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Home My WebLink About1996-09-09 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of September 9, 1996 A regular Board meeting of the Reading Housing Authority was held on Monday, September 1996, at the office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. The Chairman, Robert K. Sweet, Jr., called the meeting to order at 7:30 P.M. Those members present and forming a quorum were: Mr. Allen, Ms. Connors and Mr. Kelley. Ms. Plansky, the Executive Director, was also in attendance. Minutes Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To accept for the record the Minutes of the Regular Meeting of August 5, 1996, as presented. The Chairman then declared said motion carried and said vote in effect. Finances Upon a motion duly made by Ms. Connors and seconded by Mr. Allen, it was unanimously VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Chec #2960 -3008; Payroll Check #1102 -1123; Section 8 Certificate Program #33243287; Section Voucher Program #1481-1498; and Massachusetts Rental Voucher Program #484 -488, as presented. The Chairman then declared said motion carried and said vote in effect. Bank Signature Cards Upon a motion duly made by Ms. Connors and seconded by Mr. Allen, it was unanimously VOTED: To approve and sign the bank authorization cards for all accounts at the Bank of Boston, in order to include the new members as signatories on the accounts. The Chairman then declared said motion carried and said vote in effect. Fee Accountant - Contract Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To approve the Contract with the Authority's fee accountant, Fenton, Ewald & Associates in the amount of $930.00 per month as presented. The Chairman then declared said motion carried and said vote in effect. Minutes 9/9/96 Page 2 Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously MRVP- Annual Contributions Contract VOTED: To approve the MRVP Annual Contribution Contract for 5 units, as presented. Window Replacement - 667 Development Senator Tisei was not able to get the outside amendment passed for funding window replacement at the RHA. Since that time we have received a letter from DHCD which allows us to spend $22,000 to upgrade the current units. As there are so many windows in need of repair, and the DHCD architect/engineer felt that they should be replaced, it seems that we are spending good money after bad. As part of the modernization process, the Authority must present the work to be done to the tenants. After getting a sense of the tenants' feelings, it would be best to then arrange a meeting with the Board, DHCD and the project engineer. We should get some understanding before we proceed with their current suggestion. The problems are: leaky windows; wood rot; broken seals. As this is an all - electric development,_it is best to proceed with proper correction. Report of Programs Parker Place - 4 BR unit now empty. We have completed a substantial amount of work there; painting, new carpeting; new appliances, etc. We have not filled the vacancy as the applicants on the list did not qualify (CORI) and we have to reopen the list to new applicants. Final Regulations - State Eligibijj4v and Selection Criteria Upon a motion duly made by Ms. Connors and seconded by Mr. Allen, it was unanimously VOTED: To approve the Final Regulation, 760 CMR 5.00, Eligibility and Selection Criteria for State -aided housing, as presented. The Chairman then declared said motion carried and said vote in effect. Easement - Boston Gas Company Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To rescind the action of the prior meetings of July 1, 1996 and August 5, 1996 relative to the Boston Gas Easement. The Chairman then declared said motion carried and said vote in effect. Upon a motion duly made by Mr. Allen and seconded by Mr. Kelley, it was unanimously VOTED: To approve and authorize the Chairman to sign the Deed of Easement granting tl Boston Gas Company the right to use a ten foot wide easement for. installation and service inch gas main to the new Parker Middle School, as approved by Chief Counsel of Division Housing and Community Development. Easement - Mineral Street Bridge The Executive Director was authorized to present the temporary construction easement agreement to Reading Department of Public Works before final presentation to the Board month's meeting. The language for this temporary construction easement shall include the provision that there will be no detrimental impact to the land behind building #4 Frank D. Drive. There will be a separate agreement town will construct at no cost to the Authority swale leading away from the building and towards the RR tracks to help ameliorate the wa retention problem. Assisted Living FacilitX New language has been presented to Longwood Place for the project -based Section 8 cer To date there has not been a response. It appears that they may not need to use any certif initially. Susan Cwieka said that they had some affordable units at $1500 month along m GAFC units. The facility is scheduled to open early October. If we do project -base certi there, we will have to advertise, get HUD approval for exception rent; and establish a wa - all of which takes considerable time. RHA -Assisted Living Proposal Met with Bernie O'Shaugnessy and Andrew Zawleski, architect. They are looking at the feasibility of building on the site at #36 and how we can work together to build an assiste community at our site. They have made some suggestions as to a 5 story building. The a feels that it could sit well on the site. The school is only 3 stories (they are proposing the height as Summit Village). inutes 9/9/96 ?aEe 3 ofa6 of next anner grass the list living We should consider whether or not we want to form a non - profit corporation to manage this. We will have to go out to bid as this is public land (bought with State $) and we will have to c nfon to Chapter 30B bidding procedures. Minutes 9/9/96 ' Page 4 Summit Village Upon a motion duly made by Mr. Allen and seconded by Ms. Connors, it was unanimously VOTED: To approve and authorize the Chairman to sign the addendum to the Land Use Agreement and to approve the 93A release form for the purchasers to sign, after and upon review and approval by the sub - committee of the Chairman, Tim Kelley, the Executive Director and the RHA attorney. Xaver v Oaks -Paper Street Upon a motion duly made by Mr/ Allen and seconded by Ms. Connors, it was unanimously VOTED: To authorize the Executive Director to send a letter to the Town to notify them that the Reading Housing Authority does not object to the Town relinquishing the right of access to the paper street for lots 100 and 101 as shown on the Town of Reading Assessors Plat 123. _Psgposed Telephone Monitoring S cte m Mr. Allen has contacted his insurance carrier and they feel that there is no problem in obtaining adequate coverage for liability for the telephone monitoring system. Mr. Allen intends to get a ruling from the State Ethics Commission in regard to the RHA operating the system. The proposal is to form a subchapter S corporation and to see if the RHA would like to manage and operate the system on a fee /contract basis. NOFA - Section 8 FSS Coordinator The-Executive Director reported that an application for funding for the FSS Coordinator has been submitted to U.S. Department of H.U.D. for the upcoming year's funding for the coordinator for the FSS program. This is a competitive round and notification should be received before the end of the calendar year. i I i i The Chairman reported on the meeting that the two of the Board members had with two of the Selectmen, the Town Manager and Town Treasurer regarding available town -owned land. Ms. Klepeis reported that the lot a Pleasant and Wilson Streets was never taken correctly and the Town will have to transfer title back to the original owner; which then will go into tax title; then Minutes 9/9/96 Page 5 to land court in order to clear the title. This process takes approximately 2 years. All partie reviewed other town -owned land and the lot at Pearl and Audubon Road is available; and a of on Willow Street may be possible. It was a very pleasant meeting and the Selectmen seemed anxious to facilitate finding a lot for the house that has been proposed to be given to the Authority and moved to another lot. At this time, it appears that the possibility for the donation of the house is in question. There is another interested buyer with a deposit on the property. The post office did not sign a letter of intent nor give a deposit and so this opportunity might have passed them by. The Executive Director was requested to forward a confidential letter to the Selectmen notifying them oft the same. Meeting Schedule The next Board meeting is scheduled for October 7, 1996. The Board will schedule the year's meetings at this meeting. There being no further business before the Board, it was unanimously voted to adjourn at 9:30 P.M. Respectfully submitted, Margaret . Plansky, Secretary and Executive Director