HomeMy WebLinkAbout1996-05-13 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
Minutes of the Meeting of May 13, 1996
A regular Board meeting of the Reading Housing Authority was held on Monday, May 13, IS
at the office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massachuse
The Chairman, Reverend Robert K. Sweet, Jr., called the meeting to order at 7:40 P.M. Tho
members present and forming a quorum were: Chairman Sweet, Mr. Allen, Ms. Galvin and
newly- appointed members, Ms. Connors and Mr. Kelley. Ms. Plansky, the Executive Direct
was also in attendance along with the Authority's attorney, Mr. Greco. Mr. Dolben, Mr. Ley
Mr. Latham representing the Dolben Company; Mr. Paul Kelley and Mr. Coote of the Readii
Housing Partnership, all joined the Board later in the meeting.
Minutes
Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously
VOTED: To accept for the record the Minutes of the Regular Meeting of April 1, 1996, the
Minutes of the Executive Session of April 1, 1996 and the Minutes of the Executive Session
May 6, 1996, as presented.
The Chairman then declared said motion carried and said vote in effect.
Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously
VOTED: To approve and sign the checkroll/billroll for the period for A/P Ck # 2738 to 2802;
Payroll Ck #988 to 1017; Landlord Checks #3019 to 3073 for Section 8 Certificates ; 1413 to
1428 for Section 8 Vouchers; and #464 to 468 for MRVP, as presented.
The Chairman then declared said motion carried and said vote in effect.
Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously
VOTED: To approve and authorize the Executive Director to expend from the Operating
Reserves of State Program #4001 and to do a budget amendment in the amount of $25,981 fo
new vehicle as follows: 1996 Ford Bronco purchased through the state from AMI with plow.
The Chairman then declared said motion carried and said vote in effect. .
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Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously
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VOTED: To approve and authorize the Executive Director to expend from Section 8 Reserves
the amount of $2545 for upgrading to the XLT in order to get automatic 4 wheel drive.
The Chairman then declared said motion carried and said vote in effect.
Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously
VOTED: To approve and sign the budget revision for the State program 4001 with the following -,
changes:
4170
Decrease in actual audit cost $
< 28.00>
4190
Administrative Other
150.00
4430
Maint- Contract Costs
881.00
4510
Insurance - decrease w/c
<1003.00>
6510
Extraordinary Maintenance (see detail)
6210
Prior year adjustments: Legal costs
10,000.00
The Chairman then declared said motion carried and said vote in effect.
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Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously
VOTED: To approve and authorize the Executive Director to pave the back area behind the
office building ( #22 Frank D. Tanner Drive) as a parking lot for employees to free up spaces for
residents /visitors in the front parking areas and to relocate the master antenna in order to gain the
space. The antenna will be moved from the current tower and will be installed on the building
with an appropriate ground; all work not to exceed $6,000.00.
The Chairman then declared said motion carried and said vote in effect.
Floor - Schoolhouse #103
Upon a motion duly made by Ms. Galvin and seconded by Mr. Kelley, it was unanimously
VOTED: To authorize the Executive Director to have a new floor with cove base installed
at 52 Sanborn Street, Apartment -# 103, in order to forestall any further damage from water
overflows to the apartment below, not to exceed $500.00.
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Minutes - 511
The Chairman then declared said motion carried and said vote in effect.
Upon a motion duly made by Ms. Galvin and seconded by Mr. Kelley, it was unanimously
VOTED: To award the trash contract to the lowest bidder for weekly pick -up at Frank Tanner
Drive and Waverly Oaks for a period of 3 years, renewable annually, with monthly cost of
$682.00 for 40/6 - 95 gal toters respectively, to C &C Disposal effective 5/20/96 and ending
5/19/99.
The Chairman then declared said motion carried and said vote in effect.
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Upon a motion duly made by Ms. Galvin and seconded by Ms. Connors, it was unanimously
VOTED: To authorize the Chairman to sign the Section 8 Administrators Association
"Memorandum of Understanding" for hosting/issuing authorities which will require that
authorities:
1) - not administer certificates /vouchers in another community without
consent
2) - will not allow absorption of certificate /voucher by hosting authority
without consent of issuing authority
3) - requires hosting authority to make prompt payments to LL
4) - Hosting authority must bill issuing authority promptly or issuing
authority will require that hosting authority will requisition funds
under their ACC after 6 months if issuing authority was not billed
5) - Administrative fee split of 80 %- host/20 %- issuing unless another fee
split is agreed to by both parties.
The Chairman then declared said motion carried and said vote in effect.
New Lease - 74 Bancroft Avenue (¢89 Program,)
Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously
VOTED: To approve and authorize the Executive Director to sign the new lease for the 689
Program located at 74 Bancroft Avenue, as presented and reviewed by the Authority's attorney
by and between the Reading Housing Authority and East Middlesex Association for Retarded
Citizens, for a 5 year term, commencing July 1, 1996 through June 30, 2001.
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Minutes - 5113196
The Chairman then declared said motion carried and said vote in effect.
Easement - Boston Gas/Parker Middle School
Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously
VOTED: To approve the granting of an Easement to Boston Gas Company for the
purpose of installing a new 6 inch gas line for service to the new Parker Middle School for no
consideration and to approve the Easement language adding the requirement that the Boston Gas
Company provide adequate screening along the perimeter of the property where the gas line is
being installed. This agreement is contingent upon approval from the Executive Office of
Communities and Development. .
The Chairman then declared said motion carried and said vote in effect.
