 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check
#8991 -9071, Payroll Check Summary as presented for January, 2005 ; Section 8 Voucher Program,
10398 - 10501, as presented.
Finances Move Tim Second Mary Vote 4 -0
02 -207 VOTED: To certify receipt of monthly operating statements for all RHA programs foi the
month end December, 2004 of the current fiscal year.
Closing of 705 Family Wait List Move Mary Second Tim Vote 4 -0
02 -208 VOTED: To approve the closing of RHA 705 Family Wait List for all bedroom sizes
effective 4:00pm on March 24, 2005.
Real Estate Matter:
- Current updated housing inventory listing for the Town was provided to Board Members for
review purposes only. RHA Pierce Street property needs to be added to this listing.
Necessary paperwork has been requested in order to add this property to list.
- A meeting was held with architect, Rick Fennuccio relative to the 75 Pleasant Street project on
February 3`d. John Coote, Karen L. Flammia and Lyn Whyte were in attendance. All plans and
schedules were reviewed in office before proceeding to the site for a walk through. Additional
plans of potential renovation of the existing building, along with LIP process were sent to the
architect following the meeting. Mr. Fennuccio intended to review plans, notes, comments and
existing Town information and set up a second appointment to return to the site for a ore
thorough analysis of the cost of renovations to the existing building.
Personnel Matters:
- None
Report of Programs:
- Vacancy Report- Although a vacancy report was not provided this month, Executive Director
confirmed turnover of four units in the elderly development with expected 100% occupancy ;once
again by mid February. All family units are leased.
- Sec 8 Report- Director provided a detailed update on the financial forecast for this program as it
relates to the RHA. At this time, RHA is able to continue hosting 125 vouchers. Funding for our
HAP's will continue from HUD until August 05. Administration fees have been cut; however, we
have that designated funding until December, 2005. {..,T,
- FSS Report — Director provided update on this program also. Although FY05 funding was cut, kHA
Contract for accounting services for FYE 06/05 was presented by Director for approval. One board
member commented on paragraph regarding "additional time" and cost of those services if needed. ED
experience is to approve a boiler plate contract with the flexibility to utilize additional accounting
services if needed during the year as a possible result of regulatory changes beyond our control or at
RHA request. ED did not recommend removal of that clause since it has been standard practice to
approve. After discussion, a motion was presented to approve as presented.
Executive Director brought back to the table a discussion on upcoming spring project for
Oakland /Waverly development. Upon further discussions with maintenance staff relative ''to the
potential problems with the siding at this development, ED sought the opinion of a licensed contractor
to take a closer look at the buildings. A detailed proposal from Daniel Construction Company was
provided to RHA in this regard. Based on our discussions with this contractor, ED suggested at we
take a closer look at this development and once again introduce the possibility of siding the units versus
painting. Chair, John Coote would like to take a closer look at the buildings himself and pres nt his
opinion. An issue of conflict was raised by others present but conceded by suggesting we a so get
another opinion from a second outside contractor. ED and maintenance staff will continue their efforts
to gather information relative to this project and present at next meeting for consideration before
decision is made on how to proceed.
Board Schedule
April, 2005 BOARD MEETING: 04/04/2005 @ 7 PM
02 -214 TO ADJOURN: 8:25 PM. Move Diane Second Mary Vote 4-0,
Respectfully submitted,
Lyn E. yte, Secre & Executive Director