HomeMy WebLinkAbout2007-06-04 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING June 4 2007
A regular business meeting of the Reading Housing Authority was held on Monday, June 4, 2007 at 7:00
P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called
to order at 7:09 P.M. with the Vice - Chair, Timothy J. Kelley, presiding. Those members present arid
forming a quorum were John Coote, Mary Connors and Karen L. Flammia as well as the
Secretary/Executive Director, Lyn Whyte.
Minutes Move John Second Mary Vote 4 -0
02 -371 VOTED: To accept for the record the Minutes of the Regular Business Meeting of May 7, 207, as
presented.
Finances Move Mary Second Karen Vote 4 -0
02 -372 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check 936-
979 Payroll Summary as presented for May, 2007. Section 8 Voucher Program, #1507 -1604 as presen ed.
Finances Move John Second Mary Vote 4 -0
02 -373 VOTED: To certify receipt of monthly operating statements for all RHA programs for the mont end
April, 2007 of the current fiscal year.
Personnel Matters:
- Position of FFS Program Coordinator will be eliminated as of June 30, 2007. Karin Keyser w 11 be
leaving RHA.
- Advertisement to be placed for part-time administrative assistant.
Report of Programs:
- Vacancy Report- Vacancy report presented by Michelle Hudzik, Program Coordinator. All state
are leased and occupied.
Sec 8 Report- No report provided until year -end June 2007.
FSS Report — As of FYE, FSS program will close. RHA has fulfilled its contract and all requ
All funds escrowed will be dispersed to the final participants who have fulfilled their
obligations. All year end reports to HUD and SEMAP preparation will be completed before
and prior to Karin leaving her position.
Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
- A new one -year CD rate was obtained through Reading Cooperative Bank for RHA state funds New
signature cards were presented to Board for their signatures in order to complete the new transacts n.
- Update on 74 Bancroft window project: Three bids for window materials and three bids for contract
labor to install the windows were presented by the Director for discussion. The Board preferred to use
Harvey windows and the order will be placed directly with that company and delivered to that location.
The Director also recommended using Daniel Construction for the installation of the windows despite
his proposal being in the mid - range. Prior working relationship, dependability and state vendor status
weighed in that recommendation. The Board approved the expenditures. Also, the Director re .
the Board that DMR (tenants in that building) will be contributing $2000.00 towards this proje t and
that reimbursement is expected before June 30, 2007 year -end.
Real Estate Matter:
Update 75 Pleasant Street: Legal Counsel, Brad Latham informed RHA that he should know
ZBA hearing date schedule by June 12th. The Board will be informed by the Executive Director
of that date. In review, RHA Board members concurred that the comprehensive permit filing will
include 75 Pleasant Street, recognizing that it is and shall remain a separate lot and building and
ask that in the permit, it be expressly stated that 75 Pleasant Street, with its new lot configur tion
may be held or sold separately for the four unit parcel. Discussions took place regarding, the
status of insurance coverage for 75 Pleasant Street. The cost to insure an empty building is
expected to rise significantly by July 1, thus adding to our continuous concerns in respect to the
financial feasibility of the project. The Director will contact DHCD and request that bid
documents, including an alternate bid for spec development, be readied. A final determinatio on
the status of the project is expected to be made by the August board meeting.
Board Schedule
July, 2007 BOARD MEETING: 07/09/2007 @ 7 PM
02 -374 TO ADJOURN: 9:00 PM. Move Mary Second Karen Vote 4 -0
ResDeQ&IIy submitted,
Lyn E. Whyte, Secretary & Executive Director