HomeMy WebLinkAbout2005-12-05 Reading Housing Authority MinutesREADING HOUSING A UTHORI T Y
MINUTES OF THE REGULAR BOARD MEETING December 5, 2005
A regular business meeting of the Reading Housing Authority was held on Monday, December 05, 2005
at 7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was
called to order at 7:10 P.M. with the Chair, Karen L. Flammia, presiding. Those members present and
forming a quorum were John Coote and Mary Connors as well as the Secretary/Executive Director, yn
Whyte.
Minutes Move Mary Second John Vote 3 -0
Minutes of the Regular Business Meeting 02 -262 VOTED: To accept for the record the g g of Novem er 7,
2005, as presented.
Finances Move John Second Mary Vote 3 -0
02 -263 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable
#9575 -9626, Payroll Check Summary as presented for November, 2005 ; Section 8 Voucher Pro
11361- 11532, as presented.
Finances Move John Second Mary Vote 3 -0
02 -264 VOTED: To certify receipt of monthly operating statements for all RHA programs f r the
month end October, 2005 of the current fiscal year.
Change of Banks Move John Second Mary Vote 3 -0
02 -265 VOTED: To authorize the Executive Director to close out seven program accounts with the
lBank of America and open the same number of accounts with the Reading Cooperative Bank,
Reading, MA.
Personnel Matters:
a 11
- Executive Director informed Board of a staff holiday lunc h on Thursday, December 20, 2 05 at
1:00pm. The office will be closed at that time for afternoon.
Report of Programs:
- Vacancy Report- All units in all programs fully leased as stated in reports presented.
- Sec 8 Report- No report provided until Qtr. End 12/05.
- FSS Report — No report provided until Qtr. End 12/05
- Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
- Invitation extended to Board members to attend the Annual Holiday Party for residents of Tannerville
on Tuesday, December 20, 2005 @ noon.
- Holiday office schedule: Closed Mondays, December 26th and January 2, 2006.
- Executive Director reported to Board an update on the vehicle accident involving the Jeep. The accident
occurred on Sunday, December 4. Poor weather conditions contributed to the accident. No other
vehicles were involved. Purpose of use of vehicle on weekend was to host a Christmas Brunch for
seniors at Tannerville. All reports have been filed and vehicle is presently at auto body shop.
- Executive Director requested Board approval to make a banking change. We presently ha �e seven
program accounts with the Bank of America. Due to a variety of problems encountered throughout the
transition period with Bank of America taking over Fleet Bank, a change to a local bank would, provide
more personal service for our agency. RHA staff met with executives of Reading Cooperative 'Bank to
discuss our needs and would like to make the switch to that bank. The transition will occur over the
next two months. Upon Board approval, new signature cards for all accounts will be completed in order
to begin the process.
Real Estate Matter:
- Update 75 Pleasant Street: The Executive Director presented a draft of the LIP applicati n for
discussion. All areas of application completed by RHA were reviewed with minor changes to that
input. A copy of this application was forwarded to Rick Fenuccio for his input int the
construction and design areas. As of the Board Meeting, he had not returned the application to
RHA. We would like to submit the application as soon as final designs are made availa le to
Board to review and approve. Executive Director will continue to monitor the process and, if
need be, hold a special meeting to review final designs and discuss finalizing the LIP appli ation
before submittal to 'Town.
- Existing 75 Pleasant Street home has had repeated problems in the past two weeks with the
heating systems on both sides. Unit B has also experienced some issues with the hot water tank
and pipes leaking on the upper floors. Every effort is being made to respond to those maintenance
calls in a timely fashion. Any preventative measures available have been taken to monitor this
situation closely. The tenants are aware of possible areas of concern and have continued to
support us in our endeavors to address problems.
Board Schedule
January, 2006 BOARD MEETING: 01/09/2006 @ 7 PM
02 -266 TO ADJOURN: 8:15 PM. Move Mary
ResnecAully submitted,
%�
Lvn E. Whyte, Secretary & Executive Director
John Vote 3 -0