HomeMy WebLinkAbout2005-06-06 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING, June 6, 2005
A regular business meeting of the Reading Housing Authority was held on Monday, June 6, 2005 at 7:00
P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was cal led
to order at 7:05 P.M. with the Chair, John Coote, presiding. Those members present and forming a
quorum were Karen Flammia, Tim Kelley, Diane Cohen and Mary Connors as well as the
Secretary/Executive Director, Lyn Whyte.
Minutes Move Tim Second Diane Vote 4 -0
02 -225 VOTED: To accept for the record the Minutes of the Regular Business Meeting of May 9, 2005,
as presented.
Finances Move Tim Second Diane Vote 5 -0
02 -226 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check
#9248 -9306, Payroll Check Summary as presented for May, 2005 ; Section 8 Voucher Program, 10778-
10873, as presented.
Finances Move Diane Second Mary Vote 5 -0
02 -227 VOTED: To certify receipt of monthly operating statements for all RHA programs fo the
month end April, 2005 of the current fiscal year.
Audit Contract Move Tim Second Mary Vote 5 -0
02 -228 VOTED: To approve selection of low bidder, Walsh & Associates, PC of Concord, MA, for
Audit Services for the Fiscal Year 2005, 2006 & 2007 and authorize Executive Director to enteuinto
i contract for submittal to DHCD.
Real Estate Matter:
- Continued update on 75 Pleasant Street project: A meeting was held on June 2, 2005 at 1:00pm in
the Community Room to review plans on this project. DHCD engineers and project manager assigned
to this agency were present along with architect, Rick Fenuccio, Executive Director, Lyn Whyte and
Board Members, John Coote and Karen L. Flammia. Rick Fenuccio presented a very detailed cost
summary for the potential renovation of the existing building located at 75 Pleasant Street To
summarize, the cost analysis, as presented, exceeds our budget. A discussion ensued as to hat
"parts" of the cost analysis could be essentially addressed to keep us within our budget and the
likelihood of whether that was a fiscally responsible decision to make. Would we be in fact "throwing
good money after bad "? Putting that discussion aside, Mr. Fenuccio the proceeded to review his
conceptual site plans for the project and a number of varied design options. There are numerous
concerns, by all parties, as to the validity of our budget. Since the largest unknown cost factor at this
time is the renovation costs, it was decided to have Rick Fenuccio present his findings and potential
designs, in an informal setting, to the Board liaison, Historic Commission members, and Town
Manager. At that time, RHA Board hopes to be better able to make a decision on how to proceed with
this project. The Executive Director was asked to coordinate this meeting as soon as possible and will
inform all members of a potential date.
Personnel Matters:
- Tom Stapleton provided RHA with a doctor's letter indicating return to work date of June 20th, 2005.
- Karen L. Flammia will be going before the Board of Selectmen on June 7 th to seek re-appointment to
the Housing Authority Board.
Report of Programs:
- Vacancy Report- All units in all programs fully leased as stated in reports presented.
- Sec 8 Report- No report provided, however, Director indicated that leasing rate is improving within
the program and we expect to be fully leased by mid July, 2005.
- FSS Report — No report provided.
- Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
- An RFS for audit contract was advertised in May 2005 with only two CPA Audit firms respondi g.
Executive Director presented, for board approval, Walsh & Associates, PC of Concord, MA, as jhe low
bidder for three -year audit contract at $3500 fee per year.
- A storm damage claim was filed on May.25, 2005 with our state insurer as a result of damaged caused
by two fallen trees that hit one of our 705 family properties located at 42 -44 Waverly Road. Damage
was calculated to be $4850 and DHCD has granted RHA an emergency waiver to make necessary
repairs. All contractor bills have been forwarded to insurance company and DHCD for approval and
payment.
- Per a request by J. Coote, Executive Director addressed RHA policy for 1) accrued vacation time, and 2)
administrative policy for maximizing our investments.
Board Schedule
July, 2005 BOARD MEETING: 07/11/2005 @ 7 PM
02 -229 TO ADJOURN: 8:30 PM. Move Tim
Resp tfully submitted,
Lyn E. Whyte, Secretary & Executive Director
5 -0