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HomeMy WebLinkAbout1996-02-22 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of February 22, 1996 A regular business meeting of the members of the Reading Housing Authority was held on Thursday, February 22, 1996 at 7:30 P.M. at the office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. The meeting was called to order at 7:30 P.M. with the Chairman, Mr. Sweet, presiding. Those members present and forming a quorum w Mr. Reynolds, Ms. Galvin and Mr. Allen. The Executive Director, Ms. Plansky, was also in attendance. Also in attendance was a Tannerville tenant, Ms. Connors. Minutes Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and accept for the record the Minutes of the regular session of Meeting January 8, 1996, as presented. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and sign the checkroll/billroll for the period for accounts payable check #2584 to 2665; Payroll checks from #907 to 958; Landlord checks #2857 to #2910 for Section 8 Certificates; #1361 to 1376 for Section 8 Vouchers; and #449 to 453 for MRVP, inclusively as presented. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To authorize and sign the Money Transfer Agreement which allows money to be from the RHA Bank of Boston accounts to other RHA accounts with the authorized signatc to be the Chairman, Treasurer, Assistant Treasurer and Executive Director. The Chairman then declared said motion carried and said vote in effect. Easement - Boston Gas Company Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To ratify the action taken to send the "Notice to Proceed" to the appraisal firm of T H. Reinsterna & Sons, as the lowest qualified bidder, relative to the Boston Gas Company's request for easement for land located behind the #36 Frank D. Tanner Drive. The Chairman then declared said motion carried and said vote in effect. The Executive Director reported that an engineer from Mass. Highways came out to the site to review the problem with the potential negative impact the new grading /drainage may cause behind #4 Frank D. Tanner Drive. Mass. Highways will present the Authority with a new plan showing a grassed -over trench to direct water runoff toward railroad tracks to help ameliorate the problems with the lowland water retention in that area. The Executive Director reported that the minor accident caused by the snowblower slipping into a parked car at Tanner Drive has been repaired and the costs of $355 paid to the owner. Schoolhouse Condominiums - Annual Meeting Mr. Allen reported that although the Authority's name had been entered in nomination for condominium Trustee, they were not elected. Mr. Allen reported on the disbursement of the lawsuit and the settlement which was voted.. The window problems are suppose to be resolved by March 1996. Deed Restriction - Summit Village at Bear Hill The Executive Director reported that the Deed Rider as approved by the Executive Office of Communities and Development and the Authority was also approved by the Community Planning and Development Commission on February 12, 1996. Noted in the record was the objection of Town Counsel regarding perpetuity. EOCD and the RHA attorney agree that the current approved language is the best possible defense against challenge. CPDC obviously concurred by giving their approval. Assisted Living Conference - Don Allen Rem Mr. Allen reported on the conference that he attended in January 1996 sponsored by NAHRO in Washington, DC. The process is complicated but can be done with some expert help. Those organizations that had both assisted living and adult day care together proved to be financially most -beneficial according to the presentations given. Mr. Allen presented the financing and Tax Credits possibilities for such projects. Also reviewed were the establishment of a non - profit, general partnerships and limited partnerships. The Director was requested to ask the development team from Corby Northbridge to meet with the Board at their March meeting to discuss possible development strategies. ♦ Membership The Chairman reported that he had received a letter of resignation from Arthur J. Reynolds, Jr., effective May 1, 1996. Mr. McIsaac has also mention that he would not serve for another year. Mr. Sweet has solicited several interested candidates regarding service as members of the Board and asked that they submit their name to the Town Clerk for appointment by the Selectmen a� a future date. The Executive Director reported that there are new regulations under the Continuing Resoluti that prohibit a certificate /voucher from being reissued for a 90 day period. This will have a financial impact to the Authority, especially in light of other Authority's absorbing those certificates or vouchers that they are hosting in their communities. The Director reported on the problems with the windows at the 667 development and the lette sent to EOCD requesting emergency money to replace the windows. The Authority's project manager, Randy Waters from EOCD, came out and stated that he felt that the window replacement was an emergency and should be replaced. The Project Director, Mr. DeVergilic concurred with Mr. Waters report and this will be forwarded to the Emergency Review Team see what and if the replacement of the windows will be funded from emergency funds. The Director distributed the monthly reports of the Administrative Aide, Administrative Assistant and Family Resource Coordinator. The lease -up and turnaround schedule of all programs was also presented. The Director presented the statistics regarding the non - elderly in elderly housing. An applic for the AHVP Program, which would provide additional vouchers for non - elderly applicants not submitted due to the fact that the statistics did not support such an application. Single Audit for FY 195 Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To accept the Audit Report as prepared by Sandra Wrona, CPA, for the audit of all programs of the Authority for fiscal year 1995. The Chairman then declared said motion carried and said vote in effect. Membership in Rotary Club Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To have the Authority join Reading Rotary Club