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Home My WebLink About2000-03-06 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE REGULAR BOARD MEETING OF MARCH 6, 2000 A regular business meeting of the Reading Housing Authority was held on Monday, March 6, 2000 at 5:115 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town of Reading, Massachusetts. Th meeting was called to order at 7:00 P.M. with the Chairman, Mr. Sweet, presiding. Also in attendance w ri Mr. Allen, Ms. Galvin, Mr. Kelley and Ms. Connors as well as the Executive Director, Ms. Plansky and tit Authority's attorney, Mr. Greco. Fourteen neighbors from the 82 Linden Street neighborhood were also t`1 attendance for a portion of the meeting. Minutes Board deferred any action on Minutes until the next meeting. Finances Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #5 166- 5206; Payroll Check #2488 -2541; Section 8 Certificate Program #5441 -5479 Section 8 Vo cher Program #2448 -2482; MRVP - #580; as presented. The Chairman then declared said motion carried and said vote in effect. Old Reading Schoolhouse — Condo Fee Increase At the annual meeting of Old Reading Schoolhouse, there was vote to increase the condo fees by 1 effective January 1, 2000. There will also be a special assessment for each unit to raise an additioi $8000.00. The RHA share will be $115.20 per unit and is due on April 1, 2000. Financing Proposals Two proposals have been received (one by phone; one in writing) for refinancing of RHA- awned properties. A meeting has been scheduled with Reading Coop for Wednesday to refine their proposal. Other area banks had been solicited but were not responsive. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To authorize the Executive Director to proceed and sign all documents necess for mortgaging the Authority's properties with MassBank as per their February 25, 2000 proposal d to accept the proposal for mortgaging the properties as listed with a total of $560,000.00 at an interet rate of 7.75% adjusted every 5 years, for a period of 30 years and as further outlined in their Febru 25, 2000 proposal. The Chairman then declared said motion carried and said vote in effect. Financial Overview of Authority The Board reviewed the financial statements for the period ending 12/21/99 for all programs. Mr. Allen presented an overview and the prospects for financing for acquisition and rehabiliation of property Comprehensive Permit — 82 Linden Street Three neighbors from Linden Street were present to discuss how the Board was planning to proceed with the Comprehensive Permit. The Board informed the neighbors that there was a walk - through with Page 2 3/6/2000 Minutes the Selectmen on March 4th. Under the requirements of a Comprehensive Permit, the Zoning Board of Appeals is the body that has the decision - making power. The ZBA would solicit input from all necessary Boards. The Authority has been requested to attend the Selectmen's meeting on Tuesday, March 14th as the Selectmen had promised the neighbors a continuance on the public hearing they held. The Board reviewed the parking and interior configurations with the neighbors. Ms. Plansky was requested to have an exterior layout of the lot drawn so that the Board could make a clear- presentation on the current configuration I& Plansky bad tried to contact several arebitects for these layouts but was not able to get anyone to respond quickly. Ms. Plansky disclosed that Mr. Smith was her brother -in -law and at this point Ms. Plansky no longer engaged in the decision or discussion regarding the hiring of Mr. Smith to perform this work. Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To authorize the Executive Director to hire Emmet Smith to draw the interior layout of the building at 82 Linden Street at a rate of $30 per hour not to exceed $600.00. The Chairman then declared said motion carried and said vote in effect. Pleasant and Wilson Streets - Modular Dome The Executive Director reported that the foundation and dry wells for the house at Pleasant/Wilson Street are in place. An inquiry from George Hines of the Board of Selectmen was received regarding the standing water in the foundation of the building along with the swale (retention area) to the side of the house. The Director reported that these were the requirements of DEP and the Conservation Commission and that any changes would have to be approved by DEP and ConCom. The Order of Conditions from DEP noted that the Town has to clean the culvert. With any hole in the ground you will get a surge (generally about 1 foot). If we put another 1 foot of crushed stone and cap it with a poured concrete floor it would alleviate the problem. Needs approvals from DEP and ConCom. We should send a letter to the Town requesting that this clean-out be scheduled as soon as possible. Mr. Nelson is preparing the plans for bidding for a modular 2- family home to be placed in the Central Register for publication by 3/21 (in for publication on 3/14) with bids due on April 6th. This is a delay from the previous discussion. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To authorize the Executive Director to have the bid specifications for the 2 family home as presented ready for publication in the Central Register on March 21, 2000 and published in a newspaper of general circulation with bids due on April 6, 2000. The Chairman then declared said motion carried and said vote in effect. Executive Session Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously Page 3 3/6/2000 Minutes VOTED: To adjourn to Executive Session at 7:15 P.M. to discuss matters relative to real estate and possible litigation and to return to Regular Session before fmal adjournment, upon the following roll call vote: Mr. Allen — aye Ms. Galvin — aye Ms. Connors — aye Mr. Kelley — aye Mr. Sweet — aye The Chairman then declared said motion carried and said vote in effect. Regular Session Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To adjourn from Executive Session at 7:35 P.M. to return to Regular Session to discussion on the listed agenda items, upon the following roll call vote: Mr. Allen — aye Ms. Galvin — aye Ms. Connors — aye Mr. Kelley — aye Mr. Sweet — aye The Chairman then declared said motion carried and said vote in effect. Mr. Sweet left the meeting at this point and Mr. Kelley assumed Chair for the rest of the agenda Five Year Plan The Director reported 3 residents were interested in serving on the Resident Advisory Board as a'result of the letter that was sent to every 5"' person on our housing programs announcing the formation f the board. Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To authorize the Executive Director to establish a 3 member Resident Advisory Board as per the requirements for the Section 8 program. The Chairman then declared said motion carried and said vote in effect. The Board reviewed the tape of the Selectmen's meeting in regard to the 82 Linden Street development as well as Pleasant /Wilson Street. Board Schedule COMPREHENSIVE PERMIT —82 Linden Street — full application has been deferred until: early March 2000. Possible meeting early April. Page 4 3/6/2000 Minutes SELECTMEN'S MEETING — Tuesday, March 7, 2000 — Request that RHA attend re: CP for 82 Linden Street. SUMMIT VILLAGE CONDO ASSOCIATION MEETING — Wednesday, April 5`b @ Joshua Eaton School. APRIL BOARD MEETINGS— 4/10/2000 n 7 PM — delay of 1 week as bids will be received on 4/6. There being no further business before the Board, it was unanimously voted to adjourn at 8:35 P.M. Respectfully submitted, Margaret K. Plansky, Secretary and Executive Director