HomeMy WebLinkAbout2005-08-01 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE ANNUAL BOARD MEETING, August 1 2005
An annual business meeting of the Reading Housing Authority was held on Monday, August 01, 2005 at
7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was
called to order at 7:05 P.M. with the Chair, Karen L. Flammia, presiding. Those members present and
forming a quorum were John Coote, Tim Kelley, Mary Connors and Diane Cohen as well as the
Secretary/Executive Director, Lyn Whyte.
Minutes Move Tim Second Diane Vote 5 -0
02 -240 VOTED: To accept for the record the Minutes of the Regular Business Meeting of July 11,
as presented.
Finances Move Diane Second Mary Vote 5 -0
02 -241 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable
#9370 -9403, Payroll Check Summary as presented for July, 2005 ; Section 8 Voucher Program,
11056, as presented.
Finances Move Tim Second Mary Vote 5 -0
02 -242 VOTED: To certify receipt of monthly operating statements for all RHA programs f r the
month end June, 2005 of the current fiscal year.
Executive Director Contract Approval Move Tim Second Mary Vote 5 -0
02 -243 VOTED: To approve and authorize Chair to sign a new five year contract with the Executive Director, �yn E.
Whyte, commencing August 30, 2005 through August 29, 2010 with all terms as presented
Personnel Matters:
- None
Report of Programs:
- Vacancy Report- All units in all programs fully leased as stated in reports presented.
- Sec 8 Report- No report due until Qtr. End 09/05
- FSS Report — Annual Report was completed by Karin Keyser and submitted to HUD on 7/28/05.
Copy of report was presented to the Board for their review.
- Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
- Lyn Whyte presented a new Executive Director contract for discussion and review by the Bo d. The
present contract expires on August 29, 2005. Due to current budget guidelines, no changes wer made
to the contract other.than an extension of the present term of said contract. As stated in contracts salary
will remain at $57,351 for the next fiscal year and is subject to yearly review and in accordance with
DHCD budget guidelines. With all Board Members in favor, the Executive Director was extended the
opportunity to renew a five -year contract commencing on August 30, 2005 through August 29, 2 10. A
new agreement will be drawn and presented to Chair for signatures and submittal to DHCD f�r final
approval.
Real Estate Matter:
- Update 75 Pleasant Street: At the present time, plans are progressing slowly. Due to His rical
Commissions position to oppose our plans to demolish the existing building, RHA will be
making a presentation to the Board of Selectmen on August 23, 2005. RHA would like to move
ahead with the construction of the four new units fronting Pleasant Street as previously dis ussed.
RHA is willing to proceed with the land swap and put aside making a decision on the existing
house at the present time. Tim Kelley, John Coote and Mary Connors will be present at the
August 23`d meeting. RHA will post this meeting as a public meeting since a quorum ill be
present for the RHA Board. Tim Kelley will put together a written synopsis of the history of our
dealing/agreements with the Town for the benefit of the new selectmen.
In regard to designs; Architect, Rick Fenuccio informed Executive Director by email that a
packet is in mail with 2 schemes, one smaller to keep costs in line, along with his progress with
bids for surveying, meeting minutes, etc. Executive Director will provide to Board as soon as
available. Also, a financial analysis will be done on the construction of just the four new units to
determine, as best we can, the financial feasibility of such an undertaking. At this time, A is
willing to consider alternative measures as it relates to the existing two family structure.
Board Schedule
September, 2005 BOARD MEETING: 09/12/2005 @ 7 PM
02 -244 TO ADJOURN: 8:25 PM. Move Tim
RFspectfully submitted,
/ C
Lyn E. Whyte, Secre�ary & Executive Director
Diane Vote 5 -0