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Home My WebLink About2000-04-10 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE REGULAR BOARD MEETING OF APRIL 10, 2000 A regular business meeting of the Reading Housing Authority was held on Monday, April 10, 2000 at 5:30 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town of Reading, Massachusetts. The meeting was called to order at 5:30 P.M. with the Chairman, Mr. Sweet, presiding. Also in attendance were Mr. Allen, Mr. Kelley and Ms. Connors as well as the Executive Director, Ms. Plansky. Ms. Flammia arrived shortly after the meeting began along with Mr. Harry Nelson as well as 2 neighbors from the Linden Street neighborhood- Minutes Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To accept for the record the Minutes of the Regular Business Meeting of January 10 2000, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To accept for the record the Minutes of the Regular Business Meeting of February , 2000, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To accept for the record the Minutes of the Regular Business Meeting of March 7, 2000, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To accept for the record the Minutes of the Executive Session Meeting of February 6, 2000, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To accept for the record the Minutes of the Executive Session Meeting of March 7, 2000, as presented. The Chairman then declared said motion carried and said vote in effect. Page 2 Minutes 4/10/2000 Finances Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #5207 -5293; Payroll Check #2542 -2584; Section 8 Certificate Program #5480 -5516 & 5557; Section 8 Voucher Program #5517 -5556; MRVP - #581; as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To approve and authorize the Executive Director to close the Section 8 Voucher Account #539 -95939 and transfer the balance to the current Section 8 Account (Certificates) account #500 -75740 in order to consolidate the programs as per HUD's requirements. The Chairman then declared said motion carried and said vote in effect. Financing Proposals Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To approve the financing proposal for 82 Linden Street with Reading Coop for a mortgage of $375,000.000 for 30 years at a rate of 7.5% fixed with monthly charge of $2622.06 and to use Unit #103 at 52 Sanborn Street as collateral. The Chairman then declared said motion carried and said vote in effect. 667 Window Replacement — Contract Officer Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To authorize the Executive Director, Margaret K. Plansky, to be the Contract Officer for the Reading Housing Authority on any and all projects. The Chairman then declared said motion carried and said vote in effect. MR VP Eliibility Income Limits✓Voucher Schedule Values Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To approve the Maximum eligibility income limits for the Massachusetts Rental Voucher Program effective April 1, 2000 as follows: 1 - $16,700.00 5 — 39,900.00 over 8 Add $5800 for each additional 2 - $22,500.00 6 — 45,700.00 household member 3 - $28, 300.00 7 — 51,500.00 4 - $34,100.00 8 - 57, 300.00 The Chairman then declared said motion carried and said vote in effect. Page 3 Minutes 4/10/2000 Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To approve the Value of Vouchers for the Massachusetts Rental Voucher Program effective June 1, 2000 as presented in the 3/31/2000 memo from DHCD. The Chairman then declared said motion carried and said vote in effect. Board reviewed the cost schedule for the Dental/Vision Plan for employees over 20 hours instructed the Director to proceed as voted. Section 8 Income Limits Upon a motion duly made by Mr. Kelley and seconded by Mr. Allen, it was unanimously VOTED: To approve the following income limits for eligibility on the Section 8 Programs, per HUD's notice for the Boston PMSA area, as follows: 1 person 5 person 30% of median $13,750.00 21,200.00 very low - income 22,950.00 35,350.00 low income 35,150.00 54,200.00 2 persons 6 persons 30% of median $15,700.00 22,800.00 very low- income 26,200.00 38,000.00 low income 40,150.00 58,250.00 3 persons 7 persons 30% of median $17,700.00 24,350.00 very low - income 29,500.00 40,600.00 low income 45,200.00 62,250.00 4 persons 8 persons 30% of median $19,650.00 25, 950.00 very low - income 32,750.00 43,250.00 low income 50,200.00 66,250.00 The Chairman then declared said motion carried and said vote in effect. Financial Overview ofAuthority The Board reviewed the financial