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HomeMy WebLinkAbout1995-11-06 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of November 6, 1995 A regular Board meeting of the Reading Housing Authority was held on Monday, November i 1995 at 7:30 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. The Chairman, Reverend Robert K. Sweet, Jr., called the meeting to order. Those members present and forming a quorum were: Mr. Sweet, Mr. Reynolds, Ms. Galvin and Mr. Allen. Ms. Plansky was also in attendance. Mr. Bob Cavicchi, representing Boston Gas Company and Mr. Bob Meserve also were in attendance. Minutes Upon a motion duly made by Mr. Reynolds and seconded by Mr. Allen, it was unanimously VOTED: To approve and accept for the record the Minutes of the Meeting of October 16, 1 as presented. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously VOTED: To approve and sign the checkroll/billroll for the period from check #2432 to 2471 Accounts Payable; Check #830 to 858 for Payroll; and Landlord Checks #2676 to 2721 for Section 8 Certificates; #1312 to 1323 for Section 8 Vouchers; and Checks #434 to 438 for MRVP, as presented. The Chairman then declared said motion carried and said vote in effect. The Board acknowledged the payment for an extra $630 for 315 sq. ft of asphalt for the new parking area at Frank D. Tanner Drive; also the FY '96 State Budgets were approved and the retroactive salary payments were issued to the administrative personnel. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and authorize the Chairman to sign the Annual Contributions Contract the Family Self- Sufficiency Coordinator funding in the amount of $23,947.00. The Chairman then declared said motion carried and said vote in effect. Page 2 Minutes 11/6/95 Meeting Wl� •-. • :• • •� ... Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To request that the Boston Gas Company include the Reading Housing Authority as "additionally insured" on the submitted insurance binder submitted to the Authority for coverage for work that may be performed on RHA property at Frank D. Tanner Drive. The Chairman then declared said motion carried and said vote in effect. Mr. Cavicchi reviewed the current position of the Boston Gas Company. The gas company and the contractor would both like to see the gas line installed before winter ends construction. Mr. Cavicchi presented the new layout of the gas line which was more in keeping with the Authority's request to move the installation into the tree line. The model easement language has been submitted to the Authority's attorney and he sees no problems with the language but wants to add the additional language regarding the responsibility of the Boston Gas Company moving the gas line, if requested by the RHA, at their expense. The Board reviewed several considerations for this easement: the land at Vine/Hunt Street (2.5A); T -line for Tannerville from new gas line; installation of gas line to meter for Summer/Main Street. The Executive Director has forwarded the request for easement on the EOCD's Chief Counsel and has had no response to date. Mr. Sweet noted that the new layout did not actually meet the RHA's expectations, but the authority would not take exception as long as it is clearly understood that the gas company would relocate the line at their expense if requested. The Town Manager requested that the Authority allow a construction easement during the reconstruction of the Mineral Street bridge. The Executive Director forwarded a copy of the requirements to the Town Manager detailing the requirements needed for presentation to EOCD. Hearing Officer - Reappointment Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To reappoint the Reverend Alan Bond to serve as Hearing Officer for the Reading Housing Authority for a three (3) year term commencing January 1, 1996 through December 31, 1998. Page 3 Minutes 11/6/95 Meeting The Chairman then declared said motion carried and said vote in effect. The Governor signed the Elderly/Disabled bill which has priority placement on 1:1 ratio for nc elderly handicapped until the authority meets the required 13.5% for non - elderly handicapped occupying 667 units. New age for eligibility is now 60. There is also greater enforcement for eviction for active substance abusers and other disruptive behaviors. Linkage Agreement - Bear Hill The agreement between the Bear Hill Limited Partnership and the Reading Housing Authority has been signed and amended as follows: To amend the current agreement between BHLP and RHA on page 3 at end of paragraph, second sentence from end, to change dates for guidelines from 11/15/95 to 1/15/96 and to deli prioritized list on 3/1/96 and not 1/1/96. It is anticipated that the Board of Selectmen will sign the transfer documents before Town Meeting convenes on November 13, 1995 and will announce the sale to Town Meeting that night in their report. The lottery guidelines are being drafted by the Reading Housing Partnership. This along with the Deed Restriction will be submitted to EOCD for their review and approval and then to CPI for their final approval. The Board members have received a draft copy of the guidelines and , requested to forward any comments and amendments for incorporation. The question of fundi the publicity and required advertising costs has been raised by the Partnership. The Selectmer should be requested to contribute to this effort and asked if they could recommend any other funding source. Th6 NAHRO Educational Series for affordable housing is being held in Washington DC from November 29 through December 1, 1995. Upon a motion duly made by Ms. Galvin and seconded by Mr. Reynolds, it was unanimously VOTED: To approve and authorize one person from the Reading Housing Authority to attenc the Washington, DC conference on affordable housing from November 29 through December 1995. The Chairman then declared said motion carried and said vote in effect. 1, Page 4 Minutes 11/6/95 Meeting INTerenre"VILOIR The Executive Director reported on the current status of the programs and submitted the financial statements prepared by Fenton, Ewald and Associates for the period ending September 30, 1995. The Single Audit will be conducted by Sandra Wrona on -site on both November 7 and December 7, 1996. The report will be issued within 30 days after on -site audit is complete. The Authority is scheduled to have a BOAST review by EOCD during December. This examines all aspects of procedures, policies, implementation, maintenance and tenant involvement. Tenant meetings for each development have been scheduled through October and November. These meetings allow tenants to discuss issues and concerns that they have. The Authority is also in receipt of a letter from the Waverly Oaks tenants requesting that the Authority recognize the formation of the tenants association. The Chairman requested that the Executive Director send a letter stating that the Authority was prepared to recognize the association and request the necessary information per the regulations for the institution of such an organization. The following meeting schedule has been set for the upcoming year: December 11, 1995 April 1, 1996 August 12, 1996 December 9, 1996 January 8, 1996 May 13, 1996 September 9, 1996 February 12, 1996 June 10, 1996 October 7, 1996 March 11, 1996' July 8, 1996 November 4, 1996 There being no further business before the Board, it was unanimously voted to adjourn at 10:00 P.M. Respectfully submitted, Margaret K. Plansky, Secretary and Executive Director