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HomeMy WebLinkAbout1999-12-06 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE REGULAR BOARD MEETING OF DECEMBER 6, 1999 A regular business meeting of the Reading Housing Authority was held on Monday, December 6, 1999 at 7:00 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town of Reading, Massachusetts. The meeting was called to order at 7:00 P.M. with the Chairman, Mr. Sweet, presiding. Also in attendance were Mr. Allen, Ms. Galvin, Mr. Kelley and Ms. Connors as well as the associate Board Member, Ms. Flammia and the Executive Director, Ms. Plansky. The General Contractor for the Pleasant/Wilson Street property, Harry Nelson, as well as a neighbor representing the neighborhood, Mr. LeBlanc, were also in attendance. Minutes Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To accept for the record the Minutes of Special Business Meeting of October 30, 1999, as corrected. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To accept for the record the Minutes of Regular Business Meeting held on November 1, 1999, as corrected. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To accept for the record the Minutes of the Executive Session of the Board Meeting held on November 1, 1999, as presented. The Chairman then declared said motion carried and said vote in effect. Finances The State budgets were approved and received. The retroactive salary increases for staff will be issued and ready for Board signature at the retreat on December 9, 1999. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously Page 2 Minutes 12/6/99 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #5023 -5063; Payroll Check #2366 -2407; Section 8 Certificate Program #5313 -5355 Section 8 Voucher Program #2355 -2383; MRVP - #577; as presented. The Chairman then declared said motion carried and said vote in effect. Contract for Accounting Services — Fenton, Ewald & Associates Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and authorize the Executive Director to sign the Contract for Accounting Services with Fenton, Ewald & Associates for the State programs for Fiscal Year 2000 in the amount of $457.00 per month, as follows: 4001 90 units $ 335.00 689 -1 8 units 112.00 MRVP 1 unit 10.00 $ 457.00 /monthly Additional services: $45- 65/hour for staff; $110/hour for partner /manager. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and authorize the Executive Director to sign the Contract for Accounting Services with Fenton, Ewald & Associates for the Federal Programs in the amount of $505.00 per month, as follows: Section 8 Existing/Mobility 25 units $ 110.00 Section 8 Voucher / Mobility 87 units 245.00 RHA owned Project Based 150.00 $ 505.00 /monthly Additional services: $45- 65/hour for staff, $110/hour for partner /manager. The Chairman then declared said motion carried and said. vote'in effect. 689 Program — 74 Bancroft Avenue The Board is in receipt of a letter from the Executive Director of Northeast Residential Services regarding the addition of another client at this home. There is sufficient space and the program was originally designed for 8 persons.` This will increase the client population from 4 to 5; staffing will remain the same. Upon a motion duly made by Mr. Allen and seconded.by Ms. Connors, it was unanimously i Page 3 Minutes 12/6/99 VOTED: To approve and authorize the Executive Director to send a letter to the Executive Director of Northeast Residential Services approving the addition of one other client at 74 Bancroft Avenue, making the total five (5) clients in total. The Chairman then declared said motion carried and said vote in effect. Pleasant and Wilson Streets - Modular Home Harry Nelson presented a revised set of plans regarding the construction of a 2 family home at Pleasant and Wilson Street. Two prices for excavation work were received: Sulfaro Construction and Lynch Construction. Mr. Nelson recommended the low bidder, Sulfaro Construction. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To accept the low bid from Sulfaro Construction in the amount of $7250.00 to do the site work including all the necessary prep work according to the approved plans and specifications for the Pleasant and Wilson Street lot. The Chairman then declared said motion carried and said vote in effect. Two prices for the foundation work were received: Sulfaro Construction and Lynch Construction. Mr. Nelson recommended the low bidder, Sulfaro Construction. Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To accept the low bid from Sulfaro Associates in the amount of $6800.00 to construct the foundation with dewatering as per the approved plans and specifications for the Pleasant and Wilson Street lot. The Chairman then declared said motion carried and said vote in effect. Window Replacement Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To authorize the Chairman to sign and execute the amended Contract Amendment for the Capital Improvement window project at Tanner Drive from $203,500.00 to $226,100.00, as presented. The Chairman then declared said motion carried and said vote in effect. Page 4 Minutes 12/6/99 DHCD has sent their approval of the lowest qualified bidder, Varieka Construction of Brockton in the amount of $203,600.00 and the contract documents should be ready for Thursday, December 9, 1999 meeting. Personnel The Executive Director reported that the advertisement for the maintenance position closed and the resumes were being reviewed and interviews arranged. Mr. Allen reported on the financial viability of the Authrity projecting out 5 years for lending potential and income generation. The 'Board has to schedule_ a retreat with Diane Cohen acting as facilitator to plan the HUD 5 Yeae'Management Plan at a dinner meeting scheduled at the office of the Authority, at 5 PM on Thursday, December 9, 1999. Executive Session for the purpose of discussing real estate matters and to return to Regular session at close of Executive Session Upon a motion duly made by Mr. Kelley and seconded by Ms. Galvin, it was VOTED: To adjourn to Executive Session at 8:45 P.M. for the purpose of discussing real estate and other pending legal issues and to reconvene in regular session before adjourning, by the following roll call vote: Mr. Kelley — aye Mr. Allen — aye Ms. Galvin — aye Ms. Connors — aye Mr. Sweet — aye The Chairman then declared said motion carried and said vote in effect. Regular Session The Board returned to regular session at 9:35 P.M. to continue discussion on the listed agenda items. Section 8 Wait List Opening — Appeal Mass. Law Reform met with the Chairman and Executive Director along with the RHA attorney on the appeal to MCAD of the wait list opening for Section 8. After the meeting, the RHA received a call from Mass. Law Reform that they were not opposed to the issuance of the vouchers. A meeting with all parties is scheduled for December 28, 1999. Page 5 Minutes 12/6/99 Report of Programs The financial statements for October 31, 1999 were distributed to the Board for review. There is 1 vacancy at the 667 development, which was taken off line for the auditors but is now ready for lease -up. There are no other vacancies at this time. Meeting Schedule DECEMBER MEETING — Board retreat, DECEMBER 9, 1999 @ 5:00 PM. — Dinner meeting JANUARY MEETING — Regular Board meeting selK4ule of January 3, 200 There being no further business before the Board, it was unanimously voted to adjourn at 10:05 P.M. Respectfully submitted, Margar . Plansky, Secretary and Executive Director