HomeMy WebLinkAbout1995-12-11 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
Minutes of the Meeting of December 11 1995
A regular business meeting of the members of the Reading Housing Authority was held on
Monday, December 11, 1995 at 7:30 P.M. at the office of the Authority, 22 Frank D. Tanner
Drive in the Town of Reading, Massachusetts. The meeting was called to order at 7:30 P.M.
with the Chairman, Mr. Sweet, presiding. Those members present and forming a quorum wE
Mr. Reynolds, Ms. Galvin and Mr. Allen. The Executive Director, Ms. Plansky, was also in
attendance. Mr. Bruce MacDonald from the Board of Selectmen joined the meeting at 7:50 P
Minutes
Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously
VOTED: To approve and accept for the record the Minutes of the regular session of Meeting
November 6, 1995 as presented.
The Chairman then declared said motion carried and said vote in effect.
Finances
Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously
VOTED: To approve and sign the checkroll/billroll for the period from check #2472 -2530
accounts payable; and check #859 -881 for payroll, and the landlord checks #2722 -2794 for
Section 8 Certificates; #1324 -1344 for Section 8 Vouchers; #349 -443 for MRVP, as presen
The Chairman then declared said motion carried and said vote in effect.
Upon a motion duly made by Mr. Allen and seconded by Mr. Reynolds, it was unanimously
VOTED: To authorize the Executive Director to use facsimile signature stamps for transfer
funds from one Reading Housing Authority account to another RHA account.
The Chairman then declared said motion carried and said vote in effect.
Ms. Galvin will be the new facsimile signature.
Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously
VOTED: To authorize the Executive Director to install a new control panel board for the a:
system, including panic buttons directly from administrative desks to the police station, not
exdeed $1000.00.
The Chairman then declared said motion carried and said vote in effect.
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Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously
VOTED: To approve and authorize the Executive Director to purchase a snow plow assembly
and cab cover for the rider snow blower, not to exceed $2000.00.
The Chairman then declared said motion carried and said vote in effect.
Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously
VOTED: To approve and authorize the installation of a separate heating zone and additional
baseboard radiation for the unit at # 17 Pleasant Street, not to exceed $1200 in total.
The Chairman then declared said motion carried and said vote in effect.
Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously
VOTED: To authorize and approve the installation of a new floor at 1 Parker Place, said
installation will use product supplied by Armstrong, not to exceed the cost of $1250.00, as
presented.
The Chairman then declared said motion carried and said vote in effect.
Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously
VOTED: To ratify all policies as stated in the FY'96 Management Checklist and to sign the
Checklist as presented.
The Chairman then declared said motion carried and said vote in effect.
Boston Gas-Co 12any Request for Easement
asem_ e�nt
Upori a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously
VOTED: To authorize the Executive Director to engage the services of three appraisers to
evaluate the diminution and financial impacts this easement would have on current or future
plans for the land in question, with the understanding that the Boston Gas Company will
reimburse the Authority for all costs associated therewith.
The Chairman then declared said motion carried and said vote in effect.
Mr. MacDonald reviewed the implications for future development planned for this area by the
Authority with the Board.
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The Board also wanted language added that makes the Boston Gas Company responsible for
aspects of relocation.
Mineral Street Bridge - Request for Right of Entry
The Board requested that the Executive Director clarify the language and the necessary
documentation for the Mineral Street construction easement. The Authority's attorney has a
problem with anybody working on the land without the proper easement documentation and
necessary coverage. The letter sent by DPW and the Right of Entry form contain conflicting
statements about what work will be done on the Authority's property.
Deed Restriction and Lottery Guidelines - Bear Hill Development
Upon a motion duly made by Ms. Galvin and seconded by Mr. Reynolds, it was unanimously
VOTED: To appoint a subcommittee consisting of Mr. Allen and Ms. Plansky together with
input from the Authority's attorney, to formulate the appropriate wording for a deed restrictio
for the 11 first -time homebuyer units at Summit Village (Bear Hill) and to forward this deed
restriction on to EOCD for their review and approval.
The Chairman then declared said motion canned and said vote in effect.
The Board also reviewed the proposed Lottery Guidelines for the sale of the eleven units and
agreed to send a letter of support to Mr. Paul Kelley of the Reading Housing Partnership for t
meeting with the Board of Selectmen on December 19, 1995. Mr. MacDonald reviewed the
guidelines and procedures for the lottery with the Board.
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The Executive Director reported on the new changes for 667 developments with the signing
the Elderly/Disabled bill by Governor Weld:
lowers qualifying age for 667 developments from 62 to 60;
requires that a 1:1 placement of elderly: non-elderly/disabled be instituted until such
as an authority has 13.5% of its 667 units occupied by non - elderly disabled;
when all 60+ elderly applicants are placed, then the Authority would place non -elder
disabled from 50 -60 years of age.
once an authority has reached the 13.5% of its units occupied by non - elderly disable
then there is some funding for alternative housing through the language in the bill;
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12/1/95 Meeting
reporting of non - elderly disabled must be made and a central clearing house will notify
non - elderly handicapped organizations of current availability of housing stock
The Board reviewed the financial statements and development reports. The unit vacancy report
and rent payment report was also reviewed.
Closing of 7_ 05 Family Houc g Waiting ist
Upon a motion duly made by Ms. Galvin and seconded by Mr. Allen, it was unanimously
VOTED: To authorize the Executive Director to review and close the 705 family housing
waiting list and to submit the necessary documentation to EOCD.
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The Chairman then declared said motion carried and said vote in effect.
The Board requested that the Executive Director initiate the process of forming a non - profit
corporation to explore housing and related support service opportunities.
Audit Schedule
BOAST Review by EOCD - January 11 -12, 1996
CAR Inspection -December 14, 1995
Single Audit - Final on -site and Exit Interview - December 13, 1995
The next meeting of the Authority is scheduled for January 8, 1996. There being no further
business before the Board, it was unanimously voted to adjourn at 10:15 P.M.
Respectfully submitted,
Margaret K. Plansky, Secretary
and Executive Director