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HomeMy WebLinkAbout2000-10-02 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE REGULAR BOARD MEETING OF OCTOBER 2, 2000 A regular business meeting of the Reading Housing Authority was held on Monday, October 2, 2000 at 7:00 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town of Reading, Massachusetts. The meeting was called to order at 7:00 P.M. with the Chair, Mr. Allen, presiding. Also in attendance were Ms. Connors, Ms. Flammia, Mr. Kelley and Mr. Sweet as well as the Executive Director, Ms. Plansky. The Authority's attorney, Mr. Greco and Mr. Nelson, the construction consultant were also in attendance later in the meeting. Minutes Upon a motion duly made by Mr. Sweet and seconded by Mr. Kelley, it was unanimously VOTED: To accept for the record the Minutes of the Regular Business Meeting of September 25, 2000, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Sweet and seconded by Mr. Kelley, it was unanimously VOTED: To accept for the record the Minutes of the Regular Business Meeting of September 18, 2000, as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Sweet and seconded by Mr. Kelley, it was unanimously VOTED: To accept for the record the Minutes of the Executive Session Meeting of September 25, 2000, as presented. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #5612 -5650; Payroll Check #2805 -2839; Section 8 Certificate Program #5948 -6024; Section 8 Voucher Program #5971 -6024, as presented. The Chairman then declared said motion carried and said vote in effect. Page 2 Minutes 10/2/2000 Section 8 FMR and Reading's Rent Levels Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously VOTED: To approve the following Section 8 Fair Market Rents and to set Reading's rent structure at 110% of FMR, as follows: BR FMR 110% 0 690 759 1 782 860 2 979 1077 3 1223 1345 4 1437 1581 The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Sweet and seconded by Mr. Kelley, it was unanimously VOTED: To apply to HUD for exception rents to 120% of the Fair Market Rent to enable voucher holders to fmd housing due to the tight rental market. The Chairman then declared said motion carried and said vote in effect. Executive Session — Discussion on Real Estate Matters Upon a motion duly made by Mr. Sweet and seconded by Ms. Connors, it was unanimously VOTED: To adjourn to Executive Session at 7:20 P.M. for the purpose of discussing real estate matters and to return to regular session before adjourning by the following roll call vote: Mr. Kelley — aye Ms. Connors — aye Mr. Sweet —aye Mr. Allen - aye The Chairman then declared said motion carried and said vote in effect. 82 Linden Street — Comurehensive Permit Mr. Greco reported that John Lamond of Latham & Latham reported that the neighbors favored a 4 unit conversion of the building. The Comprehensiver Permit hearing is scheduled for October 16, 2000. The best position for the Board may be to find another buyer for the property and to maximize units for Section 8 in the building. Page 3 Minutes 101212000 Upon a motion duly made by Ms. Connors and seconded by Mr. Sweet, it was unanimously VOTED: To authorize the attorney and Executive Director to proceed with advertising under Chapter 30B, MGL for another purchaser for 82 Linden Street. In order to maximize the number of units that can be used for housing programs under either the Local Initiatives Program or through Section 8 with the number of years and length of pledge, these determining factors will be used in assessing the best proposal. The Chairman then declared said motion carried and said vote in effect. The Board asked that the following time frame be requested from the Seller: • Find a Buyer within 90 days • Purchase and Sales Agreement signed within 90 days • Closing 60 days thereafter There being no further business in Executive Session, upon a motion duly made by Mr. Sweet and seconded by Ms. Kelley, it was VOTED: To adjourn from Executive Session at 7:50 P.M. for the purpose of discussing and to return to regular session by the following roll call vote: Mr. Kelley — aye Ms. Connors — aye Mr. Sweet —aye Mr. Allen - aye The Chairman then declared said motion carried and said vote in- effect. Mr. Nelson then made a presentation on both 75 Pleasant Street and the modular home for Pleasant/Wilson Streets. 75 Pleasant Street The Authority has been given a temporary Certificate of Occupancy (CO). A full width fire -wall in the basement has been constructed and we are waiting delivery of the flame retardant door. After installation of the door, we will have a reinspection and a CO should be issued permanently. Pleasant and Wilson Street — Modular Home Mr. Nelson has not received a bid to date. Custom Homes of Vermont and Vanguard have represented that they will be filing a bid. A list of all modular construction companies was presented and only 2 are willing to submit proposals. The Board will meet on Friday, October 13, 2000 at 11 AM to open and review bids. The award will be given and hopefully delivery of the building will be complete by December or January. Page 4 Minutes 10/2/2000 We have also received a letter from Reading Cooperative Bank stating that we need Flood Insurance at this location. Before the house is erected we will have to obtain this insurance. Report of Promrams • Recertification of all tenants at 667 is complete. As of October 1, 2000, rents will increase $247 per month. • There were 3 vacancies at the 667 development. One apartment has been taken off line for the auditors. • The basement apartment at 177 Main Street had to be cleaned, mildewcided, and a new tile floor installed in order to control the mildew in the unit. An order was issued by the Board of Health upon contact by the tenant. • A unit at Waverly Oaks will be vacated on October 31, 2000. • The position of Executive Director has been advertised in the Boston Sunday Globe and El Mundo. Resumes have just started coming in. • Board asked to review the By -laws of the Reading Housing Authority for next month's meeting. • The FSS Coordinator has prepared a brochure on Housing Options which was distributed. • Mr. Coote, formely of the Zoning Board of Appeals has asked for what new initiatives for affordable housign have been taken by the Board in the past 5 years. A copy of the presentation prepared by Mr. Allen for the All- Boards Meeting will be forwarded. Board Schedule OCTOBER BOARD MEETING — Continued until Friday, October I P at 11 A.M. NOVEMBER BOARD MEETING — November 6t' at 7 PM — Final interview of Executive Director Candidates DECEMBER BOARD MEETING — December 4`h at 7 PM — Sign contract with new Executive Director. There being no further business before the Board, it was unanimously voted to adjourn at 9:30 P.M until October IP at 1 I AM. Respectfully submitted, Margare . Plansky, Secretary and Executive Director