The Executive Director and Chairman reviewed the area where the proposed easement has been
requested. It appears that the area is generally wet with poor drainage. It appears that the
proposed area would not be able to absorb either more water or water at a faster rate. A meeting
will be set up with the Town Engineer to go over the problems and to discuss a solution.
Upon a motion duly made by Ms. Galvin and seconded by Mr. Kelley, it was unanimously
VOTED: To adopt HUD's policy to have no asset restriction to qualify for 667 housing; to use
HUD's definition formula for determining assets for the purpose of calculating income and to
vote an effective date of July 1, 1996, pending approval from EOCD.
In determining assets, the Authority will use "Net Family Assets" as promulgated in the "Code of
Fedetal Regulations ", Section 813,102, and is provided as follows:
'When net family assets are $5,000 or less, use the actual income for assets.
When family assets are more than $5,000, use the greater of actual income from assets; or
imputed income from assets based on passbook rate, which at present is determined by HUD to
be 2.3 %.'
"Net Family Assets" means net cash value after deducting reasonable costs that would be
incurred in disposing of real property, savings, stocks, bonds and other forms of capital
investments, excluding interest in Indian trust land and the equity in housing cooperative unit or
Minutes - 511
in a manufactured home in which the family resides. The value of necessary items of person
property such as furniture and automobiles shall be excluded. (In cases where a trust fund ha
been established and the trust is not revocable by, or under the control of, any member of the
Family or household, the value of the trust fund will not be considered an asset so long as the
fund continues to be held in trust. Any income distributed from the trust fund shall be counte
when determining Annual Income under ss813.106). In determining Net Family Assets, PHA
and Owners shall include the value of any business or family assets disposed of by an applica
or tenant for less than fair market value (including disposition in trust, but not in a foreclosun
bankruptcy sale) during the two years preceding the date of application for the program or
reexamination, as applicable, in excess of the consideration received therefor. In the case of
disposition as part of a separation or divorce settlement, the disposition will not be considerec
be for less than fair market value if the applicant or tenant received important consideration n
measurable in dollar terms."
The Chairman then declared said motion carried and said vote in effect.
Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously
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VOTED: To accept the new income limits for State -aided housing effective 4/1/96, as
promulgated by EOCD and presented to the Board.
The Chairman then declared said motion carried and said vote in effect.
F. i i
At this point in the meeting, Mr. Dolben, Mr. Ley, and Mr. Latham representing the Bear H
Limited Partnership, and Mr. Paul Kelley and Mr. Coote from the Reading Housing Partner
joined the Board for discussion relative to the Summit Village project.—Upon a motion duly
made by Mr. Allen and seconded by Ms. Connors, it was unanimously
VOTED: To adjourn to Executive Session at 8:45 P.M. to discuss real estate matters and
possible litigation and to return to regular session upon completion, upon the following roll
vote:
Mr. Allen - aye
Ms. Galvin - aye
Ms. Connors - aye
Mr. Kelley - aye
Mr. Sweet - aye
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or
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Minutes - 5113196
The Chairman then declared said motion carried and said vote in effect.
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At 10:15 P.M., the Board reconvened in regular session to continue discussion on the agenda
items.
Upon a motion duly made by Ms. Connors and seconded by Ms. Galvin, it was unanimously
VOTED: To authorize the Executive Director to open the Existing Section 8 waiting list for a
2 day period on June 18 and 19, 1996, and based upon the RHA's Administrative Plan the
placement on the waiting list will be done by a subsequent lottery drawing.
The Chairman then declared said motion carried and said vote in effect.
Upon a motion duly made by Ms. Connors and seconded by Ms. Galvin, it was unanimously
VOTED: To authorize the Executive Director to open and establish a waiting list for project
based Section 8 Certificates at the Assisted Living Facility known as Longwood Place and to
have a screening committee consisting of one person from the Authority, one person from
Reading Elder Services and one person from Longwood Place to determine the selection of
applicants for placement.
The Chairman then declared said motion carried and said vote in effect.
Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously
VOTED: To establish a committee to investigate Longwood Associates relative to Section 8
placements in their other developments, made up of the Executive Director, Ms. Galvin and the
attorney for the Authority, Mr. Greco.
The Chairman then declared said motion carried and said vote in effect.
Waverly Oaks - Installation QfStorm/Screen Doors
Upon a motion duly made by Mr. Allen and seconded by Ms. Galvin, it was unanimously
VOTED: To authorize and approve the expenditure as approved in the 4001 Budget for the
installation of storm/screen doors at the Waverly Oaks development, not to exceed a total of
$9,000 including installation.
Minutes - 511
The Chairman then declared said motion carried and said vote in effect.
EMARC - Letter regarding Summit Village
The Board received a letter from Jo Ann Simons from East Middlesex Association for Retai
Citizens regarding ownership /placement of their residents at the Summit Village units. The
Board requested that the Director send a letter telling Ms. Simons that they have made a
commitment to dedicate these units to families with minor children and that they would be
interested in exploring other possibilities in the future for such placement/ownership with tI.
Window Replacement at Tanner Drive
The Executive Director reported that after on -site inspection of the windows at the 667
development, the decision by EOCD was to replace /repair the windows in the apartments as
needed. The EOCD Management Representative reported that they would take about $22,000
from the Authority's operating reserve and the rest of the money would be taken from the
emergency fund. To date, no letter of commitment has been received. The Director promised
keep the Board informed of the progress in this matter.
The next Board meeting is scheduled for Monday, June 10, 1996 at 7:30 P.M.
There being no further business before the Board, it was unanimously voted to adjourn at
11:15 P.M.
Respectfully submitted, ?t Z
Margare . Plansky, Secretary
and Executive Director
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