HomeMy WebLinkAbout2001-07-09 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING - July 9, 2001
A regular business meeting of the Reading Housing Authority was held on Monday, July 9,'
2001, at 7:00 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town of
Reading, Mass. The meeting was called to order at 7:10 P.M. with the Chair, Mr. Allen,',
presiding. Those members present and forming a quorum were Mr. Kelley, Ms. Connors, and'',
Mr. Coote as well as the Secretary/Executive Director, Mr. Hixson, and Accountant Deb
Roy of Fenton, Ewald & Assoc. Ms. Flammia was absent.
Minutes Move Tim Second Mary Vote 4 -0
01 -043 VOTED: To accept for the record the Minutes of the Regular Business Meeting of
May 29, 2001, as presented.
Finances Move Tim Second Mary Vote 4 -0
01 -044 VOTED: To approve and sign the checkroll/billroll for the period for Accounts
Payable Check #6124 -6198; Payroll Check #3208 -3251; Section 8 Certificate Program
Check 6004, Section 8 Voucher Program, 6005 -6672, and MRVP — No check; as presented.
FY 2002 Budget Presentation — Our accountants, Fenton, Ewald & Associates, prepared the
budget in accord with DHCD requirements, including a 4% increase allowance and various sei
asides for improvements. Deb Roy made the presentation to the Board, noting that the Direc-
tor would be inputting the numbers through the Internet on a secured Web site for DHCD.
FY 2002 Budget Move Tim Second Mary Vote 4 -0
01 -045 VOTED: To approve and sign the FY 2002 4001 Budget as submitted.
FY 2002 Budget Move Tim Second Mary Vote 4 -0
01 -046 VOTED: To approve and sign the FY 2002 689 Budget as submitted.
Section 8 Utility Allowances Move Tim Second Mary Vote 4 -0
01 -047 VOTED: To approve updated Utility Allowances in Kathy Rolli's 06/19/01 memo.
Section 8 Payment Standards Move Tim Second Mary Vote 4 -0
01 -048 VOTED: To approve updated Payment Standards in Kathy Rolli's 07/03/01 memo.
Effective 10 -1 -01 the RHA's 110% of FMR Rents would be:
0 bdr 1 bdr 2 bdr 3 bdr 4bdr
$820 $924 $1,156 $1,445 $1,697
Section 8 Mainstream Program Move Tim Second Mary Vote 4 -0
01 -049 VOTED: To approve the project -basing of 10 Section 8 vouchers and an application
to HUD for 25 vouchers under the Mainstream program for people with special needs.
M.H.P. Technical Assistance Move Tim Second Mary Vote 4 -0
01 -050 VOTED: To approve an application for $3,000 of consulting assistance from the'
Mass. Housing Partnership to help the RHA determine strategy and sources for the Peter
Sanborn Place addition project.
DSL Internet Service with GIS Move Tim Second Mary mote 4 -0
01 -051 VOTED: To approve a contract with Galaxy Internet Services for 128 kbps DSL
service for $89 per month, as requested by both HUD and DHCD.
Real Estate Matters
a. - Pleasant and Wilson Street — Work is continuing, but occupancy has continued to be held'
up by details. Work on a punch list continues, with clearance possible tomorrow.
b. — Governor's Drive property - held by Selectmen for further study of soil and water issues
raised by neighbors. Test holes done. The Town Manager still intends to move this effort',
forward. Two other properties, Audubon/Pearl and Birch Lane, may also be put forward as ',
sites to move houses for first -time homebuyers. Each site would be handled individually.
c. — Peter Sanborn Place — Jacquie has filed her HUD 202 application, with response due'
between Thanksgiving and Christmas, and construction at least a year beyond that. John is
working to get RHA some consulting on the 20 units we would develop and own.
Chairman's, Vice Chairman's Reports
Don Allen had several items to report about to Board members.
a.— Bob Sweet's Retirement was a wonderful occasion at the Old South Church, with a very
full house and many poignant moments. Don, John H. and Mary represented RHA and
presented two gifts: a mirror with pictures of Old South, Town Hall, and Tannerville; and a
titanium hammer that Bob had enthused about.
b. -The Selectmen have forwarded to the Legislature the approved proposal for the
Affordable Housing Trust Fund. Any expenditure from the fund which already has over
$300,000 in commitments, will require a majority vote of the combined Selectmen and RHA
Boards.
c. -Tim Kelley reported that the Community Preservation Act Advisory Committee has
completed its fact - gathering portion of the study of the three subjects (open space /recreation,
historic preservation, and affordable housing) and will prepare a report by this Fall.
d. -Don's Reappointment is still in process after at least three rounds of document requests.
Reorganization
Don asked that Secretary John Hixson assume the Chairmanship for Reorganization, and the
Meeting proceeded on that basis.
ELECTION OF OFFICERS
Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously
01 -052 VOTED: To nominate: Chairman Mr. Kelley
Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously
01 -053 VOTED: To nominate: Vice - Chairman Ms. Flammia
Upon a motion duly made by Mr. Allen and seconded by Mr. Coote, it was unanimously
01 -054 VOTED: To nominate: Treasurer Ms. Connors
Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously
01 -055 VOTED: To nominate: Asst. Treasurer Mr. Coote
Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously
01 -056 VOTED: To elect the following slate of officers for the upcoming year:
Chairman - Mr. Kelley
Vice - Chairman — Ms. Flammia
Treasurer — Ms. Connors
Asst. Treasurer — Mr. Coote
Member — Mr. Allen
RESIGNATION OF SECRETARY/EXECUTIVE DIRECTOR
As Tim Kelley assumed the Chairmanship, John Hixson confirmed to the Board his decision
to resign effective with the assumption by a new Executive Director. He stated that the job
was less about development and more about management, which is not his strength or
preference. The Board members expressed regrets, but proceeded to nominate a Hiring
Committee composed of Karen Flammia and John Coote, with Chairman Tim Kelley serving
ex officio.
Adjourn: Move Mary Second Tim Vote 4 -0
01 -057 VOTED: To adjourn. ADJOURN: 9:15 PM.
Respectfully submitted,
John R. Hixson, Secretary & Executive Director