HomeMy WebLinkAbout2006-09-11 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING September 11 2006
An annual business meeting of the Reading Housing Authority was held on Monday, September 11,
2006 at 7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The
meeting was called to order at 7:05 P.M. with the Chair, Diane Cohen, presiding. Those members
present and forming a quorum were John Coote, Tim Kelley, Mary Connors and Karen L. Flammia a
well as the Secretary/Executive Director, Lyn Whyte.
Minutes Move Tim Second Karen Vote 5 -0
02 -320 VOTED: To accept for the record the Minutes of the Regular Business Meeting of Aug st 7,
2006, as presented.
Finances Move Tim Second Karen Vote 5 -0
02 -321 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Ch eck
#440 -504, Payroll Check Summary as presented for August, 2006; Section 8 Voucher Program, 648-
733, as presented.
Finances Move Mary Second Tim Vote 5 -0
02 -322 VOTED: To certify receipt of monthly operating statements for all RHA programs fo the
month end July 2006 of the current fiscal year.
Pet Waiver- 667 Development Move Tim Second Mary ' Vote 4 -0 -1
02 -323 VOTED: To approve and authorize the tenant at #09 -5 to have a cat in accordance with
rules for Pet Ownership promulgated by DHCD and the Reading Housing Authority Pet Policy a
assurance that all conditions for pet ownership are in place
Personnel Matters:
- Tom Stapleton gave his notice to leave his position to pursue a new opportunity in the corporate
workplace. His last day of employ is September 15, 2006. Any vacation and sick time due him will be
disbursed in accordance with the RHA personnel policy. An ad for a replacement will be placed this
coming week with a deadline date of September 28, 2006 for responses. A full -time maintenance
mechanic position is being advertised.
- Board members were provided correspondence issued by the State Ethics Commission Bulletin for
their review.
Report of Programs:
- Vacancy Report- All units in all programs will be fully leased by middle of September as stat�d in
reports presented by Michelle Hudzik, State Program Coordinator.
- Sec 8 Report- Report provided by Section 8 Administrator, Kathy Rolli
- FSS Report — Annual Report is being compiled for submittal to HUD by month end.
- Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
Request for Pet Waiver was presented for consideration for a new elderly tenant moving into ou� state
development. A motion, 02 -324 was presented and made.
Board was informed of our Annual Cookout scheduled for Wednesday, September 12 at noon. We will
also take the opportunity to extend best wished to Tom Stapleton who will be leaving after 16 years of
service.
The Board was informed of a recent MCAD case pending as a result of the termination of a Sec on 8
participant for cause. Our insurance company, HAARG, has been informed and the Boston fi of
Posternak & Posternak is representing the RHA. Executive Director will keep the Board info rmed as
the case moves forward.
A policy in regard to "Violence against Women" was presented for comment and review. Per HUD
notice PIH 2006 -23, all agencies will be required to adjust their Administration Plans for their federal
programs to recognize this new law. Upon discussion, the Chair suggested to table the matter until
more information is made available to agencies in the near future. All were in agreement and th matter
will be discussed in a future meeting.
Real Estate Matter:
- Update 75 Pleasant Street: The draft of a Memo of Understanding between the Town and the RHA
was presented for review and comments. Upon discussion, the only change was to regi est a
reasonable extension of time as noted in the notes from Brad Latham and Town Counsel in Part 2,
page 2, "Time of Performance" section of draft document. The language in document was acceptable
to all members of the Board. The Executive Director will inform RHA counsel, Brad Latham, f our
comments. Members of the board also felt that we must be proactive in our efforts to satis the
Historic Commission in order to have the delay released. It was suggested that a member of the
Historic Commission be invited to our next meeting in order to keep the lines of communication
open. We will continue our efforts to move the new project along so that we will be in a better
position to address the issues as it pertains to the existing structure at 75 Pleasant Street. Our posible
options were presented and discussed at length, however, we must proceed cautiously Ae to the
impact that any one decision can have on the overall project. The Executive Director will contin a to
push for our goal of going to the ZBA in order to move along this project.
Board Schedule
October, 2006 BOARD MEETING: 10/16/2006 @ 7 PM
02 -325 TO ADJOURN: 9:10 PM. Move Tim
Res fully submitted,
Lyn E. Whyte, Secretary & Executive Director
5 -0