HomeMy WebLinkAbout2006-03-06 Reading Housing Authority MinutesREADING HOUSING A UTHORI T Y
MINUTES OF THE REGULAR BOARD MEETING March 6 2006
A regular business meeting of the Reading Housing Authority was held on Monday, March 6, 2006 atl
7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was
called to order at 7:10 P.M. with the Chair, Karen L. Flammia, presiding., Those members present and
forming a quorum were Tim Kelley and Mary Connors as well as the Secretary/Executive Director, Lyn
Whyte. Guest Jacquie Carson, Director at Peter Sanborn Place, was also present.
Minutes Move Tim Second Mary Vote 3 -0
02 -277 VOTED: To accept for the record the Minutes of the Regular Business Meeting of Februa 6,
2006, as presented.
Finances Move Tim Second Mary Vote 3 -0
02 -278 VOTED: To approve and sign the checkroll/billroll for the period for Accounts
Check #9738 -9744 Bank of America, #101 -145 Reading Cooperative. Payroll Summary as I
for February, 2006. Section 8 Voucher Program, #11723 Bank of America, #101 -182,
Cooperative Bank as presented.
Finances Move Tim Second Mary Vote 3 -0
02 -279 VOTED: To certify receipt of monthly operating statements for all RHA programs
month end January, 2006 of the current fiscal year.
Personnel Matters:
- None
Report of Programs:
- Vacancy Report- All units in all programs fully leased as stated in reports presented.
- Sec 8 Report- No report provided until Qtr. End 03/06.
- FSS Report — No report provided until Qtr. End 03/06
- Resident Service Coordinator- Current Tannerville Newsletter provided.
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New Business:
- RHA received final audit report for FYE June 2005 from Walsh & Associates. All requirec filing
deadlines have been met with verification received. It was a good audit; no agency deficiencies noted.
- Jacquie Carson, Director of Peter Sanborn Place was a guest at this meeting. She presented to us an
update on potential plans to add approximately forty (40) new units to their existing structure. Peter
Sanborn Place and its Board would like us to consider partnering with them in order to have this project
succeed. There is potential for the RHA to add ten (10) units of senior housing to our present inventory.
Funding options were briefly discussed. At this time, supportive funds would most likely come from
numerous sources. RHA Board Members and Executive Director expressed an interest in such an
undertaking and would be available to discuss this project more as details become more defined. Ms.
Carson also informed us of their addition of a new van service at Peter Sanborn Place. Their hoe is to
extend services and social opportunities, not only to their own residents, but Tannerville resi ents as
well. She will keep RHA staff informed in regard to upcoming trips, etc.
Real Estate Matter:
- U date 75 Pleasant Street: LIP application was submitted to the Town on January 13, 2006. Our
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first public hearing is scheduled for Tuesday, March 7, 2006 @ 8:00pm at Town Hall. Thee was
a design review team (DRT) meeting on February 21" with various town departments preseI t, as
well as, RHA Executive Director, Architect Rick Fenuccio and RHA engineer from Alen &
Major of Woburn, MA. We had an opportunity to fine -tune the plans and address technical issues
in advance of first hearing. Allen & Major and Rick Fenuccio then provided to the Town on
February 27th updated designs reflecting minor changes. These newer plans will be part of the
presentation for hearing. Executive Director has confirmed that both architect and engineer will
be present at this hearing to address any questions that might be raised.
In addition, Tim Kelley and Executive Director met with Town Manager, Pete Hechenbleikner,
Chris Reilly and Ted McIntire to discuss our concerns about the plans associated with the
municipal parking lot. We needed to clarify Town roles as it pertains to the development of this
lot. RHA noted that it appeared that any substantial costs associated with the parking lot could be
a major financial burden in this project and teamed with rising development costs for the four
new units could in fact put this entire project out of our reach. Options are to request an in ease
of the Trust Fund dollars, which are approximately $315,000, to be used to offset rising cost and
to use Town departments to do the work associated with the lot. The consensus was to continue
the process, put the project out to bid and all parties would make every effort to jointly complete
this project.
Board Schedule _ _.
April, 2006 BOARD MEETING: 04/03/2006 @ 7 PM
02 -281 TO ADJOURN: 9:00 PM. Move Tim Second Mary Vote 3 -0
Re lly submitted,
Y
Lyn E. Whyte, Secretary & Executive Director