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HomeMy WebLinkAbout2005-05-09 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE REGULAR BOARD MEETING May 9 2005 A regular business meeting of the Reading Housing Authority was held on Monday, May 9, 2005 at 7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 7:05 P.M. with the Chair, John Coote, presiding. Those members present and forming a quorum were Karen Flammia, Tim Kelley, Diane Cohen and Mary Connors as well as the Secretary/Executive Director, Lyn Whyte. Minutes Move Tim Second Mary Vote 5 -0 02 -221 VOTED: To accept for the record the Minutes of the Regular Business Meeting of April 4, 005, as presented. Finances Move Tim Second Diane Vote 5 -0 02 -222 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #9176 -9247, Payroll Check Summary as presented for April, 2005 ; Section 8 Voucher Program, 1 671- 10777, as presented. Finances Move Diane Second Tim Vote 5 -0 02 -223 VOTED: To certify receipt of monthly operating statements for all RHA programs fc r the month end March, 2005 of the current fiscal year. Real Estate Matter: - 75 Pleasant Street: A progress report was provided to RHA from architect, Rick Fenuccio. Existing condition drawings have been submitted to their cost - estimating consultant for preparation of renovation of existing building. Conceptual design drawings of the four -unit building are near completion and will be available at our next joint meeting near the end of May. The architect must have this phase of work completed and submitted to DHCD by May 19''. Our meeting will follow. Personnel Matters: - Tom Stapleton is out on medical leave effective May 0. He is expected to be out from 4 -8 DHCD has been notified of our limited maintenance staffmg and will assist us with em, situations. Commissioner Karen L. Flammia term expires June 27, 2005. She has agreed to seek re- appointment to the RHA board. The Reading Housing Authority Board and Executive Director thanks her fojr her continued support of this agency and her desire to serve on our Board. Report of Programs: - Vacancy Report- All units in all programs fully leased as stated in reports presented. - Sec 8 Report- No report provided - FSS Report — No report provided. - Resident Service Coordinator- Current Tannerville Newsletter provided. New Business: - FEMA/MEMA funding for winter snowstorm was approved. RHA received an allocation of $3 36 in April, 2005. Funds were transferred electronically. - The Town of Reading notified the Housing Authority of new Selectmen Liaison assignments effective immediately for all town departments. Mr. Richard Schubert is the new liaison for the HC using Authority. He replaces former Selectman Gail Wood. - Due to Tom Stapleton being out on medical leave, a landscaping proposal to maintain properties (uring his absence was presented to Board by Executive Director. The RHA sought three proposal companies to fill in for us for duration of two to eight weeks. Roberto Bros. Landscaping lowest contract provided and is available to begin by 15`h of May. DHCD has been inform situation and outside contractors must be used in order to maintain properties during this time. - The Board was informed of a potential electrical problem within the elderly development March, there was an emergency when we experienced a power failure within the complex. Ini entire complex lost power. Eventually, we had all building supplied with power except for bui The eight tenants in that building were relocated for two days while emergency crews worked problem. Unfortunately, the equipment is approximately 40 years old and parts are unavaik main disconnect is a bottom fed mechanism with six shut -offs and handles one half of the Although the system is running, it cannot be determined whether, upon another failure, if restarted. Town inspectors, RHA electrician and Town Electrical Inspector are assisting us in 1, new piece of equipment and documentation as to the emergency status of this situation. DI been informed of a potential emergency situation. The cost to replace this unit may be Executive Director is monitoring the situation daily. Board Schedule June, 2005 BOARD MEETING: 02 -224 TO ADJOURN: 7:55 PM. R �p fully submitted, �-% I 06/06/2005 @ 7 PM Tim Second Mary Vote 5 -0 of local was the i of our In mid illy, the ling 29. fix the le. The can be ating a ;D has 15,000.