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Home My WebLink About2000-05-09 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE REGULAR BOARD MEETING OF MAY 9, 2000 A regular business meeting of the Reading Housing Authority was held on Tuesday, May 9, 2000 at 7:00 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town of Reading, Massachusetts. Town Meeting was scheduled for Monday nights and Boards are not permitted to meet when Town Meeting is in session. The meeting was called to order at 7:00 P.M. with Mr. Allo: presiding. Also in attendance were Ms. Connors and Ms. Galvin as well as the Executive Director, Ms. Plansky. Mr. Kelley and Ms. Flammia arrived shortly after the meeting began. Mr. Greco, the Authority's attorney also arrived later in the meeting for the discussion relative to Executive Session Minutes Upon a motion duly made by Ms. Galvin and seconded by Ms. Connors, it was unanimously VOTED: To accept for the record the Minutes of the Regular Business Meeting of Apri: 10, 2000, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Ms. Galvin and seconded by Ms. Connors, it was unanimously VOTED: To accept for the record the Minutes of the Executive Session Meeting of April 10, 2000, as presented. The Chairman then declared said motion carried and said vote in effect. Mr. Kelley arrived and Chaired the meeting at this time. Finances Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Che #5294 -5358; Payroll Check #2585 -2619; Section 8 Certificate Program #5558 -5589 & 5636 5637; Section 8 Voucher Program #5590 -5635; MRVP - #582; as presented. The Chairman then declared said motion carried and said vote in effect. PILOT Agreement — 75 Pleasant Street The Director reported that the PILOT agreement has been approved by the Board of for 75 Pleasant Street and signed by RHA Chair and the Assessors. FExpenditure from keratin Reserves for Community Room Improvements Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve the expenditure of up to $7000.00 for community room furnishings a, presented. Said monies to be paid from operating reserves and donations from FHLB an Reading Cooperative Bank. i Page 2 Minutes 5/9/2000 The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Ms. Galvin and seconded by Mr. Allen, it was unanimously VOTED: To approve the expenditure of up to $5000.00 for installation of french doors between living room and community room. Said monies to be paid from operating reserves and donations from FHLB and Reading Cooperative Bank. The Chairman then declared said motion carried and said vote in effect. Financing Proposals Financial Overview ofAuthority The Board reviewed the financial statements. The $560,000 loan from MassBank is in process. The sub - committee of the Executive Director, Mr. Allen and Ms. Galvin will meet to review the investment and disbursements of the final proceeds from the loan. Opening of State Family Housing Wait List Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve the opening of the State aided 705 family housing wait list as presented for one week contingent upon approval from the Department of Housing and Community Development. The Chairman then declared said motion carried and said vote in effect. Pleasant and Wilson Streets - Modular The Board received a letter from Art Feits from Westchester Homes for the 2- family modular home for Pleasant/Wilson Street site. Mr. Nelson extended the return date of the bid from May 5th to May 19th. Mr. Nelson has received some calls from people who are interested in the assembly portion. He is contacting them to see if they will package the building. ConCom has agreed to let the 3 oaks at lot line next to Woodman' house be taken down. The Woodman have contacted us to see when it will be done. The message also noted that the neighbors are calling the Board of Health regarding the standing water in the retention area. As you may recall, the DEP and ConCom have required this; we should wait to see what transpires before we take any further action 82 Linden Street — Comprehensiye Permit The Executive Director distributed the letters from the neighbors along with Mr. Gillis's questions relative to the property at 82 Linden Street and the hearing for the Comprehensive Permit. The response from the Executive Director to Mr. Gillis' letter was also distributed. The Comprehensive Permit application has been filed and we are scheduled for May 18, 2000. Page 3 Minutes 5/9/2000 75 Pleasant Street One unit has been leased; the other unit will be put in the schedule and should be completed before July 31 S`. Executive Session for the purpose of discussingreal estate matters and to return to ftula Session at close of Executive Session Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was VOTED: To adjourn from regular session at 8:30 P.M. and reconvene in Executive Session fbr the purpose of discussing real estate matters and to return to Regular session at the close of Executive Session, upon the following roll call vote: Mr. Allen — aye Ms. Galvin — aye Ms. Connors — aye Mr. Kelley — aye The Chairman then declared said motion carried and said vote in effect. Return to Regular Session Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To adjourn from Executive Session at 10:05 P.M. and return to regular session to resume discussion on the listed agenda items on the following roll can vote: Mr. Allen — aye Ms. Galvin — aye Ms. Connors — aye Mr. Kelley — aye The Chairman then declared said motion carried and said vote in effect. i Report ofPrograms • FSS Update was distributed to the Board. • The window replacement began on Tuesday, April 18, 2000. The windows are Harvey unit as the model Pella window would cost an additional $50,00060,000 for the project _Currently 2 %2 buildings have been completed.; 2 units have been taken off line during th reconstruction program for relocation if necessary. • There are 2 more units at 667 that will be vacant at the end of May. (Total of 6 units that need to be rehabed.) • One unit at 75 Pleasant Street was rented May 1S`; other side scheduled for rehab • There is a vacancy at the Summer Avenue family housing; tenant left May 8th although Court order said she had to be out before the I' of May. We were able to collect the HUD portion of the rent; she owes us her portion for several months. This is leased for June 1St. li Page 4 Minutes 5/9/2000 I fiscellaneous Correspondence • Letter from DHCD regarding Executive Order #418 to help communities plan for new housing opportunities and balance economic development, transportation infrastructure improvements and open space preservation. • Letter from DMR regarding "Mainstream Housing for Persons with Disabilities" — action • Letter from Mary McEachern neighbor from Linden Street regarding 82 Linden Street Comprehensive Permit. • Report prepared by Mr. Allen regarding construction and funding from DHCD for ADA and supportive services program at 667 development. • Budget Guidelines for FY 2001 — 4% bottom line cap; new PUMS for non - utility expenses. Mr. Allen left the meeting at this point to avoid the appearance of conflict of interest in the resale of the Gazebo Circle affordable housing units. Resale of "Affordable" unit at Gazebg Circle The Executive Director reported that there were 2 affordable units that were proposed for resale. One of the units had upgrades of $14,000 over the original asking price of $104,000. The appraisal for this unit was $180,000 with a resale price at 20% below or $144,000. The other unit had upgrades under $4,000 and the negotiations have reduced the market price from $211,000 to $184,000. We believe that the Board has to approve this resale price as the unit owner is a relative of a Board member. Upon a motion duly made by Ms. Connors and seconded by Ms. Galvin, it was unanimously VOTED: To approve the resale price of unit #110 at a market price of $180,000 (resale at 20% below market price = $144,000) per the appraisal report and the letter from our attorney John Greco. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Ms. Connors and seconded by Ms. Galvin, it was unanimously VOTED: To approve the resale of unit #302 for Stamps at a market price of $184,000 000 (resale at 20 % below market price = $147,200) per the appraisal report and letter from RHA attorney. The unit owner is a relative of a Board member and full disclosure has been made. The Chairman then declared said motion carried and said vote in effect. Board Schedule The next Board meeting is scheduled for Monday, June 5, 2000 at 7 P.M. Bid opening for Pleasant/Wilson Street scheduled for May 19, 2000. The Comprehensive Permit is scheduled before the Zoning Board of Appeals on Thursday, May 18, 2000. Page 5 Minutes 5/9/2000 Board Membership Ms. Galvin informed the Board that she would not be seeking reappointment to the Board of Commissioners for the Reading Housing Authority at the expiration of her term on June 30, 2000 due to the professional commitment of her new job. She expressed her concern for the future of affordable housing in the Town of Reading and wished the Board every success in their new ventures. The Board members thanked Ms. Galvin for her 12 years of service to the Authority and for th promotion of affordable housing in the Town. Jean has brought her expertise and experience 1 many of the projects that the Board has created as well as those currently in the planning phase The Board expressed their best wishes for her future success in her new job. Ms. Galvin stated that she would be available to provide any information that she could in the future and thanked the Board for their kind remarks. Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To forward a letter to the Board of Selectmen in support of our current associate member being appointed as a full Board member during their appointment schedule in June 2000. The Chairman then declared said motion carried and said vote in effect. There being no further business before the Board, it was unanimously voted to adjourn at 1 P.M. Respectfully submitted, "-A - I�L� Margaret . Plansky, Secretary and Executive Director