HomeMy WebLinkAbout2005-04-04 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING, April 4, 2005
A regular business meeting of the Reading Housing Authority was held on Monday, April 4, 2005
7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting
called to order at 7:05 P.M. with the Chair, John Coote, presiding. Those members present and fo
a quorum were Diane Cohen, Tim Kelley, and Mary Connors as well as the Secretary/Executive
Director, Lyn Whyte.
Minutes Move Tim Second Mary Vote 4 -0
02 -215 VOTED: To accept for the record the Minutes of the Regular Business Meeting of March 1,
2005, as presented.
Finances Move Tim Second Mary Vote 4 -0
02 -216 VOTED: To approve and sign the checkroll/billroll for the period for Accounts P ayable
Check #9107 -9175 Payroll Summary as presented for March 05. Section 8 Voucher Program,
#10592-10670, as presented.
Finances Move Mary Second Diane Vote 4 -0
02 -217 VOTED: To certify receipt of monthly operating statements for all RHA programs f r the
month end February, 2005 of the current fiscal year.
HUD Annual Agency Plan Update Move Mary Second Tim Vote 4 -0
02 -218 VOTED: To approve the RHA Streamlined Annual Agency Plan Update as presented for
submission to HUD.
DLI Rate Change Move Tim Second Diane Vote 4 -0
02 -219 VOTED: To accept and approve the minimum wage rates as presented by Comm. O MA,
DLI effective 04/01/05 for General Maintenance @ $ 18.69 base rate and Maintenance Man H @
$17.42 base rate.
Real Estate Matter:
- A number of meetings were held during March, 2005 relative to the 75 Pleasant Street project.
Executive Director and architect, Rick Fennuccio met on March 25 with Town Planner, Chris
Reilly to review the LIP process and define roles. Once application is submitted to Town Planner,
the process will take up to ninety days. Another meeting was held on March 31" at the H I using
Authority with RHA staff, RHA board members, DHCD personnel and architect, Rick Fenr uccio
present. The architect presented his Preliminary Concept Submission for review and discussion.
After lengthy discussion and in order to move this project along, all parties agreed to 1) proceed
with schematic design on four 3 -BR modular units, 2) a study on renovation of existing building
that would enable us to estimate cost factors, and 3) include boring quotes to be done at the site.
According to RFS timetable, next scheduled meeting will be May 19t1i. Executive Director will
maintain contact with all parties and inform Board of developments.
Personnel Matters:
- Board was informed of Tom Stapelton's upcoming knee surgery. He is expected to be out anywhere
from two weeks to a maximum of 60 days. Executive Director will utilize existing part-time staff
person, Bob Howe to fill in during his time out. Proposals are being sought to contract out
maintenance of lawns for this upcoming season in order to have maintenance staff available for day to
day operations. Executive Director as set forth in RHA personnel policy will monitor docume tation
of Tom's progress with surgery.
Community Parish Nursing vacated Resident Services Coordinator "position" effective March 31,
2005. Sandy Trainor and her staff will maintain a relationship with the RHA to handle "crisis"
intervention and medical emergencies within our elderly population at Tannerville. Efforts will be
made to fill this part -time position in the near future.
Report of Programs:
- Vacancy Report- All units in all programs fully leased as stated in reports presented.
- Sec 8 Report- Kathy Rolli and Lyn Whyte prepared the RHA Annual HUD update for FY 2005
- FSS Report — Report presented by Karin Keyser for Qtr. End March 31, 2005.
- Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
- RHA Annual Agency Plan for FY 2005 was presented to Board for their review prior to submission to
HUD. Due date is April 15, 2005. There were no changes to the plan this year. A motion was presented
by Executive Director to approve our submission.
- DLI rates for maintenance staff, effective April 1, 2005, were presented to Board for review and
approval. The base rate will become effective with the next payroll.
- 2004 Annual Report was completed by Executive Director. It will be submitted to the Town upon their
request.
A report was made on the status of the upcoming repair project for the Oakland/Waverly development.
RHA will proceed to paint the three buildings utilizing the services of the Middlesex Sherifrs .
Department. Plans are underway to prepare the buildings for paint. RHA maintenance staff will; secure
shingles, powerwash buildings as needed prior to the May 2nd start date. Four weeks has been set aside
to complete this job. All materials will be on site the week prior to start date. One building Will be
completed in its entirety before moving to next building. Staff member, Bob Howe has been assigned to
that project and will remain at that site for the duration of the project. The Executive Director will
notify local police department of upcoming project. As a courtesy, Town Manager and School
Department will be notified as well.
Board Schedule
May, 2005 BOARD MEETING: 05/02/2005 @ 7 PM
02 -220 TO ADJOURN: 8:30 PM. Move Tim SE
fitfully submitted,
C-611
Y/1
Whyte, Secre r
Executive Director
Vote 4 -0