HomeMy WebLinkAbout2002-05-06 Reading Housing Authority MinutesREADING HOUSING A UTHORITY
MINUTES OF THE REGULAR BOARD MEETING, May 6, 2002
A regular business meeting of the Reading Housing Authority was held on Monday, May 6, 2002, at
7:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting
was called to order at 7:00 P.M. with the Chair, Tim Kelley, presiding. Those members present and
forming a quorum were Mary Connors, Don Allen, and John Coote as well as the
Secretary/Executive Director, Lyn Whyte. Guests were Peter Hechenbleikner, Town Manager and
Anne Kreig, Town Planner.
Minutes Move Don Second Mary Vote 3 -0 -1
02 -024 VOTED: To accept for the record the Minutes of the Regular Business Meeting of Ap�il 1,
2002, as presented.
Finances Move Don Second Mary Vote 4 -0
02 -025 VOTED: To approve and sign the checkroll/billroll for the period for Accounts P,
4r-�cK ,<Q -2 c' Payroll 01— k S;.mu .avy as presented for Apr;l • Section 8 Voucher Pro
Check TrV , _IV H ,. l ,
7339-7414, as presented.
Close of MRVP Program Move Don Second Mary Vote 4 -0
02 -026 VOTED: To authorize Executive Director to close MRVP program due to inactivity' and
direct DHCD to transfer the administration of one unit to the Wakefield Housing Authority.
Renewal of 5 yr 689 Lease & Mgt. Contract Move Don Second Mary Vote 4 -0
02 -027 VOTED: To authorize Executive Director to enter into new five year lease and manage ent
contract with DMR Northeast Residential Services for property located at 74 Bancroft Ave., Read g.
i
Real Estate Matter:
- Discussion was continued on Governors Rd. project with Mr. Peter Hechenbleikner providing the
Board with certified Town Plans to review. Financial aspect of project was discussed at great
length with our projected costs being presented by Don Allen. Concerns and expectations were
presented by both the Town Manager and Board members. It was decided by all parties that the
project must be financially viable in order to proceed. It was agreed by the Board that we would
look into the cost involved to provide modular housing and Town Manager will attempt to provide
actual costs involved to move an existing structure to that site. We will discuss at our next board
meeting our findings and make a decision at that time.
- Anne Kreig, Town Planner was present to inform us about the comprehensive permits presently
active and in review process at this time. She discussed the potential benefit to affordable housing
if these permits are granted. She asked if one of our Board members could be present on May 9`h
at Town Hall for the initial 40B hearing on a proposed application for West Street location. on
Allen agreed to attend and inform the rest of the Board as to the process. Anne also asked i s to
formally respond with any questions, concerns or expectations we might have pertaining to th I s or
any other comprehensive permit pending.
- John Coote and Lyn Whyte will jointly view a prospective home for moving located at 43 Winslow
Rd. and report findings to board at next meeting.
- The Board agreed that the property located at 3 Hillcrest was not feasible to move.
Personnel Matters:
- Lynne Michaud's resignation was sadly accepted by the staff of RHA. A new search has begun to
replace or provide those needed services through other state agencies.
- Deb Connor received notice of her PHM certification. She recently attended a seminar in that
regard and obviously did well. The Board and staff commend her for a job well done.
- A change in maintenance schedules was presented by Executive Director. In order to better serve
the needs of the agency, maintenance staff will work M -R, 7:30am- 5:00pm, and F, 7:30amt —
1:00pm. The Board concluded that only the discretion of Executive Director was needed to best
make that change.
Report of Programs:
- Vacancy Report- Two elderly units at 667 * & one unit at 705/2 development were .leased in
April.
- Sec 8 Report- All RHA properties fully leased and Section 8 Voucher program now 94% leased.
- FSS report — Karin Keyser reported that 15 out of 16 families are participating in progrext
Efforts are being made to increase participation in that program. Application for funding for
fiscal year to cover the costs of the FSS Program Coordinator has been submitted to HUD-
- Resident Service Coordinator- No report this month due to resignation of the coordinator.
- 705 Eviction court case has been once again postponed until 5/23/02.
New Business:
The RHA request to close our MRVP program has been reviewed and approved by DHCD. Our
one inactive ACC voucher will be transferred by DHCD to Wakefield Housing Authority.
- RHA has received verbal notice of Oakland/Waverly 99 CAR being funded. RFP due to agency by
end of May.
Plans are under way to repair and repave the Tannerville location in conjunction with the To of
Reading. We have received permission from DHCD to move funds from a restricted reserve to
cover the cost of materials. The Town will provide equipment and labor to complete the project.
A response, by legal counsel John Greco, was sent to Dolben Mgt. Co regarding billing for
alleged legal expenses incurred by Dolben in an eviction process. It is our contention that t ose
alleged costs were unreasonable and unwarranted.
- A new 5 yr contract with DMR Northeast Residential Services was presented, reviewed and
approved. RHA would like to maintain the good relationship we have with this group.
An energy audit provided for us by RMLD was presented to us by Energy New England.
Recommendations have been made to upgrade our utility base. This report will be used is a
guideline.
Board Schedule
June 2002 BOARD MEETING: 06/02/2002 @ 7 PM
02 -28 TO ADJOURN: 10:45 PM. Move Don Second Mary Vote 4 -0
Respect y submitted,
/Yl
Lyn E. Whyte, Secretary & Executive Director