HomeMy WebLinkAbout2002-01-07 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING, January 7 2002
A regular business meeting of the Reading Housing Authority was held on Monday, January 7, 2002
at 7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting
was called to order at 7:10 P.M. with the Chair, Tim Kelley, presiding. Those members present land
forming a quorum were Mary Connors, Don Allen, Karen Flammia and John Coote as well as the
Secretary/Executive Director, Lyn Whyte.
Minutes Move Don Second John Vote 5 -0
02 -001 VOTED: To accept for the record the Minutes of the Regular Business Meeting of December
3, 2001, as presented.
Finances Move Don Second Karen Vote 5 -0
02 -002 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable
Check #6467 -6552, Payroll Check #3480 -3486; Section 8 Voucher Program, 7027 -7099p as
presented.
Write- off uncollectable rents Move Karen Second Mary Vote 5 -0
02 -003 VOTED: To approve the write off of uncollectable tenant rents totaling $2429 in 705 state
program for former tenant Henderson for $827 and former tenant Ward for $1602.
To open Sec 8 Wait List Move Mary Second Don Vote 5 -0
02- 004VOTED: To authorize the Executive Director to open the Section 8 Wait List using the lottery
system on the following dates: January 15,2002 through February 8, 2002 as per pre-determined
agreement of procedures and required schedule of dates. The Section 8 Wait List will be closed to any
further applications as of 12:00 pm time on Friday, February 8, 2002.
Section 8 Admin. Plan Update Move Don Second Mary Vote 5 -0
02 -005 VOTED: To update Section 8 Administration Plan with addedum to Section 1.6 to read as
presented:
At least annually Reading Housing Authority will do outreach to local landlords by using such
methods as flyers placed around town, local cable TV public service announcements and/or
local newspaper advertisements soliciting local landlords to use the Section 8 program. W
will continue to work with Community Service network, a local housing placement agencyl,
and will initiate relationships with any new landlords in the area.
This addendum will be added in appropriate section of existing and previously approved plan.
Re -open WP #1004 Move Don Second Karen Vote 5 -0
02 -006 VOTED: To re -open work plan # 1004 for $20,000 and authorize Lyn Whyte, Exec tive
Director, to sign the required documents prepared by the Department of Housing & Comm 'ty
Development.
Real Estate Matter:
John Coote to draft letter to local property owners to inquire to their interest in providing
possible affordable accessory housing.
Discussed notification of Town of Reading's interest in spring funding round.
Discussed request by Gazebo owner to "exchange" garages. Will research status of deeds to
our properties located there and update at next meeting before responding.
Personnel Matters:
- Discussion on sending Debra Conner, State Program Coordinator to Public Housing Manager
training seminar in March 2002.
Report of Programs:
- Vacancy report — three turnovers
- Sec 8 report — to be provided on a quarterly basis
- FSS report — to be provided on a quarterly basis
- Resident Service Coord. - Monthly summary provided
- Update Court Case : RHA vs. Main/Summer I enan . Sented
New Business:
- Motion to open Section 8 Wait List
- Motion to write off un-collectalbe rents for 2 former tenants in 705 program.
- Further discussion of damages at 501 Gazebo.
- Discussion of Fire Dept. letter dated 12/26/01 regarding evacuation plan. Made arrangeme is
with Lynnfield to transport senior tenants there if necessary.
- Update on memo from Town Mgr. Office on funding to Affordable Housing Trust Fund to date'.
- RHA updated organization chart
- Discussion on the process to terminate tenancy of two 705 state program participants.
- New payroll service in place as of 1/1/02. Summary will be provided to board at month end.
Motion or approve amendment to Sec 8 Admin. Plan to address need to outreach to potential
landlords.
Motion to re -open WP # 1004 in order to be reimbursed for additional costs in that project.
Board Schedule
February 2002 BOARD MEETING: 02/04/2002 @ 7 PM
02 -007 TO ADJOURN: 10:00 PM. Move Don Second Mary Vote 5 -0
Resp ctfully submitted,
C, Chi ,R
T vn Whvte_ Sec tai
& Executive Director