statements. Mr. Allen presented a financial overview of the Authority relative to its income, assets, projected loan amount and debt structure. T�e $560,000 loan on most RHA -owned properties has been signed for and is now in process with MassBank. The sub - committee of the Executive Director, Mr. Allen and Ms. Galvin will meet to review the investment and disbursements of the final proceeds from the loan. Page 4 Minutes 4/10/2000 Pleasant and Wilson Streets - Modular Home Harry Nelson informed the Board that no bids for the 2- family modular home for Pleasant /Wilson Street site were received under MGL, chapter 30B, s149 bidding laws. Mr. Nelson contacted the Inspector General's office and reported the results and the limitations of the law regarding modular home construction. He was informed that it could be rebid under MGL, chapter 30, s39, separating goods and services from on -site assembly under this section. Purchasing the modular building would not require DCPO certification for contractors although the on -site crew would have to be certified by DCPO. The bid is scheduled to be advertised on April 19, 2000 with a return date for bids of May 5, 2000. The Director also reported that Mr. Woodman has made application to the Conservation Commission to have a tree removed that the tree is alive. Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To proceed with bidding for the Pleasant/Wilson Street building under M.G.L., chapter 30, s39 for goods and services; and on -site services under Chapter 30B. The Chairman then declared said motion carried and said vote in effect. Five Year Plan The Director distributed the final copy of the Five Year Plan and Annual Plan for the Section 8 Program of the Reading Housing Authority. The Board also reviewed the Administrative Plan as presented. Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To approve the final version of the Five Year Plan and Annual Plan for the Reading Housing Authority for the Section 8 program, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To approve the Administrative Plan for the Reading Housing Authority for the Section 8 program, as presented. The Chairman then declared said motion carried and said vote in effect. 82 Linden Street — Comprehensive Permit The Executive Director reviewed the report regarding the requirements for a Comprehensive Permit. The Board appeared before the Board of Selectmen Tuesday, March 14, 2000, and the Selectmen had a split vote (2 -2) on the Authority's application to the ZBA for operation of a 6 family house at 82 Linden Street. A letter was subsequently sent to the ZBA by the Town Manager. A copy of this letter has been requested. Page, 5 Minutes 4/10/2000 The Comprehensive Permit application has been filed and it is scheduled before the Zoning Board of Appeals for May 18, 2000. 75 Pleasant Street The Executive Director reported that work was proceeding at 75 Pleasant Street and hopefully one unit will be leased in May 2000. The Town Manager called requesting what the Authority might consider for a swap for a part of the land without a cash disbursement by the Town (e.g.', — no PILOT, trash pick -up, etc.). Mr. Allen reported that this arrangement would not be accepts 1 as the Authority could not support the debt and rehab costs without some form of payment froin the Town. Executive Session Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was VOTED: To adjourn to Executive Session to discuss matters relative to real estate and return to regular session at the close of Executive Session on the following roll call vote: Mr. Allen — aye Ms. Connors — aye Mr. Kelley — aye Mr. Sweet — aye The Chairman then declared said motion carried and said vote in effect. Return to Regular Session at 7:35 P.M. Personnel The Director reviewed the salary adjustment per her memo. Upon a motion duly made by Allen and seconded by Mr. Kelley, it was unanimously VOTED: To approve and authorize an increase to the Executive Director's salary effective 1, 2000 to $67,500.00 per year. The Chairman then declared said motion carried and said vote in effect. At this point in the meeting, Mr. Sweet left the meeting and Mr. Kelley served as chair. The Executive Director reviewed the salary schedules for maintenance personnel. The Dire reviewed the salary adjustment per her memo. Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To approve and authorize the increase in maintenance salaries effective April 1, 2000, as follows: Maintenance Supervisor - $16.51 + $1 for supervision/per hour Maintenance Mechanic II - $15.03 per hour