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HomeMy WebLinkAbout1995-09-18 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of September 18, 1995 A regular Board meeting of the Reading Housing Authority was held on Monday, September 1995 at 7:30 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. The Chairman, Reverend Robert K. Sweet, Jr., called the meeting to order. Those members present and forming a quorum were: Mr. Sweet, Ms. Galvin and Mr. Allen. Ms. Plansky was also in attendance. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and accept for the record the minutes of the following meetings as presented: Regular Session - August 7, 1995 Executive Session - August 7, 1995 Regular Session of the adjourned meeting of August 15, 1995 Executive Session of the adjourned meeting of August 15, 1995 Regular Session - September 7, 1995 Executive Session - September 7, 1995 The Chairman then declared said motion carried and said vote in effect. Ms. Teresa Ewald and Debbie Roy of Fenton, Ewald and Associates presented the overview c the budgets for the Authority for fiscal year 1996. Ms. Ewald explained the "Budget Guidelir from EOCD resulting in "0" bottom line budgets, the new administrative fee schedule which resulted in an increase of revenue as well as the additional funding for the FSS Coordinator fr HUD, and the income stream from the RHA -owned units. The Authority is in a good financi condition due to the fact they have been able to acquire their own units and to subsidize those units with Section 8 certificates and vouchers. The Board discussed the impact of HUD issuing Community Development Block Grants eith through the city /town or the state - both of which would have adverse financial impact to the Authority. 18, The Board discussed the issue of Administrative Salaries and approved the increases. The additional man -hours for the full -time, part-time and seasonal employees resulted in a Maintenance Salary increase which had been previously approved by the Board. The Board also reviewed the Schedule of Non - Routine Maintenance Items and approved the list as presented. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously Page 2 Minutes 9/18/95 VOTED: To approve and sign the State budgets for fiscal year 1996 as follows: Program Income Budget 4001 256,322 214,573 689 13,296 12,539 MRVP 937 331 To approve the budget for the Authority -owned units (Schoolhouse, Main Street and Summer Avenue) as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and sign the checkroll as presented from check #2336 -2386 and payroll from #774 -799 inclusive. The Chairman then declared said motion carried and said vote in effect. of : - rom 9 • = UV EXIN Kill] Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and authorize the Chairman to sign the new Section 8 Annual Contributions Contract for Project # MA075E0011 with a contract authority of $302,652 and a Budget Authority of $1,513,260. The Chairman then declared said motion carried and said vote in effect. I Ion Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED:. To award the contract for the Single Audit of the Reading Housing Authority books for fiscal year 1995 to Sandra Wrona in the amount of $2500 based on the point system established for solicited quotations. The Chairman then declared said motion carried and said vote in effect. Page 3 Minutes 9/18/95 The Board reviewed the paving requirements and quotations received from interested bidders do the paving work at the 667 development. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve the paving work adjacent to Building #9 at Frank D. Tanner Drive as presented in the solicitation for price quotations and to authorize the Executive Director, with approval from the Chairman, to award said contract to the lowest qualified bidder, such work to exceed $5000.00. The Chairman then declared said motion carried and said vote in effect. romelaa-ZIMMMORM • •� The Board offered the Executive Director a new five year contract commencing October 1, 1 Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve the new five year contract with the Executive Director, Margaret K. Plansky, commencing October 1, 1995 through September 30, 2000 with all terms as per the current contract in effect and to authorize the Chairman to sign the same. The Chairman then declared said motion carried and said vote in effect. The Board accepted the resignation of the Family Self - Sufficiency Coordinator effective October 25, 1995. The thanks of the Board will be extended to Ms. Rediker for her dedic service to the Authority. The Chairman reported on the current status of the agreement between the Authority and the Reading Bear Hill Limited Partnership for the 13 affordable units. The RHA attorney, Mr. Greco, has forwarded all the corrections per the Authority and the Board and Town are awaiting the response from Mr. Dolben. We have not received, reviewed or approved the required unit layouts which are to be attached to the agreement. The Town has extended the date for signing until October 31, 1995 due to the holdup with the Coast Guard and the current right of way of the Coast Guard for the water line traversing this property and extending to the government hou ing at the end. of South Street at Hopkins. The water line has been relocated but final approval h not been given by the Coast Guard. Membership Due to professional and personal commitments, Mr. McIsaac may not be able to continue to Page 4 Minutes 9/18/95 serve on the Board of the Reading Housing Authority. The Chairman and members were sorry to hear of this conflict and hoped that a new member equally qualified could be found. All members will consider this matter at the next Board meeting. �I _00 -1 • IMM66T.1 I . • The Reading Housing Authority currently is not a contributory member to the State's Unemployment Compensation but is a reimbursable organization. As such, any claims made under unemployment would have to be paid dollar- for - dollar. The Chairman requested that the Executive Director research the cost to join Unemployment Compensation as a contributory member rather than a reimbursable member. The Board reviewed the BOAST review components prepared by EOCD. This Authority is scheduled for review on December 14, 1995. The Board requested that the Director review the scheduled components and prepare the office staff and records for such a review. The Board authorized the use of part -time personnel in order to facilitate this. There being no further business before the Board, it was unanimously voted to adjourn until the next regularly scheduled Board meeting on October 16, 1995. Respectfully submitted, Marga K. Plansky, Secretary I and Executive Director