HomeMy WebLinkAbout2001-10-01 Reading Housing Authority MinutesREADING HOUSING A UTHORITY
MINUTES OF THE REGULAR BOARD MEETING - October 1, 2001
A regular business meeting of the Reading Housing Authority was held on Monday, October 1, 2001
at 7:00 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the town of Reading, Mass.
The meeting was called to order at 7:10 P.M. with the Chair, Tim Kelley, presiding. Those
members present and forming a quorum were Mary Connors, Don Allen, Karen Flammia and John
Coote as well as the Secretary/Executive Director, Lyn Whyte. Guests were citizen, Ronald Wood.
Minutes Move Mary Seco John Vote 5 -0
01 -075 VOTED: To accept for the record the Minutes of the Regular Business Meeting) of
Finances Move Don Second Karen Vote 5 -0
01 -076 VOTED: To approve and sign the checkrOWbiflroll for the period for Accounts Pay ble
Check #6310 -6367; Payroll Check #3346 -3384; Section 8 Voucher Program, 000000- 000000 as
presented.
Executive Director Contract Move Don S Mary Vote 5 -0
01 -077 VOTED: To sign the contract for Employment with Linda E. Whyte of Saugus, MA f r a
period of one year as presented and submit to DHCD for approval
Signing of New Account Cards Move John Second Don Vote 5-0
01- 078VOTED: To approve the addition of Linda E. Whyte, as Executive Director, to all RHA
accounts and subsequent authorization to sign checks and transfers and to remove previous Exec
Director, John Hixson.
CPA Study Move Don Second Mary Vpte 5 -0
01 -079 VOTED: To have Reading Housing Authority support placing the Community
Act on the fall town meeting warrant.
Real Estate Matters
- Pierce Street: Negotiations are continuing, no further developments at this time
- Wilson Strret: Roberto Bros. have been contracted to provide landscaping services as defined
RHA at that location. Work should be complete by end of October.
Written notice was sent to Joel Marron/Templar Homes to complete punchlist
respond by October 12, 2001. If no repsonse, outside contractor will be hired t
complete work and those costs will be deducted from original contractors final
payment.
Report of Programs
A new formatted vacancy report will be used to track apartment turnover in our state programs.
As noted on this new form, 2 units were vacated and released in October, 2001.
CAR reports were submitted. before 9/25/01 deadline and confrmtion has been received from
DHCD indicating that all information submitted was complete as presented to them
MCS training has been rescheduled for the week of Oct. 29, 01. RHA is networking with other
local agencies for their guidance as well.
- New RHA brochure presented to board. Staff member Karin Keyser was instrumental in taking on
this project. Karin also provided the board with her latest FSS bulletin.
- Oil lines at the Bancroft location have been replaced. Expenses incurred will be shared with the
Dept. of Mental Health Hogan Regional Services office.
- An apple tree at the Tannerville location was removed. It was diseased and had become a health
and safety issue for the elderly tenants walking in that area. A slip and fall had recently occurred,
although no official reports were filed.
- Tom Stapelton was in attendance at the recently held MAHAMS conference. He found the
seminars to be most helpful, especially in regard to the recent CAR submission. Tom did a great
job putting one of our submittals together in record time.
- Kathy Rolli and Lyn Whyte were in attendance at a recent Section 8 Update seminar. The 2-,day
seminar was well received and informational. As a result, administrative policies affecting this
program may be updated soon.
Executive Session At 9:35, upon a motion duly made by Don Allen and seconded by Ms.
Flammia, it was
01 -080 VOTED: To adjourn to Executive Session for the purpose of discussing personnel, tenancy
and legal matters and to return to regular session before adjourning by the following roll call vote:
Mr. Kelley - aye
Ms. Connors - aye
Mr. Allen - aye
Mr. Coote - aye
Ms. Flammia - aye
The Chairman then declared said motion carried and said vote in effect.
The Board returned to regular session at 10:25 P.M.
Board Schedule
October BOARD MEETING: 11/5/2001 @ 7 PM
01 -081 TO ADJOURN: 10:30 PM. Move Don Second Mary Vote 5 -0
Respect lly submitted,
Lm E. Whyte, Secretary & Executive Director