HomeMy WebLinkAbout2001-11-05 Reading Housing Authority MinutesREADING HOUSING A UTHORIT Y
MINUTES OF THE REGULAR BOARD MEETING - November 5, 2001
A regular business meeting of the Reading Housing Authority was held on Monday, November 5,
2001 at 7:00 P.M at the Reading Town Hall, Berger Room in the town of Reading, Mass. The
meeting was called to order at 7:00 P.M. with the Chair, Tim Kelley, presiding. Those members
present and forming a quorum were Mary Connors, Don Allen, Karen Flammia and John Coote as
well as the Secretary/Executive Director, Lyn Whyte.
Minutes Move Don Second Mary Vote 5 -0
01 -083 VOTED: To accept for the record the Minutes of the Regular Business Meeting and the
Executive Session Minutes of October 1, 2001, as presented.
Finances Move Don Second Mary Vote 5 -0
01 -084 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable
Check #6368 -6399, Payroll Check #3385 -3440; Section 8 Voucher Program, 6821 -693, as
presented.
Sec 8 Payment Standards Move Don Second Mary Vote 5 -0
01 -085 VOTED: To approve updated Payment Standards per K. Rolli's memo. Effective 11
the RHA 110% of FMR would be:
0 BDR 1 BDR 2 BDR 3BDR 4 BDR
$976 $1099 $1375 $1719 $2019
To amend Fixed Asset Policy and Ratify No Pet Policy Move Don Second Mary Vote
01- 086VOTED: To increase the cost of Property & Equipment considered to be expendable, fi
capital purposes, from "in excess of $300" to "in excess of $500" as stated in the RHA Policies
Procedures Manual and to ratify the existing No Pet Policy in effect for all RHA developments
including elderly and family units
1 -01
5 -0
To add a second Mortgage to 41/43 Wilson St Move Don Second Mary Vote 5-0
01 -087 VOTED: To direct Executive Director, Lyn Whyte to refinance Wilson Street property by
adding a second $95,000 straight amortized mortgage with closing costs to be included into second
mortgage for 30 years at 6% with original mortgage holder Reading Cooperative Bank.
Pet Waiver: 667 Development Move Don Second Karen Vote 5 -0
01 -088 VOTED: To approve and authorize the tenant at #9 -7 to have a cat in accordance wi h the
rules for Pet Ownership promulgated by DHCD and the Reading Housing Authority Pet Polic after
assurance that all conditions for pet ownership are in place.
Real Estate Matters
- Pierce Street: Per John Coote, it appears that RHA will not receive an affordable unit this
location.
- Wilson Street: Discussion involved finalization of punch list, landscaping completion and
refinancing issues.
- Libby Ave - tax taking by Town, property no longer available
- Hillcrest Ave, Mr. Pothier, owner contacted RHA regarding donation of his house before razing
it, however, at present time, no land available.
- CDBG grant application withdrawn from fall funding run. May resubmit for spring 2002' based
on funding availability.
P g
Personnel Matters
- Resident Services Coordinator search ongoing. Will have someone in place by Dec 1ST
- Amy Tawfik will be employed by RHA starting Jan 1, 2002 for 30 -90 days at a minimum salary
of $6.75 per hour for 10 hours per week. After that time she will return to AARP staff and
remain with us for an additional year with her salary being paid by AARP
Report of Programs
- Vacancy report: 2 turnovers in 667 development.
- Sec 8 report: Update supplied by K. Rolli, Sec 8 Administrator. Continued leasing problems due
to limited housing. Preparing for opening our Sec 8 Wait List and redoing our Sec 8 Admin''Plan.
- MCS training has been completed. New system in full use.
- Court appearance on Gazebo eviction process was in our favor. Settlement reached with tenant.
She will be vacating property by Dec 31, 2001, appeal process waived by tenant in agreement
with us and upheld by court. Already working on new placement possibilities at that location
- Fire dept. inspection at 689 location of 74 Bancroft. Emergency lighting requested and installed
by Bruce Woodbury. Approved by Fire Chief upon re- inspection.
- Re- certification of 667 & 705 programs complete - rent increase of $1692 for this program.
- Received letter from HUD regarding application for 25 mainstream vouchers. Did not bod� well
in lottery. Will apply again when available.
- FYE 6/01 audit ongoing. Should be complete prior to Thanksgiving. No financial findings but
may be an administrative finding due to placement of family in 667 elderly development.
- Donation of US flag from Senator Tisei.
- Thank you letter for RMHS soccer team for their help with seniors at Tannerville
- Discussion on installation of generator at Tannerville. Will look further into possibilities of
providing heat and power to Community Room building in case of power failures, etc.
Board Schedule
December BOARD MEETING: 12/3/2001 @ 7 PM
01 -089 TO ADJOURN: 9:30 PM. Move Don Second Mary Vote 5 -0
Re tfully submitted,
Lyn E. Whyte, Secretary & Executive Director