and to sponsor the membership the Executive Director. The Chairman then declared said motion carried and said vote in effect. Mr. Sweet also reported that Longwood Associates made a presentation at Rotary and the gro p was impressed. Construction has started and lease -up is scheduled for September 1996. The I Director reported that the group had been in touch with her to see who might be eligible and interested in the facility. The Director will meet with the group again in July 1996. Annual Report of Authority Upon a motion duly made by Mr. Reynolds and seconded by Ms. Galvin, it was unanimously VOTED: To ratify and approve the 1995 Annual Report as submitted by the Chairman to the Town for publication in the Town's Annual Report of all departments. The Chairman then declared said motion carried and said vote in effect. Legislative Luncheon - Report by Chairman The Chairman reported on the Legislative Luncheon held in January. The Governor spoke about-,­ the proposed reorganization. Discussion at the table with our representatives and Senator did not-, support the proposed disbanding of EOCD and restructuring those programs in 3 or 4 other organizations. More to follow. Meeting Schedule The next meeting of the Authority is scheduled for Monday, March 11, 1996. There being no further business before the Board, it was unanimously voted to adjourn at 10:10 P.M. Respectfully submitted, Margaret K. Plansky, Secretary and Executive Director READING HOUSING AUTHORITY Minutes of the Meeting of January 8, 1996 A regular business meeting of the members of the Reading Housing Authority was held on Monday, January 8, 1996 at 7:30 P.M. at the office of the Authority, 22 Frank D. Tanner Dri in the Town of Reading, Massachusetts. The meeting was called to order at 7:30 P.M. with tl Chairman, Mr. Sweet, presiding. Those members present and forming a quorum were: Mr. Reynolds, Ms. Galvin and Mr. Allen. The Executive Director, Ms. Plansky, was also in attendance. Minutes Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and accept for the record the Minutes of the regular session of Meeting December 11, 1995, as presented. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously VOTED: To approve and sign the checkroll/billroll for the period from check 2531 -2583 for accounts payable; and check #882 -906 for payroll, and the landlord checks #2795 -2856 for Section 8 Certificates; #1345 -1360 for Section 8 Vouchers; #444 -448 for MRVP. A listing of landlord checks will be forwarded to the Board for their information. The Chairman then declared said motion carried and said vote in effect. Lottery Guidelines and Marketing Plan - Summit Village at Bear Hill Upon a motion duly made by Ms. Galvin and seconded by Mr. Reynolds, it was unanimously VOTED: To approve in concept and authorize Mr. Allen and the Executive Director to pe; a final review of the lottery selection guidelines language and to submit the "Lottery Guide to Reading Bear Hill Limited Partnership for the eleven affordable unit at Summit Village. The Chairman then declared said motion carried and said vote in effect. Easement - Boston Gas Company/Parker Middle School Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously Page 2 Minutes 1/8/96 Meeting VOTED: To approve the language of the "Easement" for the gas line to Parker Middle School as prepared by the Authority's attorney and to submit this "Easement" to Boston Gas Company with a copy to the Town Manager and Superintendent of Schools. The Chairman then declared said motion carried and said vote in effect. Trustee Nomination - Schoolhouse Upon a motion duly made by Mr. Reynolds and seconded by Ms. Galvin, it was unanimously VOTED: To put the name of the "Reading Housing Authority" in nomination for Trustee at Old Reading Schoolhouse Condominium Association. The Chairman then declared said motion carried and said vote in effect. Report of Programs The Executive Director presented the statistics for each development along with the latest financial statements from the fee accountant. Accident - Tannerville While plowing area, the riding snowblower slipped and skidded into the side of a parked car at Tannerville causing damage to driver's side. Tenant is getting estimate of damage; Authority will be responsible for first $1000 of damage. Schoolhouse Units: ANNUAL MEETING - JANUARY 18 1996 AT LIBRARY AT 7 PM; Schoolhouse has experienced a major sewer back up - 2x4 found in main sewer line. Backed up into building; also subsequently caused 2 interior breaks (2nd Z- 3rd floor); smell was horrendous; one tenant kept calling fire, health, etc. to report problem; meanwhile management company was working diligently to resolve issue. Carpets are being deodorized, hallways and walls being cleaned. Report on $50 fine for putting trash out for RHA tenant: Tenant refuses to pay; RHA has requested information regarding disposition, - not sent. Tenant's attorney asked fee to be waived - Trustees have denied. Tenant's attorney now has letter requesting that he be able to look at files and review information. Currently have a letter from management company stating that RHA should request waiver from Trustees at their meeting. Will work with tenant's attorney to arrange such a meeting. In the meantime, tenants at Schoolhouse are complaining that they are being harassed and discriminated against by owners, management company. Pictures of other violations not being addressed by management company - Claim that only RHA tenants are being assessed fines. Su_msner/Main Street units Have leased the 2 vacant Main Street units. RHA will move to evict for non - payment of rent lease violations against the Summer Avenue tenant. We have been having a major problem N snow removal and the tenants' conforming to the parking policy. Waverly Oaks Development All units are under lease. We have been having some problems with the heating systems at development. We are reviewing this and scheduling more cyclical maintenance for these ui The next meeting of the Authority is scheduled for February 12, 1996. There being no business before the Board, it was unanimously voted to adjourn at 9:15 P.M. Respectfully submitted, Margaret K. Plansky, Secretary and Executive Director