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Home My WebLink About2002-04-01 Reading Housing Authority MinutesREADING HOUSING AUTHORITY MINUTES OF THE REGULAR 130ARD MEETING, April 1, 2002 A regular business meeting of the Reading Housing Authority was held on Monday, April 1, 2002 at 7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 7:10 P.M. with the Chair, Tim Kelley, presiding. Those members present and forming a quorum were Mary Connors, and John Coote as well as the Secretary/Executive Director, Lyn Whyte. Minute Move John Second Mary Vote 3 -0 02 -017 VOTED: To accept for the record the Minutes of the Regular Business Meeting of March 4, 2002, as presented. Finances Move Mary Second John Vote 3 -0 02 -018 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Pa able Check #6684 -6755, Payroll Check Summary as presented; Section 8 Voucher Program, 7263-7338, as presented. i Sec 8 Administration Plan Move Mary Second John Vote 3 -0 02 -019 VOTED: To approve the Section 8 Administration Plan for the Reading Housing Auth�rity as presented. HUD Annual Agency Plan Update Move John Second Mary Vote 3 -0 02 -020 VOTED: To approve the RHA Agency Plan Update as presented for submission to HUD.'I DLI Rate Increase Move_ Mary Second John Vote 3 -0 02 -021 VOTED: To accept and approve minimum wage rates as presented by Comm Of MA, D I effective 04/01/02 for General Maintenance @ $17.12 base rate and Maintenance Man II @ $15.5 base rate. PILOT Program Participation Move John Secon Mary Vote 3 -0 02 -022 VOTED: To authorize Executive Director to enter into agreement for participation in the Regional Attorney Pilot Program for State -Aided Housing Programs. Real Estate Matter: - Upon further discussion of the drafted letter regarding accessory buildings in Town, it was deced to hold off on that mailing. The Town Manager asked if we might wait until such time as the M er Plan is near completion. He thought that we might be able to combine efforts and do one mailing. It was also suggested that the RHA invite Anne Kreig to our next meeting to discuss their schedules in this regard. - Upon further discussion of RHA owned properties located at Summit Village, it was decided to',rent those units and not sell at this time. The RHA hopes to have two new families in place there by er�d of April - Discussion of Governors Rd. project was discussed at length. The Town of Reading would like the HA to oversee the development of this property from start to finish. At this time, the Town wanted to sell the homes involved as affordable through a lottery. The board feels that the RHA has nothing to gain from this project as presented. RHA will proceed cautiously for now and we will present our accounting of the project as best we can and provide the Town with our recommendations. Personnel Matters: DLI 4/01/02 rate increase as been forwarded to us from the Comm. Of MA. Amy will be returning to the AARP program effective 5/20/02. Discussed proposed new budget and plans to upgrade Frank Veglia to a General Maintenance position which will result in two men being classified in that position and one person remaining in a part-time Maintenance Man II position. Report of Programs: - Vacancy Report- 2 Turnovers at 667 development and 2 new lease - ups. - 1 lease up in 705/1 program and 1705/2 still open. - Sec 8 Report- A quarterly report was provided by Kathy Rolli. Section 8 wait list has been updated and briefing sessions are scheduled. Hopefully this will help to improve our lease up figures. Also, we have requested from other Authorities the return of previously absorbed vouchers to returned to us per a HUD memo dated 01 /01. If this is done by year end, we will be 95% leased. - FSS report — No report was furnished. - Resident Service Coord. - Lynne Michaud provided a quarterly report updating her acti sties during that time frame. Her new night and weekend schedule appears to be working well foi our residents and she certainly makes herself available to those in need of a little extra help. - The 705 Wait List was opened and closed this month. Stats were not readily available by board time, but it appears we have approximately 24 more applicants for 2,3 & 4 BR units. We will draw from this list to fill the 3 BR unit available at Parker/Pleasant location. New Business: - Sec 8 Administration Plan for this fiscal year has been completed. We were provided assistance by Diane Cohen in making adjustments to our original plan to provide for the changes that have en made by HUD in administering this program. It is available for review. - The HUD Annual Plan Update has been completed for this fiscal year. This process is &irly simple for a small agency and was done online. Originals will be forwarded to our ocal representative.. - A discussion was help regarding a new Regional Attorney PILOT program available to s ate - aided programs. It was decided to participate in this program and have the opportunity to withdraw with proper notice at any time. Board Schedule May 2002 BOARD MEETING: 05/06/2002 @ 7 PM 02 -23 TO ADJOURN: 10:05 PM. Move Mary Second John Vote 3 -0 Respec lly submitted, Lyn E. Whyte, Secretary & Executive Director