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HomeMy WebLinkAbout1996-11-04 Reading Housing Authority MinutesREADING HOUSING AUTHORITY Minutes of the Meeting of-November-4,1-9-96 A regular Board meeting of the Reading Housing Authority was held on Monday, November 4, 1996, at the office of the Authority, 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. The Vice - Chairman, Mr. Allen., called the meeting to order at 7:30 P.M. Tho members present and forming a quorum were: Ms. Galvin and Mr. Kelley. Ms. Plansky, the Executive Director, was also in attendance. inute Upon a motion duly made by Ms. Galvin and seconded by Mr. Kelley, it was unanimously VOTED: To accept for the record the Minutes of the Regular Business Meeting of October 7, 1996, as corrected. The Chairman then declared said motion carried and said vote in effect. i n e Upon a motion duly made by Ms. Galvin and seconded by Mr. Kelley, it was unanimously VOTED: To approve and sign the checkrollfbillroll for the period for Accounts Payable C #3058 -3108; Payroll Check #1157 -1181; Section 8 Certificate Program #3343 - 33398; Se Voucher Program #1520 -1538; and Massachusetts Rental Voucher Program #494 -497 as presented. The Chairman then declared said motion carried and said vote in effect. Landscaping 705 Wave rly Oaks Development The Board deferred any action on the repair of the lawn at the Waverly Oaks development. Computer Maintenance and Networking Upon a motion duly made by Mr. Kelley and seconded by Ms. Galvin, it was unanimously VOTED: To authorize the Executive Director to expend up to $ 1200.00 for networking ai maintaining the computer system. The Chairman then declared said motion carried and said vote in effect. Page 2 Minutes 11/4/96 FSS Case Managgr - Award of Fundin glary Upon a motion duly made by Ms. Galvin and seconded by Mr. Kelley, it was unanimously VOTED: To approve and authorize the Executive Director to increase the salary of the Family Case Manager for the Section 8 Family Self- sufficiency Program from $12.50 to $14.00 per hour. Such sum approved and appropriated by the awarding of the latest FSS Coordinator funding from HUD. The Chairman then declared said motion carried and said vote in effect. ogle Audit for All Programs - 3 Year Contract Upon a motion duly made by Mr. Kelley and seconded by Ms. Galvin, it was unanimously VOTED: To award the 3 year contract for the Single Audit for Fiscal Year 1996, 1997, and 1998 to Sandra Wrona, CPA on the basis of points as defined in the "Request for Quotation" and to authorize the Executive Director to sign the same. Said sum not to exceed $2600 each year for a 3 year period. Award will be based on satisfactory completion of the audit on an annual basis. The Chairman then declared said motion carried and said vote in effect. Section 8 Voucher Payment Standard Upon a motion duly made by Mr. Kelley and seconded by Ms. Galvin, it was unanimously VOTED: To approve the Section 8 Voucher Payment Standard for the Reading Housing Authority, as follows: 1BR - $ 650 (was $625) 2BR - $ 780 (was $750) 3BR - $ 980 (was $950) The Chairman then declared said motion carried and said vote in effect. Section 8 Administrative Plan Upon a motion duly made by Ms. Galvin and seconded by Mr. Kelley, it was unanimously VOTED: To approve the Administrative Plan for Section 8 Certificates and Voucher Program as modified and presented. i Page3 Minutes 11/ /96 The Chairman then declared said motion carried and said vote in effect. Section 8 FMR - Certit -tcate Program Upon a motion duly made by Ms. Galvin and seconded by Mr. Kelley, it was unanimously VOTED: To approve the Section 8 Fair Market Rents for the Existing (Certificate) Program, effective Ocotber 1, 1996, as follows: SRO $595.00 1 bedroom 669.00 2 bedroom 839.00 3 bedroom 1048.00 4 bedroom 1231.00 The Chairman then declared said motion carried and said vote in effect. Window replacement DHCD Architect had 2 project representative from the "Weatherization" program come out 1 site along with RMLD representative, Gary Mitchell. They reviewed the conditions. MassS7 will do another audit so that the report will show the "current" conditions. The weatherizatic unit will do an infrared study to show heat loss for the buildings /windows. After the reports complete (after mid - November they will do infrared project), a plan to address the noted problems will be completed. Until Senator Tisei funds the replacements, DHCD does not p to fix the windows. If we have to use aluminum windows because the windows are a struct element, the cost will be very high (estimate $80K for one side). There is a problem with tt overhead window flashing: on the first side, they used a good flashing but the work was don incorrectly; one the second side, they grsed an inferior flashing which has deteriorated but th work was done correctly. Report of Programs Parker Place - 4 BR unit still empty even after we opened the waiting list. We have proble] with families earning over the income limits; not sufficient family members for a 4 BR unit; people clearing CORI and/or landlord references. Section 8 Program - Spoke with Anthony Britto, Director of Public Housing for HUD, regarding the letter.from him noting that the R14A would get a 10% reduction in their eamei administrative fees. We have reported our 50058 forms as required. Mr. Britto said that the were waiting for the latest reports to see where the problem was: the reporting agency or th housing authority. We asked if he would review our appeal which takes into consideration: the Page 4 Minutes 11/4/96 1) the required HUD 3 month moratorium on reissuing certificates /vouchers 2) the mobility units in other towns 3) the base line previously submitted with the addition of the reported monthly changes. Mr. Britto promised to get back to us soon. Summit Village The RHP will meet on Thursday, November 7 at Town Hall, Employees' Lounge to discuss the continuation of the applications for the "affordable" units at Summit Village. The 3BR list has been depleted. The RHA chose not to exercise its rights to purchase this unit. Assisted Living FacilitX As per the correspondence from Ray Daniels, ED of Ipswich Housing Authority, we need to identify the proper funding mechanism for development and operations; establish a baseline for cost per patient; develop a "pilot program" proposal to HUD or DHCD; work together to influence the elected State and Congressional officials to support and fund the program. Proposed Telephone Monitoring Syctem Follow up presentation by Mr. Allen regarding the phone monitoring system. Meeting Schedule for 1997 1997 Schedule January 6 July 7 February 3 August 4 March 3 September 8 April 7 October 6 May 5 November 3 June 2 December 1 The next Board meeting is scheduled for December 9. 1996. There being no further business before the Board, it was unanimously voted to adjourn at 10:15 P.M. Respectfully submitted, Margar t . Plansky, Secretary and Executive Director