HomeMy WebLinkAbout2005-09-12 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING, September 12, 2005
A regular business meeting of the Reading Housing Authority was held on Monday, September 12, 2 005
at 7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was
called to order at 7:09 P.M. with the Treasurer, Timothy Kelley, presiding. Those members present and
forming a quorum were John Coote and Mary Connors as well as the Secretary/Executive Director, Lyn
Whyte. Teresa Ewald and Jill Fenton from Fenton, Ewald & Associates were also present.
Minutes Move Mary Second John Vote 3 -0
02 -245 VOTED: To accept for the record the Minutes of the Regular Business Meeting of Aug st 1,
2005, as presented.
Finances Move Mary Second John Vote 3 -0
02 -246 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable
#9404 -9472, Payroll Check Summary as presented for August, 2005 ; Section 8 Voucher Pro
11057 - 11168, as presented.
Finances Move Mary Second John Vote 3 -0
02 -247 VOTED: To certify receipt of monthly operating statements for all RHA programs fo the
month end July, 2005 of the current fiscal year.
Re- appointment of Hearing Officer Move Mary Second John Vote 3 -0
02 -248 VOTED: To approve the re- appointment of Ms. Joanne Graves as Hearing Officer for all
programs administered by the Reading Housing Authority to a term of office for five (5) years
commencing on October 1, 2005 and ending September 30, 2010.
FYE 2005 Financial Statements Move John Second Mary Vote 3 -0
02 -249 VOTED: To authorize the Executive Director to sign and submit the FY 2005 4001 and 89
Financial Statements to DHCD.
FY 2006 Budget Presentation - Our accountants, Fenton, Ewald & Associates, prepared the budget in
accordance with DHCD budget guidelines. Teresa Ewald made the presentation to the Board, noting
that the Director would be inputting the numbers via the internet on a secured web site for DHC .
FY 2006 4001 Budget Move John Second Mary Vote 3 -0
02 -250 VOTED: To approve and sign the FY 2006 4001 Budget as submitted.
FY 2005 689 Budget Move John Second Mary Vote 3 -0
02 -251 VOTED: To approve and sign the FY 2006 689 Budget as submitted.
Renewal Accounting Contract Move John Second Mary Vote 3 -0
02 -252 VOTED: To approve and authorize Executive Director to sign one year contracts, July
2005 through June 30, 2006 with the accounting firm of Fenton, Ewald & Associates per agreen
Personnel Matters:
None
Report of Programs:
Report of Programs:
- Vacancy Report- All units in all programs fully leased as stated in reports presented.
- Sec 8 Report- No report presented at this time.
- FSS Report — No report presented at this time.
- Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
- Hearing Officer Re- appointment for additional five -year term. Motion was presented to re ppoint
Joanne Graves as hearing officer for all programs administered by the RHA for an additional term of
five years, effective October 1, 2005 through September 30, 2010.
- FYE 05 Financial Statements were presented as complete for annual submittal to DHCD upon Board
vote.
- Fee accountants, Teresa Ewald and Jill Fenton made a presentation of FY06 budgets for all RHA
programs. A detailed discussion of the present financial status of this agency took place. Overall, the
state has imposed its fourth year of zero caps for budget purposes. A motion was presented for approval
of budgets to be electronically submitted to DHCD for their approval.
- The Accounting Contract with Fenton, Ewald & Associates was presented for FY06 for board approval.
Based on current budget guidelines, there will be no changes in fees for services again this fisc 1 year.
A motion was made to approve renewal of accounting contract.
- Timothy Kelley made a presentation to the Board on behalf of the Master Plan Advisory Co ssion. m7i
The recommendations of this Committee will be presented at upcoming Town Meeting.
Real Estate Matter:
- Update 75 Pleasant Street: Per request by Town Manager, RHA will present, for his review) and
recommendation to the Board of Selectmen, two financial options of the impending development
project for consideration. Our first choice is to construct six new units utilizing the maximum finds
from the local trust fund. Our second option is for construction of four new units and market sale of
existing property with potential assistance from the Town in future to acquire two additional is
elsewhere. A market analysis of the existing home located at 75 Pleasant Street will be done
included in the package submitted to the Town Manager. RHA expects to be on agenda for an
October Board of Selectmen meeting.
Board Schedule
October, 2005 BOARD MEETING: 10/03/2005 @ 7 PM
02 -253 TO ADJOURN: 10:05 PM. Move John
Rep lly,6s'u`bmitted,
Lyn E. Whyte, Secretary & Executive Director
Mary Vote 3 -0
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