HomeMy WebLinkAbout2007-07-09 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE ANNUAL BOARD MEETING, July 9, 2007
An annual business meeting of the Reading Housing Authority was held on Monday, July 09, 2007
7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting
called to order at 7:07 P.M. with the Chair, Diane Cohen, presiding. Those members present and
forming a quorum were John Coote, Tim Kelley, Mary Connors and Karen L. Flammia as well as tl
Secretary/Executive Director, Lyn Whyte.
Minutes Move Mary Second Tim Vote 5 -0
08 -001 VOTED: To accept for the record the Minutes of the Regular Business Meeting of June 04, 2007, as present(
Finances Move Mary Second Tim Vote 5 -0
08 -002 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #980 -1055
Summary as presented for June, 2007. Section 8 Voucher Program, #1605 -1699 as presented.
Finances Move Tim Second Karen Vote 5 -0
08 -003 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end May,
the current fiscal year.
ANNUAL REORGANIZATION: Chair requests Secretary to assume the Chairmanship for reorganization.
To nominate Chairman Move John Second Diane Vote 5 -0
08 -004 VOTED: To nominate Timothy J. Kelley for position of Chairman.
To nominate Vice -Chair Move Tim Second Karen Vote 5 -0
08 -005 VOTED: To nominate Mary E. Connors for position of Vice - Chairman.
To nominate Treasurer Move John Second Tim Vote 5 -0
08 -006 VOTED: To nominate John A. Coote for position of Treasurer.
To nominate Asst. Treasurer Move Tim Second John Vote 5 -0
08 -007 VOTED: To nominate Karen L. Flammia for position of Asst. Treasurer.
of
To elect officers for upcoming year Move Diane Second Karen Vote 5 -0
08 -008 VOTED: To elect the following slate of officers for the upcoming year:
Chairman — Timothy J. Kelley
Vice- Chairman — Mary E. Connors
Treasurer — John A. Coote
Asst. Treasurer - Karen L. Flammia
Methber - Diane Cohen
To return floor control to new Chair Move John Second Mary Vote 5 -0
08 -009 VOTED: To have Secretary, Lyn Whyte, return floor control to newly elected Chairperson, Timothy J. Kelley.
Personnel Matters:
- New employee, Gloria Dooley begins employment 7/10/09 as an Administrative Assistant. We had
nine applications for the position..
Report of Programs:
- Vacancy Report- .Report indicates that all 667 & 705 units are fully occupied.
- Sec 8 Report- Semap reports are being prepared for submission to HUD this fiscal year end. W are
under - leased at the present time but will be hosting an orientation meeting on July 12`h to ssue
additional vouchers.
- FSS Report — Annual report for this program was prepared by Karin Keyser for year -end submittal to
HUD.
Resident Service Coordinator- Current Tannerville Newsletter provided.
New Business:
- The new Town of Reading website is now live; however, the RHA is not properly linked at this time.
Training has not been scheduled yet. Presently, the only way to access our site is through the Boards
and Commissions link on left side of town site.
- Annual reorganization of the RHA Board took place for fiscal year 2008. See motions #378 -383 for
details. The Executive Director will inform the Town of change in appointed positions.
- Update on capital plan for fire alarm upgrades: the RHA is continuing will the installation o new
addressable fire alarm panels in the elderly complex. Two units were replaced in the summer of 2006
due to lightning strikes and two more buildings have been converted as of fiscal year end 2007.
Additional two buildings will be completed the week of July 16, fiscal year 2008. At that time there
will be only four buildings left to upgrade. The local fire department will be working with American
Alarm during this installation.
The installation of new windows at 74 Bancroft Avenue is due to start July 12, 2007. Windows were
ordered through Harvey Industries and are presently stored at that site. State approved contractor,
Daniel's Construction is due to start that project on July 12, 2007. RHA has already received
reimbursement for DMR for their fiscal year 2007 contribution to the project.
- Fiscal year 2008 budget guidelines are not out yet. We hope to have news in this regard by mi July.
Expect budgets to be ready for discussion and approval by September board meeting.
Real Estate Matter:
Update 75 Pleasant Street: Vacant building as of 4/15/07. We are insured but have no �rad yet
i received the cost of insuring an empty building. Expect higher policy expenditure. Attorney
Latham filed the ZBA application for a comprehensive permit on our behalf on July 2, 2007.IThe
expected hearing date is August 2nd at 7:OOpm. The Executive Director will be on vacation that
week; therefore, Tim Kelley will be present to represent the Housing Authority on this matter.
All Board members are welcome to attend this meeting. In the meantime, the Executive Director
will email DHCD to inform them of need to go out to bid by mid to late August on this pr 'ect.
Local political advocates will be notified as well of the progress on this project.
Board Schedule
August BOARD MEETING:
08/06/2007 @ 7:OOpm
08 -010 TO ADJOURN: 8:00 PM. Mo'
Res lly submitted,
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I .vn F. Whvte. Secret & Executive Director
Diane Second John Vote 5 -0