HomeMy WebLinkAbout2006-07-10 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE ANNUAL BOARD MEETING, July 10, 2006
An annual business meeting of the Reading Housing Authority was held on Monday, July 10, 2006 at
7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting wa
called to order at 7:10 P.M. with the Chair, Karen L. Flammia, presiding. Those members present ar
forming a quorum were Tim Kelley, John Coote and Diane Cohen as well as the Secretary/Executive
Director, Lyn Whyte.
Minutes Move Tim Second John Vote 4 -0
02 -302 VOTED: To accept for the record the Minutes of the Regular Business Meeting of June 05, 2006, as presented.
Finances Move Tim Second John Vote 4 -0
02 -303 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #295 -376 Pa3 roll
Summary as presented for June, 2006. Section 8 Voucher Program, #471 -560 as presented.
Finances Move Tim Second Diane Vote 4 -0
02 -304 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end May, 2005 of
the current fiscal year.
ANNUAL REORGANIZATION: Chair requests Secretary to assume the Chairmanship for reorganization.
To nominate Chairman Move Tim Second Karen Vote 4 -0
02 -305 VOTED: To nominate Diane Cohen for position of Chairman.
To nominate Vice -Chair Move Diane Second Karen Vote 4 -0
02 -306 VOTED: To nominate Timothy Kelley for position of Vice - Chairman.
To nominate Treasurer Move Tim Second Diane Vote 4 -0
02 -307 VOTED: To nominate Mary Connors for position of Treasurer.
To nominate Asst. Treasurer Move Tim Second Karen Vote 4 -0_
02 -308 VOTED: To nominate John Coote for position of Asst. Treasurer.
To elect officers for upcoming year Move Tim Second Karen Vote 4 -0
02 -309 VOTED: To elect the following slate of officers for the upcoming year:
Chairman — Diane Cohen
Vice- Chairman — Timothy Kelley
Treasurer — Mary Connors
Asst. Treasurer - John Coote
Member - Karen L. Flammia
To return floor control to new Chair Move Karen Second John Vote 4 -0
02 -310 VOTED: To have Secretary, Lyn Whyte, return floor control to newly elected Chairperson, Diane Cohen.
Personnel Matters:
- Board Member, Diane Cohen has been re- appointed by the Commonwealth of Mass for a new five
year term.
- Long time employee, Bob Howe will be honored at a cookout
Report of Programs:
- Vacancy Report- All units in 667 program fully leased as stated in reports presented. State Family
705 -1 development presently has one vacancy as a result of tenant going off assistance program. That
unit is expected to be leased in July.
- Sec 8 Report- No report provided until Qtr. End 03/06.
- FSS Report — No report provided until Qtr. End 03/06
- Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
- None
Real Estate Matter:
- Update 75 Pleasant Street: 1) Continued discussion on submittal of demolition application. Upon
speaking with the building inspector, RHA will submit the application in order to "start the clock' on
the possible razing of 75 Pleasant Street in the future. If the time comes that RHA decides to raze this
building, we will be required to complete all Board of Health requirements before a permit is issued.
2) Update on progress of project; Meeting was held on .Tune 23rd with town officials, DHCD personnel,
and architect and RHA staff to review and discuss the project in detail. Legal issues relative to the
transfer of land and remaining house lot were discussed with RHA board member, Tim Kelley. A
purchase and sale, along with a memo of understanding will have to be provided by the To of
Reading in order to satisfy DHCD requirements. The Town was willing to do that. All parties, as we
know it, acknowledged the funding gap, and DHCD will assist us in closing that gap with grant funds.
Funding rounds, however, may not start until the Fall 2006. A pro forma of our financial status on
project was provided to DHCD development director, Paul McPhartland. DHCD architect, ackie
McBride and project architect, Rick Fenuccio discussed the status of plans to this point and with a
meeting planned before end of July to review front end specs, felt that they would be ready to go out to
bid in August if everything else was in place. Demolition and building application will be
simultaneously submitted to the Building Inspector by mid July. From there, RHA will go to ZBA
with all waivers in place for new construction, as well as, any needed waivers for the remanun non-
conforming lot that will be addressed at the same time and part of overall project. There is still work to
do in order to bring all the information together. Approximately four weeks was allotted to c out
each "job assignment'. A second meeting will most likely be scheduled for end of July.
Board Schedule
August, 2006 BOARD MEETING: 08/07/2006 @ 7 PM
02 -313 TO ADJOURN: 8:35 PM. Move John Second Tim Vote 4 -0
Res p c lly submitted,
4 -6
Lyn E. Whyte, Secretary & Executive Director