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HomeMy WebLinkAbout1999-11-01 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE REGULAR BOARD MEETING OF NOVEMBER 1, 1999 A regular business meeting of the Reading Housing Authority was held on Monday, November 1, 1999 at 7:00 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town of Reading, Massachusetts. The meeting was called to order at 7:05 P.M. with the Chairman, Mr. Sweet, presiding. Those members also present and forming a quorum were: Ms. Galvin, Mr. Allen and Mr. Kelley. Ms. Connors was not in attendance. The associate member, Ms. Flammia, was also in attendance. Representatives from Marriott, Mr. Bernardi, Mr. Dolan and their attorney, Mr. Favaloro were also in attendance for a portion of the meeting. The Authority's attorney, Mr. Greco along with the Executive Director, Ms. Plansky, was also in attendance. Mr. Harry Nelson and Mr. Art Feits made presentations to the Board regarding the Pleasant/Wilson Street property and contemplated construction. Minutes Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To accept for the record the Minutes of Regular Business Meeting of October 4, 1999, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To accept for the record the Minutes of Executive Board Meeting of October 4, 1999, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was; unanimously VOTED: To accept for the record the Minutes of Continued Business Meeting held on October 5, 1999, as presented. The Chairman then declared said motion carried and said vote in effect. Page 2 Minutes — Regular Session 11/1/99 Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To accept for the record the Minutes of the Executive Session of the Continued Board Meeting held on October 5, 1999, as presented. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and sign the checkroWbillroll for the period for Accounts Payable Check 114967 -5022 Payroll Check #2334 -2365; Section 8 Certificate Program #5268- 5312 Section 8 Voucher Program #2326 -2354; MRVP - #576 ; as presented. The Chairman then declared said motion carried and said vote in effect. Pleasant and Wilson Streets - Modular Home Art Feits of Westchester Homes presented a 2 and 3 bedroom layout on the Conservation- approved foundation plans for the Pleasant Street site. The Board reviewed a presentation by Harry Nelson to work as the general contractor on this project for the Authority. Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To contract with Mr. Nelson as the general contractor for the Pleasant/Wilson Street construction at a rate of $35/hour. The best estimate for time is 110 -125 hours if all goes well; 200+ hours if bad weather, etc. The Chairman then declared said motion carried and said vote in effect. Section 8 Voucher Payment Standards Upon a motion duly made by Ms. Galvin and seconded by Mr. Allen, it was unanimously VOTED: To approve the voucher payment standard using 110% of the Fair Market Rent as published for the Boston PMSA, said standard to be effective November 1, 1999, as follows: Page 3 Minutes — Regular Session 11/1/99 BR size 110% FMR 0 735 1 827 2 1035 3 1295 4 1520 The Chairman then declared said motion carried and said vote in effect. Window Replacement The bids for the window replacement were received. A copy of the bid detail was reviewed by the Board. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and authorize the Executive Director to award the bid to the lowest qualified bidder, Varieka Construction of Brockton in the amount of $203,600.00 subject to review by the Department of Housing and Community Development, legal review and review of references. The Chairman then declared said motion carried and said vote in effect. Personnel — Workmen's Compensation Denial of Claim The Executive Director reported the part-time maintenance man did not return to work by the date specified and a letter was sent to him declaring the position vacant. A copy of the new job advertisement and description of duties was distributed for review. The Director reported that after consultation with the Maintenance Supervisor this job was to be posted as a full time position. The current part time person will be reassigned 6 hours per week (currently 17 hours per week). The part time person can then request his 2 month leave without detriment to the operation of the Authority. New posting distributed for review. Personnel The Authority received its grant for the FSS Coordinator for $27,000.00. After attending the IRS presentation, it appears that the FSS Coordinator position is that of an employee. If we approve this position, it would receive pro -rated berms. Upon a motion duly made by Mr. Allen and seconded by W. Ley, it was unanimously Page 4 Minutes — Regular Session 11/1/99 VOTED: To approve the salary for the FSS Coordinator at $20/hr for up to 17 hours per week and this position will be as an employee of the Authority, subject to HUD funding. The Chairman then declared said motion carried and said vote in effect. Five Year Plan Allen reported on the financial viability of the Authority projecting out 5 years for lending potential and income generation. The Board scheduled a retreat with Diane Cohen acting as facilitator to plan the HUD 5 Year Management Plan for Thursday, December 9, 1999 at 5:00 PM. This will:be a dinner meeting. Executive Session for the Purpose of discussing real estate matters and pending legal issues Upon a motion duly made by Mr. Kelley and seconded by Mr. Allen, it was VOTED: To adjourn to Executive Session for the purpose of discussing real estate matters and pending legal issues and to return to Regular session at close of Executive Session before adjourning by the following roll call vote: Mr. Allen — aye Ms. Galvin — aye Mr. Kelley -- aye Mr. Sweet — aye The Chairman then declared said motion carried and said vote in effect. Regular Session The Board reconvened in regular session at 10:15 P.M. Mr. Kelley had left the meeting to attend the CPDC meeting regarding the RHA and Marriott agreement. Comprehensive Permit for PleasanVW1lson Street Lot Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To send a letter to the Board of Selectmen requesting their support of a Comprehensive Permit to construct a 2- family house on the Pleasant/Wilson Street lot. The Chairman then declared said motion carried and said vote in effect. Town Manager has set November 9, 1999 for a meeting and presentation by the Board on the Comprehensive Permit request. Page 5 Minutes — Regular Session 11/ l/99 Report of Programs The statements for September 30, 1999 were distributed to the Board for review. Upon a motion duly made by Ms. Galvin and seconded by Mr. Allen, it was unanimously VOTED: To authorize the Executive Director to seek permission to an apartment off - line for approximately one month to accommodate the space needs for the State auditors as they perform the Single Audit for the Authority for FY `99 The Chairman then declared said motion carried and said vote in effect. Meeting Schedule The next regularly scheduled meeting of the Board will be held on: MONDAY, DECEMBER 6, 1999 @ 7:00 PM. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously voted to adjourn at 10:45 P.M. Respectfully submitted, Marg t K. Plansky, Secretary And Executive Director