HomeMy WebLinkAbout1996-06-10 Reading Housing Authority MinutesREADING HOUSING AUTHORITY
Minutes of the Meeting of June 10, 1996
A regular Board meeting of the Reading Housing Authority was held on Monday, June 10, 19 6,
at the office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts.
The Chairman, Reverend Robert K. Sweet, Jr., called the meeting to order at 7:30 P.M. Thos
members present and forming a quorum were: Chairman Sweet, Mr. Allen, Ms. Connors and
Mr. Kelley. Ms. Plansky, the Executive Director, was also in attendance along with the
Authority's attorney, Mr. Greco. Mr. Dolben, from the Dolben Company and Mr. Paul Kelley
the Reading Housing Partnership joined the Board later in the meeting.
Minutes
Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously
VOTED: To accept for the record the Minutes of the Regular Meeting of May 13, 1996, as
presented.
The Chairman then declared said motion carried and said vote in effect.
Finances
Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously
VOTED: To approve and sign the checkroll/billroll for the period for A/P Ck # 2803 to 2853;
Payroll Ck #1018 to 1039; Landlord Checks #3074 to 3125 for Section 8 Certificates ; 1429 t<
1445 for Section 8 Vouchers; and #469 to 473 for MRVP, as presented.
The Chairman then declared said motion carried and said vote in effect.
Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously
VOTED: To authorize the payment of a bonus for administrative and maintenance personnel,
not to include the Executive Director, in the amount of $400 for each person as a one time bon
This amount to be funded from either Section 8 Operating Reserves or from other RHA -owner
reserves.
The Chairman then declared said motion carried and said vote in effect.
Annual Meeting
At 7:45 P.M., the Chairman called the Annual Meeting to order.
Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously
of
Minutes
Reg. Meeting- 6/10/96
Page 2
VOTED: To nominate and elect the following slate of officers for the next year, ending with
June 1997 meeting:
Chairman
Robert K. Sweet, Jr.
Vice - Chairman
Donald Allen (State Appointee -letter enclosed)
Treasurer
Jean Galvin
Asst. Treasurer
Mary Connors
Secretary
Margaret K. Plansky
The Chairman then declared said motion carried and said vote in effect.
At 7:55 P.M., there being no further business before the Annual Meeting, it was unanimously
voted to adjourn.
At 7:55 P.M., the Chairman reconvened the regular business meeting. Upon a motion duly made
by Mr. Allen and seconded by Mr. Kelley, it was unanimously voted by the following roll call
vote to adjourn to Executive Session for the purpose of discussing real estate matters and
possible litigation and to return to the regular business meeting after adjourning the executive
session, as follows:
Mr. Allen -
aye
Mr. Kelley -
aye
Ms. Connors -
aye
Mr. Sweet -
aye
Ms. Galvin -
absent
The Chairman then declared said motion carried and said vote in effect and the meeting was
moved into Executive Session at 7:55 P.M. Mr. Allen was scheduled to leave at 8:30 P.M.
The Board reconvened in regular session at 8:55 P.M. to continue discussion on the listed agenda
items.
Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously
VOTED: To amend. the "Land Use Agreement" between the Bear Hill Limited Partnership and
the Reading Housing Authority for the development at Summit Village by the following; and
To present the following negotiated agreement to the selected lottery applicants who will be
purchasing an"affordable unit" at Summit Village:
Reg. Meeting -6/1
► Nine Arlington style units to be sold at $104,000.00, formerly $108,000.00;
► Two Hereford style units to be sold at a price of $125,500.00; formerly $127,000.00;
► A "Memorandum" to be attached to the Land Use Agreement between the RHA and t
Bear Hill Limited Partnership (Summit Village development) and to be developed by
Greco, RHA attorney, in consultation with Mr. Ley, BHLP attorney;
► Accept the new schedule for delivery of the units for the RHA, in the fourth and seve
building, rather than the first building with an affordable unit (second building built)
the eighth building.
The Chairman then declared said motion carried and said vote in effect.
Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously
VOTED: To direct the Executive Director to send a letter to all affordable unit purchasers ai
lottery participants in the Bear Hill development (Summit Village) notifying them of the
negotiated settlement and their options: to accept, back out of deal; or pursue their own legal
remedies.
The Chairman then declared said motion carried and said vote in effect.
1 11 7- '
Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously
VOTED: To approve the purchase of the following lights under energy conservation for the
(Frank D. Tanner Drive) development:
84 kitchen fixtures @ 29 $ 2436.00
36 entrance fixtures @ 29 1044.00
35 over door/hall fixtures @ 17 680.00
12 bathroom fixtures @ 36 432.00
Total.. $ 4592.00
The Chairman then declared said motion carried and said vote in effect.
Upon a motion duly made by Ms. Connors and seconded by Mr. Kelley, it was unanimously
Minutes
Reg. Meeting- 6/10/96
Page 4
VOTED: To authorize the Executive Director to proceed with purchasing additional computer
equipment and upgrades as approved in the budget and not to exceed $6000.00 in total.
The Chairman then declared said motion carried and said vote in effect.
AT 9:20 P.M. Mr. Allen rejoined the meeting in progress.
Assisted Living Facility- Project Based Section 8 CerC &ates
Upon a motion duly made by Mr. Kelley and seconded by Ms. Connors, it was unanimously
VOTED: To establish a sub - committee consisting of the Executive Director, the RHA attorney,
Mr. Greco, and Ms. Galvin to establish a procedure for selection of project -based tenants at the
new assisted living facility at Longwood Place.
The Chairman then declared said motion carried and said vote in effect.
A walk - through meeting has been scheduled for Friday, June 14, 1996 at 8:30 A.M. to establish
the bounds for the proposed gas line easement to the new Parker Middle School. The language
for the easement is currently before Mr. Cavicchi at the Boston Gas Company for additional
assurances regarding the buffering of the area between the building and the field.
The Chairman, the Executive Director and the DPW Engineer met and reviewed a proposed
layout for the temporary construction easement for the Mineral Street bridge. The Chairman
reported that he was pleased that a grassed -over swale was proposed that would help to
ameliorate the current absorption problem behind #4 Frank D. Tanner Drive. Construction is not
anticipated until early 1997 unless they can get the Court to move quickly on the abutters that
object.
The Executive Director gave a report of the programs including lease -ups; vacancies anticipated;
damages; trash problems, etc. The request for a waiver to the asset limit for 667 was approved
by EOCD. The request to close the State Family Housing (Ch. 705) waiting list was approved by
EOCD. The Section 8 Federal preference hearing has been scheduled and the opening of the
waiting list for the Section 8 program is scheduled for 6/18 & 6/19/96. The vehicle that was
approved for purchase by EOCD is no longer available; we are looking at other vehicles through
other bids and we may have to bid for this.
Reg. Meeting -6/1
5
U t' t
Due to vacation schedule the following meetings for the summer were scheduled:
Monday, July 1, 1996; and Monday, August 12,1996.
There being no further the business before the Board and upon a motion duly made by Mr.
Kelley and seconded by Ms. Connors, it was unanimously voted to adjourn until the next
meeting on July 1, 1996.
Respectfully submitted,
Mazgaze . Plansky, Secretary
and Executive Director