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Home My WebLink About2000-07-10 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE REGULAR BOARD MEETING OF JULY 10. 2000 A regular business meeting of the Reading Housing Authority was held on Monday, July 10, 2000 at 7:00 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town of Reading, Massachusetts. The meeting was called to order at 7:00 P.M. with Mr. Kelley, the Vice - Chair, presiding. Also in attendance were Mr. Allen, Ms. Connors and Ms. Flammia, the newly appointed Board member, as well as the Executive Director, Ms. Plansky, and Deb Roy from Fenton, Ewald & Associates, the Authority's fee accountants. BUDGETS FY 2001 — State Programs Debbie Roy from Fenton, Ewald & Associates presented and explained the State budgets. Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To approve the State budget for the 4001 program in the amount of $282,903, with a subsidy of $3750, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To approve the State budget for the 689 -1 program in the amount of $16,150, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To approve the State budget for the MRVP program in the amount of $335, as presented.!! The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To approve $60,000 be placed in the 4001 State budget under restricted reserve. The Chairman then declared said motion carried and said vote in effect. Minutes Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To accept for the record the Minutes of the Regular Business Meeting of June 5, 2000, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To accept for the record the Minutes of the Executive Session Meeting of June 5, 2000, as presented. Page 2 7/10/2000 Minutes The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #5406- 5481; Payroll Check #2664 -2706; Section 8 Certificate Program #5717 -5745; Section 8 Voucher Program #5746 -5795; MRVP — No checks; as presented. The Chairman then declared said motion carried and said vote in effect. Waiver — State Tenants as US Census Workers Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To authorize the Executive Director to seek a waiver under 760 CMR 6.05 (3) for the following: (q) the amount of income earned from employment as an enumerator for U.S. Census 2000 by one or more household members if such income would increase gross household income and thereby result in a rent increase. No deductions will be allowed for additional costs attributable to such employment. The Chairman then declared said motion carried and said vote in effect. New Account — PleasaneWilson Street Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To approve and sign the depository cards for a new account at the Ipswich Bank for the FSS Emergency Loan Fund account and to transfer $2,000 which is the account balance. The Chairman then declared said motion carried and said vote in effect. Copier — Lease The staff had demonstrations of the Savin copier and the Xerox copiers for several weeks. There is a state bid for the Xerox and the staff liked this machine much better — better copier quality, ease of use, etc. Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To approve the leases for 2 new copiers including all supplies except paper, as follows: Xerox — Model #DC332SX with network capability — 5 years @ 328.41/per month Xerox — Model #215 - $76.71— 3 years The Chairman then declared said motion carried and said vote in effect. Financial Overview of Authority The Board reviewed the financial statements for May 2000 prepared by the accountants, Fenton, Ewald and Associates. Page 3 7/10/2000 Minutes 82 Linden Street — Co m rehensive Permit The Zoning Board of Appeals has issued their decision which ldding ae82 Linden St eet. Thisrdecis on is Reading Housing Authority to continue to operate a 6 unit bull g opposed to the decision rendered last year by the ZBA to a private owner. Mr. Greco, the RH directly opp eal Committee at DHCD, which is due no later thattorney, is preparing an appeal to the Housing App Jul 16, 2000. The Board directed the Executive Director to extend the Purchase and Sales Agreement Za r Y an additional 3 months, if necessary. 75 Pleasant Street One unit has been leased; the other unit is almost complete and should be leased for August lit. Pleaseantlson Street — Modular Home The Executive Director reported that Mr. Nelson extended the bid deadline vieaw fHopeiu assembled here will be home. A letter dated July 7, 2000 was distributed to the Board for their some of the modular companies that will submit a price. Marriott Corporation Greco, the Town Manager, our Two members of the RHA along with the E land Jonathan Barnes from he Community Planning and !amilie Anthony from the Board of Selectmen Mr. Bernardi staff counsel at Marriott, ►evelopment Commission met last Tuesday with representatives, of the commitment of Mr. Ruskin, Mr. Dolan, and their local attorney, Mr. Favaloro to discuss the securing _ Million as agreed. In principle, Marriott would not secur wasenotla Payment, ood one for the Town and that $1.1 Mi agreement that this deal g $400,000. All parties considered were m knew what was expected when they approached the town on this project. Mr. Bernardi thanked all Marriott agreement expire with Spence Farm on Monday, July 10 t�'. present and said that they would let their Report of Pro rP, a t for the two large windows the The window replacements have been completed in all buildings except room. A punch list will be finalized and the work Should paint the interiors on a labor only community with a local painter to prime and first of August. We are contracting the windows came in with a $35,000 bid. basis for under $10,000 uthe COnue family was leased on July 1 st • The vacancy at the f getting an additional $1500 from The Savings Bank in Wakefield fcan revolving de additional • Possibility o g g extra that we can do with this Y for FSS participants. Is there something suggestions at next meeting. FSSo it was unanimously Upon on a motion duly made by Mr. Allen and seconded by Ms. Connors, t for the record the FSS Annual Report by Karin Keyser, Family Resource Coord ator; VOTED: T o accept which will be mailed to HUD for their records by July 15 . The Chairman then declared said motion carried and said vote in effect. Page 4 7/10/2000 Minutes Board Schedule 7/16/2000 - COMPREHENSIVE PERMIT — Submit Appeal to Housing Appeals Committee from decision by ZBA. SELECTMEN APPOINTMENT TO RHA —Karen Flammia confirmed by Selectmen AUGUST 7, 2000 - NEXT BOARD MEETING SEPTEMBER BOARD MEETING — Reschuduled until September 18te There being no further business before the Board, it was unanimously voted to adjourn at 9:00 P.M. Respectfully submitted, Margare . Plansky, Secretary And Executive Director READING HOUSING AUTHORITY MINUTES OF THE ANNUAL MEETING OF JULY 10, 2000 The Annual Meeting of the Reading Housing Authority was held on Monday, July 10, 2000 at 8:45 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town of Reading, Massachusetts. The meeting was called to order at 8:45 P.M. with Mr. Kelley, the Vice- Chair, presiding. Also in attendance were Mr. Allen, Ms. Connors and Ms. Flammia, the newly appointed Board member, as well as the Executive Director, Ms. Plansky. ELECTION OF OFFICERS Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously Voted: To nominate: Chairman Mr. Allen The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously Voted: To nominate: Vice - Chairman Mr. Kelley The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously Voted: To nominate: Treasurer Ms. Flammia The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously Voted: To nominate: Asst. Treasurer Ms. Connors The Chairman then declared said motion carried. and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously Voted to nominate: Secretary — Executive Director — Margaret K. Plansky The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To elect the following slate of officers for the upcoming year: Chairman - Mr. Allen Vice - Chairman — Mr. Kelley Treasurer —Ms. Flammia Asst. Treasurer —Ms. Connors Member — Mr. Sweet, Secretary and Executive Director — Ms. Plansky The Chairman then declared said motion carried and said vote in effect. The Board and Executive Director will review the By -laws of the Reading Housing Authority and make any updates or changes at the next meeting. Copies were distributed to the Board for their revie ww and suggestions. There being no further business before the Board, it was unanimously voted to adjourn at 8:55 P.M. Res ctfully submitted, r Margaret I . lanky, Sec etary and Executive Director