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HomeMy WebLinkAbout2001-12-03 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE REGULAR BOARD MEETING, December 3 2001 A regular business meeting of the Reading Housing Authority was held on Monday, December 3, 2001 at 7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 7:00 P.M. with the Chair, Tim Kelley, presiding. Those members present and forming a quorum were Mary Connors, Don Allen, Karen Flammia and John Coote as well as the Secretary/Executive Director, Lyn Whyte. Minutes Move Don Second Mary Vote 5 -0 01 -090 VOTED: To accept for the record the Minutes of the Regular Business Meeting of Finances Move Don Second Mary Vote 5 -0 01 -091 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #6400 -6466, Payroll Check #3441 -3479; Section 8 Voucher Program, 6964 -7026, as presented. Audit Contract Move Don Second Mary Vote 5 -0 01 -092 VOTED: To approve new audit contract with the Commonwealth of Mass for the ending June 30, 2002, 2003 & 2004 at a cost of $1000 per audit year. Disposition of Records Move Don Second Mary Vote 5 -0 01- 093VOTED: To To dispose of tenants records as listed and in accordance with DHCD & regulations Tenant files of vacated tenants through Dec, 1994 Application files of withdrawn/ineligible non veterans and non displaced families thru Dec, Application files of withdrawn/ineligible veterans and displaced families thru Dec , 1998 Charge of Linden St. Expenses Move Don Second Mary Vote 5 -0 01 -094 VOTED: To remove 82 Linden Street researd expenses of $1868.78 from ledgers and charge off to Section 8 Reserves. Real Estate Matter: Process continuing on the refinance of Wilson St. property. Year end passing is our goal. Looking into the possibility of refinancing additional properties while morrtgage rates Details still pending. Personnel Matters. - Lynne Michaud hired as Resident Services Coordinator at a rate of $18 per hour for a of 15 hours weekly thru fiscal year end 6/30/02 Report of Programs: - Vacancy report — no turnovers - Sec 8 report — Kathy Rolli & Lyn in attendance at Administrators Training on Nov 11, 2001. Looking into project basing vouchers. Plans to open Sec 8 Wait List under way. Currently planning to place two new families at Gazebo Circle. - FSS report — Karen Keyser presented report on status of her program. Presently 15 out of 16 slots filled. - Inspections of 667 & 705 developments completed for FY 01. FY 01 inspections scheduled for spring 2002. - Court case, R1JA vs Flaschner still scheduled for Dec 26, 01. Hoping to reschedule. - Audit completed for FY 6/01. Official reports have not yet been received from Comm of Ma regarding this audit. Exit conference with Director and auditors completed on Nov 20, 01. New Business: - Audit contract for FY02, 03, 04 with Comm. Of MA approved and submitted. - Tannerville seniors Xmas Party set for Tues, Dec. 11, 01, 11:00am - Discussion on disposition of old tenant records. Motion made to discard. - Linden St. expenses were charged off to Sec 8 Reserves. Project was cancelled. - Rent increases for 705 1 &2 were put in place as of 12/01/01. Overall changes resulted in increase rent revenue of $716 monthly. - Discussion on damages to RHA owned properties as a result of move outs at Gazebo ci cle. Insurance claim has been entered on Unit 501 formerly occupied by evicted tenant. Boardd Schedule January 2002 BOARD MEETING: 01/07/2002 @ 7 PM 01 -095 TO ADJOURN: 9:30 PM. Move Don Second Mary Vote 5 -0 R7�-fl ctfully submitted, C 0�6 Lyn E. Whyte, Secretary & Executive Director