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HomeMy WebLinkAbout1999-07-19 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE REGULAR BOARD MEETING OF JULY 19, 1999 A regular business meeting of the Reading Housing Authority was held on Monday, July 19, 1999 at 7:00 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town of Reading, Massachusetts. The meeting was called to order at 7:00 P.M. with the Chairman, Mr. Sweet, presiding. Those members, present and forming a quorum were: Mr. Allen, Mr. Kelley, and Ms. Galvin. Ms. Connors was not present; Ms. Flammia arrived later in the meeting. The Executive Director, Ms. Plansky, was also in attendance Minutes Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To accept for the record the Minutes of the Regular Business Meeting of June 7, 199, as presented. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and sign the checkrollibiliroll for the period for Accounts Payable Check (#4759- 4821; Payroll Check #2181 -2226 Section 8 Certificate Program #5071 -5121 Section 8 Voucher Program #2227 -2252; MRVP - #572; as presented. The Chairman then declared said motion carried and said vote in effect. Single Audit Proposals The Board received two proposals for the single audit of all programs of the RHA. The Board reque ted that the Executive Director clarify the need for the Authority to get the single audit completed by J e 30, 1999. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: Based on points, the Board authorized the Executive Director to award the Single Audit Contract for FY99 to Office of State Auditor in the amount of $1520 (Federal portion only is paid in the amount of $800), contingent upon the report being received by all parties no later than 60 days after award. If the State Auditor's office is not responsive or is unable to comply, the award will be made to Walsh & Associates in the amount of $2850.00 The Chairman then declared said motion carried and said vote in effect. Contract for Resident Service Coordinator VOTED: To approve and authorize the Executive Director to sign all copies of the Contract Resident Services with Sanborn Home Care in the amount of $8400.00 for a minimum of 10 hours per week at a rate of $15/hour for the State development (Frank D. Tanner Drive) based upon prior approval from DHCD for use of operating reserve for this purpose. Page 2 Mh -tutu 7/19/99 Window Replacement - 667 Development The Executive Director reported that the prototype vinyl window had been installed; the Pella wood/aluminum clad window will be installed next week. At that point, the Board will be able to make a final determination for bid documents for either vinyl or wood windows. Personnel The Executive Director reported that she had hired a new Program Coordinator. The new employee will work 30 hours per week; salary of $26,000.00; to be reviewed at the end of 3 months. If necessary, the hours will be increased. T4te person seleeted has been a foFmff Leased Housing -Director- at Revere Housing Authority. New Lease for State Housing Programs Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve the new "Model State Lease" with the following exceptions: 1. In Section H. Rent, amend the following_ Paragraph (C) Nonpayment of Rent - Interest; Repayment Agreement; Possible Eviction and Costs: "In the event that Tenant fails to pay all or any part of the rent within thirty (30) days of its due date, [the RHA may charge Tenant a late fee of Ten Dollars ($10.00).] If Tenant shows good cause ... " 2. In Section IX. Tenant's Obli atg ions, amend the following: paragraph (0) Pets Policy: "Not to keep any pets or other animals and not to permit pets or other animals to be kept in the leased premises or elsewhere on RHA property on a temporary or permanent basis, excepting [allow a maximum of two (2) small relatively quiet birds in cage(s) and one fish tank of no greater capacity than twenty (20) gallons for fish, without the written permission of RHA in accordance with its rules or policies. 3. By adding the previously approved Lease Addendum for family housing tenants The Authority also approved the following documents to amend the lease as needed from time to time: 1. Lease addendum for rent extension, as attached. 2. Lease addendum for rent adjustment, as attached. The Chairman then declared said motion carried and said vote in effect. Pleasant and Wilson Streets - Modular Home The Board reviewed the information received regarding the erect }qp of a modular home on the Pleasant Street site. The Board requested that the Director make arrangements to have the company representative attend the next Board rrtgeting. It was also noted that to date, the DEP has not rendered their decision on the appeal. Page 3 Minutes 7/19/99 Summit Village - Resale of Affordable Units The Executive Director reported that the second affordable unit ( #203) was approved for resale an approved eligible purchaser from the wait list. The price approved was based on market value of $160,104, with a 20% reduction at an approved price no greater than $128,100.00. Real Estate Invitation for Bids for the Acquisition of New Properties The Authority has received 2 bids for properties. The Board reviewed the bids received. Upon al motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To authorize the Executive Director to have a home inspection performed on each property noting the condition and the cost to cure each defect for both properties received. I Report of Programs The statements for May 31, 1999 were distributed to the Board for review. There are two vacancies anticipated at the 667 development; one on July 15th; one on July 31St. Where is also a vacancy anticipated at Summit Village on July 31St. Policies and Procedures Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To ratify the policies and procedures manual as updated and per DHCD and HUD regulations. The Chairman then declared said motion carried and said vote in effect. Executive Session — Marriott Negotiations Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, by the following roll call vote, the Board VOTED: To go into Executive Session with Ms. Flammia in attendance to discuss matters relative estate negotiations with Marriott and to return to regular business session before adjourning: Mr. Kelley — aye Mr. Allen — aye Ms. Galvin — aye Mr. Sweet — aye The Chairman then declared said motion carried and said vote in effect. At 9:05 P.M. the Board returned to regular session. Annual Meeting and Election of Officers The Chair announced that Mr. Kelley had been reappointed to the Board for another 5 year term. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin; it was unanimously VOTED: To elect (The Reverend) Robert K. Sweet, Jr. the Chairman for the next year. to real